W15QKN18Q1076.pdf

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Attached to: Child and Youth Care Services - Yellow Ribbon Program
Solicitation number: W15QKN18Q1076
Issued by: Department of the Army Materiel Command Contracting Command Picatinny Arsenal

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SEE ADDENDUM

(No Collect Calls)

W15QKN18Q1076 20-Apr-2018

b. TELEPHONE NUMBER

609-562-3891

8. OFFER DUE DATE/LOCAL TIME

01:00 PM 03 May 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W15QKN9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

THOMAS SULLIVAN

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0011142341-0001

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

US ARMY CONTRACTING COMMAND

5418 S. SCOTT PLAZA

JOINT BASE MDL NJ 08640

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W81Y6F 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

99TH REGION

5231 S SCOTT PLAZA

FORT DIX NJ 08640

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

624410

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF53

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W15QKN18Q1076

Section SF 30 - BLOCK 14 CONTINUATION PAGE

SUPPLEMENTAL INFORMATION

DISCLOSURE OF UNIT PRICE INFORMATION

This constitutes notification pursuant to Executive Order 12600, Pre-Disclosure Notification Procedures for Confidential Commercial Information (June 23, 1987), of our intention to release unit prices in response to any request under the Freedom of Information Act, 5 USC 552. Unit price is defined as the contract price per unit or item purchased. We consider any objection to be waived unless the contracting officer is notified of your objection to such posting prior to submission of initial proposals.

INSTRUCTIONS TO OFFERORS

ADDENDUM 52.212-1, Instructions to Offerors – Commercial Items

1. The purpose of this solicitation is to procure Child and Youth Care Services for the Yellow Ribbon Program in support of the 99th Readiness Division (DIV(R)). Services shall be performed within a 15-mile radius of Ronald Reagan Washington National Airport in the Washington, D.C. metropolitan area and within a 10-mile radius of an Emergency Medical Facility. The location of the facility where services shall be performed will be provided 20 days prior to the event start date.

2. The Government intends to award a single firm-fixed-price purchase order. The period of performance shall consist of a base period from June 21-24, 2018; one option period from August 9-12, 2018; and one option period from September 6-9, 2018.

3. All work shall be performed in accordance with the Performance Work Statement (PWS).

4. Questions regarding this solicitation shall be submitted via email no later than 9:00AM Eastern Standard Time on 26 April 2018 to Contracting Officer, Tom Sullivan at thomas.d.sullivan45.civ@mail.mil and Alternate Contracting Officer, Orlando Whitaker at orlando.t.whitaker.civ@mail.mil.

5. Quotes shall be submitted via email to Contracting Officer, Tom Sullivan at thomas.d.sullivan45.civ@mail.mil and Alternate Contracting Officer, Orlando Whitaker at orlando.t.whitaker.civ@mail.mil no later than the due date and time specified on the Standard Form (SF) 1449, Block 8.

6. Offerors shall be registered in the System for Award Management (SAM) in order to be eligible to receive award and shall be registered as a small business under the appropriate North American Industry Classification System (NAICS) Code, 624410.

7. Offerors shall complete and return all Representations and Certifications, unless available online, inclusive of Tax ID Number, with their proposal.

8. Quotes shall include the following:

a. Technical write-up clearly demonstrating the offeror possesses the skills, experience, knowledge and equipment required to perform all tasks identified in the PWS.

b. Proof of licensure and/or childcare registration within the offeror’s state of business. The offeror’s name and address identified on the proof of licensure and/or childcare registration shall match the offeror’s registered name and address as identified in SAM. If licensure and/or state childcare registration is not required, provide a written exemption citing the applicable state code/regulation.

c. Valid Certificate of Insurance in accordance with FAR Clause 52.228-5, “Insurance – Work on a Government Installation” the following minimum insurance amounts are required:

i. Workers’ Compensation and Employer’s Liability. Contractors are required to comply with applicable Federal and State workers’ compensation and occupational disease statutes. Employer’s liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers.

ii. General Liability. The contracting officer shall require bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

d. Price - Quotes must include unit and extended prices for all Contract Line Item Numbers (CLINs).

9. Quotes should include the following:

i. Complete Blocks 12, 17a and b, and 30a, b, and c of the SF 1449 as well as any amendments. In doing so, the offeror agrees to the terms and conditions as written.

ii. Staffing Plan, inclusive of hiring methodology, to demonstrate the offeror possesses the ability to provide adequately trained personnel for the estimated number of children requiring care and youth supervision.

iii. Safety and Child Accountability Procedures

iv. Activity Agenda

10. All quotes shall remain valid for 120 calendar days from the due date and time specified on the SF 1449, Block 8.

11. The following paragraphs under FAR Clause 52.212-1 are not applicable: (d) Product samples, (e) Multiple offers and (i) Availability of requirements documents cited in the solicitation.

12. The following paragraph under FAR Clause 52.212-1 is hereby revised: (c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

13. Wage Determination 15-4281 (Rev.-9) under the Service Contract Act is applicable to this solicitation.

HQ AMC-LEVEL PROTEST PROGRAM

If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters, AMC. The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the General Accounting Office or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103.

Send protests (other than protests to the contracting officer) to:

•Address:

Headquarters U.S. Army Materiel Command Office of Command Counsel-Deputy Command Counsel 4400 Martin Road Rm: A6SE040.001

Redstone Arsenal, AL 35898-5000

• Fax: (256) 450-8840

• Email: usarmy.redstone.usamc.mbx.protests@mail.mil

• The AMC-level protest procedures are found at:

Web Address: http://www.amc.army.mil/amc/commandcounsel.html

If Internet access is not available contact the contracting officer or HQ, AMC to obtain the AMC-Level Protest Procedures.

CONTRACT ADMINISTRATION

CONTRACTING OFFICER (KO):

Thomas D. Sullivan

(609) 562-3891 thomas.d.sullivan45.civ@mail.mil

ALTERNATE KO:

Orlando T. Whitaker

(609) 562-2360 orlando.t.whitaker.civ@mail.mil

99th READINESS DIVISION

YELLOW RIBBON PRIMARY POINT OF CONTACT (POC):

TBD

YELLOW RIBBON ALTERNATE POC:

TBD

CONTRACTING OFFICER’S REPRESENTATIVE (COR):

TBD

PERFORMANCE WORK STATEMENT

Yellow Ribbon Event Child and Youth Care Services 5 April 2018

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personnel services contract to provide Child and Youth Care Services for the Yellow Ribbon Program in support of the 99th Readiness Division (DIV (R)). The 99th DIV (R) plans to conduct these events in the Metropolitan Washington, DC. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Prime Contractor who, in turn is responsible to the Government.

1.1 DESCRIPTION OF SERVICES/INTRODUCTION: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personnel services necessary to perform Child and Youth Care Services in support of the Yellow Ribbon Program as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the terms, conditions and standards in this contract as well as all federal, state and local regulations.

1.2 BACKGROUND: The Yellow Ribbon Program is a congressionally mandated Department of Defense (DoD) initiative designed to provide information, services, referrals, and proactive outreach programs to Army Reserve Soldiers and their families through all phases of the deployment cycle in accordance with DoD Directives 5142.02, DoD Instruction (DoDI) 1342.28 and Operation Order 12-100. The overall objective of the program is to prepare and sustain Soldiers and their families before, during and after mobilization. The program consists of four event phases:

Event 1 - Pre-Deployment, Event 2 - During Deployment, Event 3 - 90 Day Post Deployment and Event 4 - 180 Day Post Deployment.

1.3 OBJECTIVES: The result of this contract is to obtain licensed, bonded/certified, State approved Child and Youth Care Services for children ages 0-17 years in support of the 99th DIV (R) Yellow Ribbon Program. The contractor shall provide services at the designated event facilities.

1.4 SCOPE: The contractor shall plan, organize, and provide on-site care, including providing sufficient number of trained caregivers, activity schedule for all age groups, room set-up, materials, equipment and supplies required within the child and youth care space for each age group. Actual child and youth care rooms will be provided under a separate contract.

1.4.1 The Government’s estimate for the number of children attending each event is identified in Exhibit 1. The preliminary amount of children expected will be provided no later than 20 days prior to the event start date. Child and youth care set-up will begin on Thursday, registration will begin Friday and services will be provided Saturday and Sunday.

1.5 PERIOD OF PERFORMANCE: The period of performance shall consist of a base period from 21 June 2018 through 24 June 2018, one option period from 9 August 2018 through 12 August 2018 and one option period from 6 September 2018 through 9 September 2018.

1.6 GENERAL INFORMATION:

1.6.1 TYPE OF CONTRACT: The Government intends to award firm-fixed-price contract.

1.6.2 QUALITY CONTROL: Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see Federal Acquisition Regulation (FAR) Clause 52.212-4, Contractor Terms and Conditions – Commercial Items). The contractor shall maintain an inspection system commensurate with commercial practices to ensure the contractor only tenders for acceptance those items or services that conform to the requirements of this contract. A copy of the contractor’s inspection system shall be provided to the Contracting Officer (KO) upon request after contract award.

1.6.3 QUALITY ASSURANCE: The Government will evaluate the contractor’s performance under this contract and each task order issued in accordance with the Performance Requirements Summary (PRS). The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. Non-conforming services shall be re-performed at no increase in contract price. If non-conforming services are recurring, cannot be re-performed, or the services fail to achieve the PRS, the Government may reject the nonconforming service(s) and document the contractor’s performance record accordingly. The Government may also issue a Contract Discrepancy Report (CDR) in which the contractor shall be required to respond with the development of a Corrective Action Plan (CAP) which identifies the root cause, corrective action (CA) for the root cause, CA for the specific non-conformance, and the date the CAs shall be complete. The Government may also reduce the payment to the contractor in accordance with the PRS, or reduce payment to reflect the value of the services performed, or may perform the services and charge the contractor for any related cost incurred and/or may terminate this contract for cause.

1.6.3.1 Non-conforming Supplies or Services: When a contractor’s performance does not meet contract requirements and/or approved work schedules and/or timeframes it is considered non- conformance. Non-conformance shall be classified in one of three categories: Level I (Minor), Level II (Major) or Level III (Critical).

The Government may re-inspect work designated for re- performance or late performance.

1.6.3.1.1 Level I (Minor) Non-conformance: is defined as a non-conformance that is not likely to materially reduce the usability of the supplies or services for their intended purpose, or is a departure from established standards having little bearing on the effective use or operation of the supplies or services. Minor non-conformance usually can be corrected on the spot, where no further CA response is necessary and can be issued by the Contracting Officer Representative (COR) to the contractor either through a verbal or written non-conformance report. Minor non-conforming services shall be re-performed within a specified time frame at no increase in contract price. If minor non-conformances are recurring or re-performance is not completed in full and within the specified time a Level II non-conformance may be issued to the contractor by the KO.

1.6.3.1.2 Level II (Major) Non-conformance: is defined as a non-conformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose. Recurring Minor non- conformances, or a non-responsive contractor, indicating a trend or failure of the contractor’s quality control, can also be classified as a Major non-conformance. Major non-conformance’s shall result in the issuance of a written CDR from the KO to the contractor requiring the development of a CAP by the contractor which identifies the root cause, CA for the root cause, CA for the specific non-conformance and the date CAs shall be completed.

1.6.3.1.3 Level III (Critical) Non-conformance: is defined as a non-conformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services; is likely to prevent performance of a vital agency mission; is for a repeated or uncorrected Level II CDRs; or is for a non-responsive contractor to a Level II CDR. Critical non-conformances shall result in the issuance of a written CDR to the contractor requiring the development of a CAP by the contractor which identifies the root cause, CA for the root cause, CA for the specific non-conformance and the date CAs shall be completed.

1.6.3.1.4 Inspection Results: The contractor will be notified of Government inspection results. The contractor shall acknowledge receipt of the inspection results. The contractor may be notified of inspection results verbally.

Verbal notifications of defective work will be confirmed in writing. When Government inspectors are unable to contact the contractor to notify the contractor of inspection results, acceptance or rejection of work will be made on the basis of the initial inspection.

1.6.4 KEY PERSONNEL: The following Government personnel are considered key personnel 99th DIV (R) Commanding General, 99th DIV (R) Command Sergeant Major, 99th DIV (R) Chief of Staff, 99th DIV (R) Directorate Human Resources Director, 99th DIV (R) Programs and Services Division Manager, Yellow Ribbon Program Manager and Yellow Ribbon Staff. The contractor shall appoint a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the KO. The contract manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.6.5 SUPERVISION OF CONTRACTOR EMPLOYEES: The Government will not exercise any supervision or control over contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the contractor, not the Government. The contractor, in turn, shall be accountable to the Government for contractor and subcontractor employees’ performance.

1.6.6 HOURS OF OPERATION: The contractor is responsible for conducting business daily throughout the duration of the event. The contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS at all times.

PART 2

DEFINITIONS & ACRONYMS

2.1. DEFINITIONS:

2.1.1 CONTRACT ADMINISTRATOR. The official Government representative delegated authority by the KO to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2 CONTRACTOR. A supplier or contractor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

2.1.3 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the Government.

2.1.4 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the Government appointed by the KO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the contractor as long as that direction is within the scope of the contract, does not constitute a change and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the PWS.

2.1.6 DELIVERABLE. Anything that can be physically delivered, but may include non- manufactured things such as meeting minutes or reports.

2.1.7 GOVERNMENT FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY (GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the contractor.

2.1.8 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.10 QUALITY ASSURANCE. The Government procedures to verify that services being performed by the contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11 QUALITY ASSURANCE SPECIALIST. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the KO in these areas.

2.1.12 QUALITY CONTROL. All necessary measures taken by the contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.13 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privy of contract with the subcontractor.

2.1.14 WORK DAY. The number of hours per day the contractor provides services in accordance with the contract.

2.2 ACRONYMS:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement AOR Area of Responsibility AR Army Regulation BASOPS Base Operations CAP Corrective Action Plan CDR Contract Discrepancy Report CFR Code of Federal Regulations CMR Contract Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FEMA Federal Emergency Management Agency FAR Federal Acquisition Regulation FSC Federal Service Code FY Fiscal Year GFP Government Furnished Property HIPAA Health Insurance Portability and Accountability Act of 1996

IAW In accordance with KO Contracting Officer MFLC Military Family Life Consultant NLT No later than OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) OFT Operations, Functional, Training ODC Other Direct Costs PDHRA Post Deployment Health Reassessment PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QC Quality Control QCP Quality Control Plan DIV (R) Readiness Division TE Technical Exhibit UIC Unit Identification Code

PART 3

GOVERNMENT FURNISHED PROPERTY (GFP), EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: The Government will not provide any services, facilities, or utilities, equipment or material to the contractor to assist the contractor with the requirements of this

PWS.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4.1 GENERAL: The contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1 BASIC SERVICES: The contractor shall provide on-site child and youth care services, including providing sufficient number of trained caregivers with favorable background investigations, room set-up, materials, equipment and supplies to assist in the set-up of activity areas within the child and youth care space for each age group. The contractor shall provide child and youth services to support the estimated number of children identified in Exhibit A between the ages 0-17 years old for the Yellow Ribbon Events. The Yellow Ribbon Point of Contact (POC) shall provide a preliminary count no later than 20 days prior to the event. The final count of children will be provided with an age breakdown within 7 days prior to the event.

5.1.1 The Yellow Ribbon POC will provide a count 20 days prior to event; and daily updates regarding the number of children registered if changes occur until the final count is provided 7 days prior to the event.

5.1.2 Licensing and Insurance Compliance

5.1.2.1 The contractor shall provide proof of licensure and/or childcare registration within their state of business.

The contractor’s name and address on the proof of licensure and/or childcare registration shall match the contractor’s registered name and address as identified in the System for Award Management (SAM). If licensure and/or state childcare registration is not required, the contractor shall provide a written exemption citing the applicable state code/regulation.

5.1.2.2 The contractor shall have minimal liability insurance in accordance with FAR 37.103(d) prior to award of the contract. The contractor’s Certificate of Insurance shall have the contractor’s registered name and address as identified in the SAM. The contractor is not allowed to use a partner license.

5.1.3 Legal Compliance: The contractor shall comply with all federal, state and local laws, codes and regulations applicable to his/her performance as a caregiver under this contract and shall be solely responsible for all costs associated with said compliance.

5.1.4 Contractor Childcare Staff. The contractor shall provide adequate trained personnel for the estimated children requiring care and youth supervision for the duration of the event.

5.1.4.1 The contractor shall provide one supervising staff member for this event. The supervising staff member’s contact information shall be provided to the Yellow Ribbon POC no later than 72 hours prior to the event start.

5.1.4.2 The contractor shall provide enough staff to ensure the correct ratio per age group is present at all times during child and youth program activities. A minimum of two providers must be present for each age group.

Age Groups Child/ Care Provider Ratio

0-12 months

4 children per 1 provider

13-24 months

5 children per 1 provider

25-35 months

7 children per 1 provider

3-5 years old

10 children per 1 provider

6-12 years old

15 children per 1 provider

13-17 years old

15 children per 1 provider

5.1.4.3 Local, State, and Federal Background Investigation Requirements. The contractor shall ensure that all staff have completed background investigations in accordance with Army Directive 2014-23 (Conduct of Screening and Background Checks on Who Have Regular Contact with Children in Army Programs) and Department of Defense Instruction (DoDI) 1402.5, “Criminal History Background Checks on Individuals in Child Care Services, “January 19, 1993.

5.1.4.4 The Contractor shall provide a list of each employee working each event to the COR by 14 days of the start of the event, accompanied by all of the following documents for each employee:

Copy of state photo Identification/ Driver’s License

Federal background investigation with satisfactory results

State background investigation with satisfactory results

State Child abuse clearance check

Sex offender registry check using the US Department of Justice S.M.A.R.T. search website:

https://www.nsopw.gov/

5.1.4.5 The contractor shall provide proof, no later than two weeks prior to the start of the event, that staff meets the following minimum qualifications:

Must be 18 years of age or older.

Must have a minimum of six months of child care experience.

Must have completed all state and national (if applicable) license-training requirements for the state in which the services are performed.

Pediatric first aid and cardiopulmonary resuscitation, commonly known as CPR, certification.

Must be able to lift a 40lb. child safely and without straining, bend and sit on floor.

5.1.4.6 Contractor Childcare Staff Appearance: The childcare staff shall wear a clearly identifiable shirt with company name or logo and nametag. Logo and nametag shall be in plain view. Staff shall present a neat and clean appearance. The following will not be permitted:

Tight fitting or jeans with holes

Tank tops

Flip-flops

High heels

Extremely long fingernails

5.1.5 Set Up and Registration. The contractor shall ensure space is available for childcare registration and childcare daily sign in/out of children. Additionally, the contractor shall ensure two staff members, inclusive of the supervising staff member, are available to coordinate set-up, hotel walk-through and conduct registration. The Yellow

Ribbon POC will conduct daily barcode scanning of children and record daily headcounts.

Thursday: 12:00 p.m. until complete: hotel walk-through, safety meeting, layout and setup of childcare rooms.

Friday: 9:00 a.m. to 7:00 p.m.: child and youth registration.

Saturday: 6:00 a.m. to 7:00 a.m.: late registration for late arrivals.

5.1.5.1 The contractor shall ensure staff is available to conduct the venue walk-through, received the safety briefing, exercise evacuation procedures, and coordinate set-up of the space designated for childcare services. This includes but is not limited to tracking and receipt of any supplies shipped to the facilities, moving equipment, and registration preparation.

5.1.5.2 During registration, photos, parental release for pictures, and activities forms shall be available for parents’ signature/consent. Activities form include but are not limited to the following: documenting medical conditions, dietary restrictions, special needs, parental contact information, and infant sleep position agreement. For the safety of the children, a numbered barcode will be issued to each child and parent to ensure full control of custody. Details of each child’s dietary and medical needs shall be obtained from parent or legal guardian at time of registration on Friday.

5.1.6 Child Care Scheduled Activities: The contractor shall plan and organize on-site care, including providing number of trained care givers, provide materials, equipment and supplies to assist in the setup of activity areas within the child and youth care space for each age group. A Childcare Agenda will be submitted to the COR no later than 14 days prior to the event for approval.

a. Materials, toys, and supplies should support active physical play, make believe/ performing arts, discovery/sensory creative arts, blocks/construction, games/manipulative, music/movement and library/quiet games.

b. The contractor shall offer safe, fun and nurturing care in spaces established for temporary child and youth care.

c. It is mandatory that the contractor shall provide age appropriate snacks for confirmed number of children and youth to be given out at designated times and days. (i.e. AM Snack/ PM Snack & Saturday/Sunday)

d. The contractor shall be responsible for providing accountability, supervision and maintaining child and youth ratios during all scheduled activities.

5.1.6.1 The contractor shall coordinate with the Yellow Ribbon POCs who will have support agencies (i.e. Project Y.E.S., Military Family Life Consultants, etc.) providing activities for children and youth from the ages of 6-17 years of age. The contractor shall agree to work with these agencies to provide age appropriate activities. The COR will notify the childcare provider of any Army scheduled activities 14 days prior to the event start.

5.1.6.2 The hours of childcare services are as follows:

Saturday: 6:30 a.m. to 4:30 p.m.

Sunday: 7:00 a.m. to 12:00 p.m.

5.1.6.3 The contractor shall ensure that staff:

Identify and implement emergency procedures

Know evacuation routes and rally points

Provide basic care such as diapering, toileting, feeding, first-aid, hand washing supervision and accountability of children.

Changing stations and meal prep areas are at least 12 feet apart

Implement activity plans and adhere to program schedule.

Actively interact with children, facilitate activities and engage in play.

Do not use any type of physical discipline toward any child at any time.

Do not use timeouts.

Do not withhold water, sleep, play or use of bathroom from children at any time.

Use materials to offer developmentally appropriate and engaging activities.

Use positive tone of voice.

Ensure personal belongings are stored in a secure place and inaccessible by children

No use cell phone at any time while caring for children.

No taking of photographs or video of children in care, except by authorized personnel, contracted care provider for accountability and identification, and Public Affairs Officers (PAO).

5.1.6.3 The contractor shall implement a room sign-in/sign-out procedure. Each child shall be signed in/signed-out of childcare rooms. The contractor shall document time of departure and time of return when taking children to the restroom.

5.1.7 Accountability and Safety.

5.1.7.1 The contractor shall submit a copy of their Safety, Accountability, and Emergency procedures to the COR no later than 14 days prior to the event.

5.1.7.2 All children in care shall have a registration form on file with the contractor that includes the child’s parents or legal guardian emergency contact information and child’s allergies or other serious medical conditions.

5.1.7.3 The contractor shall ensure all children are accounted for at all times.

5.1.7.4 The contractor shall ensure to implement sleeping recommendations to reduce risk of Sudden Infant Death Syndrome (SIDS):

All infants sleeping in cribs must be placed on their backs to sleep.

Cribs shall be supplied by the venue

If infants are able to roll on to their stomach, they are allowed to do so, but they must still be placed on their backs to sleep by childcare provider.

Infants must not be left sleeping in car seats, swings or other restraining devices.

Infants must not be put to sleep with bottles in their cribs.

Soft toys, stuffed animals, blankets, other bedding must not be placed in infant cribs.

Sleep Sacks, wearable blankets, will be used in lieu of a separate bedding.

If children can pull themselves up, they will no longer be placed in a crib.

Back-to-sleep crib placards must be placed prominently on/above each infant’s crib in a clear sleeve which also contains a signed copy of the parental Infant Sleep Position Agreement.

5.1.7.5 The contractor shall ensure younger children do not have access to materials for older children that may present a safety or choking hazard.

5.1.7.6 The contractor shall have a first-aid kit readily accessible.

5.1.7.7 The contractor shall practice universal health precautions: disposable latex or non-porous vinyl gloves are worn when in contact with blood, including blood in feces, and articles contaminated with blood are carefully disposed of, or cleaned and disposed of, or cleaned and disinfected, or wrapped in plastic and sent home with parents.

5.1.7.8 The contractor shall perform general clean-up and pack-up procedures. The room(s) and equipment will be cleaned at the end of each day in readiness for the next day to the standards required by the state and federal regulations for childcare facilities. The contractor will ensure the room(s) are left in the same condition as they were accepted from the venue staff at completion of the event.

5.1.7.9 The contractor shall not administer any medications including over-the-counter medication. Parents or legal guardians will keep medication with them away from the child care area. Parents or legal guardians are responsible for medication administration to include rescue medication.

5.1.7.10 The contractor shall complete a practice drill to ensure parents can reach their child to administer rescue medication within two to five minutes and can communicate clearly with the government personnel to notify parents.

The contractor needs to educate parents on this key responsibility before and during the event.

5.1.7.11 The contractor shall notify parents immediately to pick-up ill children. Children who appear to be ill or show visible signs of fever or any of the below symptoms will not be permitted to remain in the childcare rooms.

Temperature in excess of 100.5 degrees Fahrenheit (°F). auxiliary for infants under three months of age and in excess of 101°F for infants and children over three months of age.

A child with a fever cannot return to care until 24 hours fever-free have passed and be able to participate in the program.

Inability to participate in daily activities.

Obvious illness such as:

o Impetigo — Red oozing erosion capped with a golden yellow crust that appears stuck on.

o Scabies — Crusty wavy ridges and tunnels in the webs of fingers, hand, wrist and trunk.

o Head lice/nits — Whitish-gray clot attached to hair shafts.

Symptoms of other contagious diseases such as measles, mumps, hepatitis and strep infections.

Undiagnosed or contagious rash.

Vomiting or diarrhea (three separate episodes before parent must pick up).

Productive cough or discharge from nose that is yellow or green.

5.1.8 Supplies

5.1.8.1 The contractor shall provide all personnel, equipment, supplies, materials and snacks necessary to furnish full-time quality childcare. Items such as but not limited to:

Paper towels

Extra baby wipes

Extra diapers (all sizes)

Napping Mats

Vinyl gloves non-porous and latex gloves

Paper plates (snack)

Paper cups

Labels

Hand sanitizer (to be used only when a sink is not immediately available and shall be followed by hand washing as soon as possible)

Batteries

Walkie-Talkies

First aid kits, bandages, digital ultra-thermometer for each room

Garbage bags

Bleach water or other disinfectant (if allowed by state licensing)

Plastic spray bottles for bleach water or disinfectant

Clipboards

Accountability system supplies: i.e. wrist bands light color, camera, photo printer, name tags etc.

All general office supplies

All supplies for activities

At least two step stools

All age-appropriate materials and supplies to the following areas:

Creative Arts.

Blocks/construction Games

5.1.9 Food and Beverage

5.1.9.1 The contractor shall plan, purchase and provide snacks for morning and afternoon. The contractor shall provide child friendly snacks and shall take into consideration any food allergies identified by a child’s parent or legal guardian and take all necessary precautions to prevent that child from being served, coming into contact with, or otherwise ingesting those foods in which he/she has allergies to. Known food allergies shall be identified along with the final head count of children requiring childcare to the maximum extent possible and collected on the child’s registration form submitted by parent or legal guardian. All children must be directly supervised when eating (caregiver must be at the table with them). Infant bottles must never be propped and infants who can hold a bottle must be held when being bottle fed.

5.1.9.2 The contractor shall ensure:

Only children with medically documented allergies or on special diets should bring their own food. This food should be labeled with child’s name and date.

Sippy cups or bottles from home must be labeled. Children should not walk around with Sippy cups or bottles in their hands. Milk or other dairy products should only be provided if there is adequate refrigeration.

If juice is served it shall be 100 percent fruit juice and should only be provided once a day. Juice must not be served in a bottle.

5.1.9.2 Avoid all food that is commonly a choking or allergy hazard such as, but not limited to:

Choking Hazards Common Allergens

Grapes Hot dogs

Apples (for infants and toddlers) Raw carrots (for infants and toddlers) Popcorn

Peanuts/Peanut butter/Nuts Wheat Strawberries

Eggs Dairy products

Snacks ideas for children eating table food (be sure portion and bite sizes are age-appropriate)

Goldfish crackers/String cheese Vanilla wafers

Juice/milk/water

Apple slices and cheese Juice/milk

Cheese sticks/crackers Juice/milk

Crackers/Tuna Juice/milk

Blueberry muffins Apple juice/milk

Oranges/Oatmeal cookies Juice/milk

Cornbread

Chips/crackers and salsa/bean dip Juice/milk

Soft pretzels and cheese dip

5.1.10 Reports and Documentation

5.1.10.1 Sign in/out sheets shall be turned to the Operations Room NLT 10:00 am for sign-in, 1:00 p.m. and 4:30 pm for sign-out each event day.

5.1.10.2 Customer surveys on the childcare services rendered shall be distributed by the contractor and collected by COR. The surveys will be completed by the parent or legal guardian of the child enrolled in childcare under this agreement. The last question on the survey will ask the parent or legal guardian to address any MAJOR issues/concerns with the childcare that the COR should be aware of, if any.

The survey will address issues and requirements consistent with this agreement, as well as suggestions to improve service. The results of the surveys may be aggregated and shared with the contractor at the discretion of the contracting office, but actual completed survey forms are the property of the Government. The COR will include the survey results in the event After Action Report and furnish a copy to the contracting office.

5.1.10.3 The contractor shall provide copies of all forms, and documents to the COR prior to departure following the close of the event. This includes all registration forms, infant sleep agreements, sign-in/out forms, bathroom logs, sleep logs, snack logs, and surveys.

5.1.10.4 The contractor shall create a report that includes daily attendance, staff assignments, and collected evaluations.

This report shall be submitted to the COR and Contracting Specialist NLT than 5 days after the event close.

5.2 CONTRACTOR MANAGEMENT REPORTING (CMR): The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the 99th DIV (R) via secure data collection site. The contractor is required to completely fill in all required data fields using the following address: http://www.ecmra.mil and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website.

Exhibit A

Location and Date of Event Estimated Number of Children

21-24 June 2018, Washington, D.C. 120

9-12 August 2018, Washington, D.C. 225

6-9 September 2018, Washington, D.C. 120

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Administrative and Registration Support

FFP

June 21-24, 2018

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personnel services necessary to perform Administration and Registration Support in accordance with the PWS paragraphs 5.1.4, 5.1.5, and 5.1.10; and the terms and conditions of the solicitation and resultant contract.

FOB: Destination

PURCHASE REQUEST NUMBER: 0011142341-0001

PSC CD: G099

NET AMT

0002 1 Job Child and Youth Care Services

FFP

June 21-24, 2018

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personnel services necessary to perform Child and Youth Care Services in accordance with the PWS and the terms and conditions of the solicitation and resultant contract.

Services shall be performed within a 15-mile radius of Ronald Reagan Washington National Airport in the Washington, D.C. metropolitan area and within a 10-mile radius of an Emergency Medical Facility. The location of the facility where services shall be performed will be provided at time of award.

FOB: Destination

PURCHASE REQUEST NUMBER: 0011142341-0001

0003 1 Job Contractor Manpower Reporting

FFP

The contractor shall report all contractor manpower required for the performance of this contract in accordance with PWS paragraph 5.2. Inputs may be reported anytime during the Fiscal Year, all data shall be reported no later than October 31 of each calendar year. Invoicing for this CLIN shall not be submitted for payment until completion of reporting as indicated. If no direct cost is associated with providing the data, enter “NOT SEPARATELY PRICED” or “NSP”.

FOB: Destination

1001 1 Job OPTION Administrative and Registration Support

FFP

August 9-12, 2018

1002 1 Job OPTION Child and Youth Care Services

FFP

August 9-12, 2018

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personnel services necessary to perform Child and Youth Care Services in accordance with the PWS and the terms and conditions of the solicitation and resultant contract.

2001 1 Job OPTION Administrative and Registration Support

FFP

September 6-9, 2018

2002 1 Job OPTION Child and Youth Care Services

FFP

September 6-9, 2018

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personnel services necessary to perform Child and Youth Care Services in accordance with the PWS and the terms and conditions of the solicitation and resultant contract.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 21-JUN-2018 TO

24-JUN-2018

N/A 99TH REGION

99TH REGION

5231 S SCOTT PLAZA

FORT DIX NJ 08640

W81Y6F

0002 POP 21-JUN-2018 TO