W15QKN-18-Q-1032_~_YR_JunAugSep_~_24_April_18.pdf

SEE ADDENDUM

(No Collect Calls)

W15QKN-18-Q-1032 24-Apr-2018

b. TELEPHONE NUMBER

609-562-2437

8. OFFER DUE DATE/LOCAL TIME

09:00 AM 14 May 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W15QKN9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

THERESA ECKSTEIN

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SEE SCHEDULE

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

US ARMY CONTRACTING COMMAND

5418 S. SCOTT PLAZA

JOINT BASE MDL NJ 08640

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W81Y6F 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

99TH RSC

KENNETH MOORE

5231 S. SCOTT PLAZA

JB MDL NJ 08640-5062

TEL: 609-562-7514 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$32,500,000

NAICS:

721110

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF109

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W15QKN-18-Q-1032

Section SF 30 - BLOCK 14 CONTINUATION PAGE

PROPOSAL SUBMITTAL

QUOTE SUBMITTAL/INQUIRIES

1. The purpose of this solicitation is to procure Yellow Ribbon Event Services in support of the 99 th Regional

Support Command (RSC) within a certain radius of Maryland/Washington D.C./Virginia areas. THIS IS NOT A

SOLICITATION FOR EVENT PLANNING SERVICES.

2. See Federal Acquisition Regulation (FAR) clause 52.212-1 "Instructions to Offerors - Commercial Items" and

Addendum 52.212-1 for additional information.

3. See basis for award for evaluation criteria.

4. CONTRACT ADMINISTRATION:

CONTRACT SPECIALIST:

Theresa Eckstein

(609) 562-2437 theresa.m.eckstein.civ@mail.mil

CONTRACTING OFFICER:

Orlando T. Whitaker

(609) 562-2360 orlando.t.whitaker.civ@mail.mil

CONTRACTING OFFICER’S REPRESENTATIVE (COR):

TBD

5. All questions regarding this solicitation shall be submitted in writing via email to the Contract Specialist and

Contracting Officer not later than 27 April 2018 by 10:00AM EST.

BASIS FOR AWARD

52.212-2 Addendum

Basis for Award

1. An award for this requirement will be made pursuant to FAR 13.5, Simplified Procedures for Certain

Commercial Items. The basis for award of any contract resulting from this solicitation will utilize the Lowest Price

Technically Acceptable Source Selection methodology. The Government intends to award a single Firm Fixed Price

(FFP) contract for all three events.

2. Award shall be made to a single contractor that can fulfill all three events. Award will be made to the lowest priced technically acceptable, responsible, responsive offeror that meets the requirements of the PWS. Quotes must include prices for each item listed and a total price, in order that quotes may be properly evaluated. Failure to do so may be cause for rejection of the entire quote. Quotes must include a subcontracting plan in accordance with FAR

19.704 subcontracting plan requirements. Failure to include a subcontracting plan shall be cause for rejection of the entire quote.

3. The Government will first evaluate the lowest priced offer for technical acceptability. Offerors must quote all three events. Each event must be located in the same hotel as the conference space. All three events do not need to be at the same location. If acceptable, the evaluation will stop at that point and award will be made. If unacceptable, the Government will continue to review quotes in order of price until evaluating one that is technically acceptable and eligible for award. If an Offeror takes exception to any of the terms and conditions of the solicitation, the offer may not be considered for award.

mailto:theresa.m.eckstein.civ@mail.mil mailto:orlando.t.whitaker.civ@mail.mil

4. The distance will be calculated by estimating the distance from the identified airport (Ronald Reagan Washington

National Airport) and emergency medical clinic, to the exact address where the event is proposed to take place. The distance will be estimated by utilizing the following commercial search engines; https://maps.google.com/. The hotel shall be located within 15 miles from the Ronald Reagan Washington National Airport and within 10 miles of an emergency medical facility.

FAR 52.212-1 ADDENDUM

ADDENDUM 52.212-1 – “Instructions to Offerors – Commercial Items”

1. The following paragraphs under FAR clause 52.212-1 are not applicable to this request for quote; (d) Product samples and (e) Multiple offers.

2. Quotes shall include the completed SF 1449 (Complete blocks 12, 17 and 30 of the SF1449 as well as any amendments. In doing so, the offeror accedes to the contract terms and conditions as written in the Request for

Quote), teaming/partnering or joint venture agreement, technical quote, and extended pricing for all Contract Line

Item Numbers (CLINs) found in Section B of this solicitation. Complete quotes shall be submitted electronically via email to the Contract Specialist, Theresa Eckstein, theresa.m.eckstein.civ@mail.mil and the Contracting Officer, Orlando T. Whitaker, orlando.t.whitaker.civ@mail.mil no later than the date and time specified in Block 8 on the

SF 1449 EST.

3. The Offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers.

4. Offerors shall submit the Federal Emergency Management Agency (FEMA) Certification of the proposed facility for the event with their quote.

5. If an offer is based on a teaming/partnering relationship or a joint venture, the Offeror shall provide, with their quote, all required solicitation information for all parties including a copy of the teaming/partnering or joint venture agreement inclusive of the hotel name and address. The agreement shall be on official letterhead and include information, which identifies the responsibilities for each entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the teaming/partnering or joint venture relationship. The agreement shall include both the signature of the third party and the authorized representative of the property. Failure to submit this documentation shall result in the

Offeror being determined non-responsive. A quote which requires the Government to execute a separate agreement with a third party hotel shall be deemed technically unacceptable.

7. The Offeror shall submit a technical volume for evaluation which describes the Offeror’s technical approach for providing the requested services:

A. Layout of event space with floor numbers

B. Sample food menu per meal

C. Contract/Confirmation of audio visual support

D. Facility Assessment consisting of security, amenities and conformance with the Performance Work Statement

E. The Technical volume shall include the name and address of the Emergency Medical Clinic(s) that complies with PWS paragraph 1.4.2.

8. An on-site representative shall be present and available during the course of each event. The representative’s name and contact information shall be provided with the Offeror’s quote. This on-site representative must be an employee of the company to which the contract is awarded to and is authorized to make decisions on behalf of the company.

POC Name: _______________________________ https://maps.google.com/ mailto:theresa.m.eckstein.civ@mail.mil mailto:orlando.t.whitaker.civ@mail.mil

POC Phone Number: _______________________________

POC email address: _______________________________

CAGE code: _______________________________

DUNs Number: _______________________________

Tax ID Number: _______________________________

Total Quoted Price (line items 0001-2019): _______________________________

9. Offerors do NOT need to submit past performance information in accordance with 52.212-1 paragraph (b)(10).

10. Failure to provide quotes in compliance with any requirements of the solicitation may render the Offeror's quote non-compliant and be grounds for rejection

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 900 Each Attendee Lodging

FFP

The contractor shall provide double rooms for attendees: 450 estimated lodging for a total of 2 nights: Check-in by 3PM on 22 June 2018 and Check-out by 11AM on

24 June 2018 (1 room per family) Estimated room total for attendees staying 2 nights is 900. HOTEL SHALL ONLY BILL FOR ACTUAL ROOMS USED. THE

FEDERAL GOVERNMENT IS TAX EXEMPT. Personal expense items in guest rooms such as long distance phone charges, internet, movie rentals, laundry, room service, etc. will be paid for by the guest and shall not be billed under the resultant purchase order. All prices SHALL include all applicable taxes, fees, gratuities, commissions, and service charges.

FOB: Destination

PURCHASE REQUEST NUMBER: 0011142629

PSC CD: V231

NET AMT

0002 75 Each Core Staff Lodging

FFP

The contractor shall provide double rooms for attendees: 15 estimated lodging for a total of 5 nights: Check-in by 3PM on 20 June 2018 and Check-out by 11AM on

25 June 2018 Estimated room total for attendees staying nights is 75. (15 staff x 5 nights = 75 room night stays). HOTEL SHALL ONLY BILL FOR ACTUAL

ROOMS USED. THE FEDERAL GOVERNMENT IS TAX EXEMPT. Personal expense items in guest rooms such as long distance phone charges, internet, movie rentals, laundry, room service, etc. will be paid for by the guest and shall not be billed under the resultant purchase order. All prices MUST include all applicable taxes, fees, gratuities, commissions, and service charges.

FOB: Destination

0003 75 Each Staff Support Lodging

FFP

The contractor shall provide double rooms for attendees: 25 estimated lodging for a total of 3 nights: Check-in by 3PM on 21 June 2018 and Check-out by 11AM on

24 June 2018 Estimated room total for attendees staying nights is 75. (25 staff x 3 nights = 75 room night stays). HOTEL SHALL ONLY BILL FOR ACTUAL

ROOMS USED. THE FEDERAL GOVERNMENT IS TAX EXEMPT. Personal expense items in guest rooms such as long distance phone charges, internet, movie rentals, laundry, room service, etc. will be paid for by the guest and shall not be billed under the resultant purchase order. All prices MUST include all applicable taxes, fees, gratuities, commissions, and service charges.

FOB: Destination

0004 2,000 Each Full Hot Breakfast

FFP

Full Hot Breakfast- 1,000 meals x 2 days = 2,000 meals (23 & 24 June 2018): See

PWS para 5.1.6.2 for additional information. Must be in a private room.

FOB: Destination

0005 1,000 Each Full Hot Lunch

FFP

Full Hot Lunch- 1,000 meals on 23 June 2018: See PWS para 5.1.6.3.1 for additional information. Must be in a private room

FOB: Destination

0006 500 Each No Host Social Hors d'oeurvres

FFP

No Host Social: Hors d'oeurves- 500 People 22 June 2018: See PWS para 5.1.6.1 for additional information

FOB: Destination

0007 3 Each General Session Room

FFP

General Session Rooms: (3 days) See PWS para 5.1.2.6 for additional information

FOB: Destination

0008 20 Each Breakout Rooms

FFP

Breakout Rooms: See PWS para 5.1.2.6.1 for additional

FOB: Destination

0009 4 Each Staff Board Room

FFP

See PWS para 5.1.2.2 for additional information

FOB: Destination

0010 4 Each Staff Operations Room

FFP

See PWS para 5.1.2.1 for additional information

FOB: Destination

0011 4 Each Counseling Rooms

FFP

Counseling Rooms: See PWS para 5.1.2.7 for additional information

FOB: Destination

0012 12 Each Child & Youth Care Rooms

FFP

Teen and Youth care rooms: See PWS para 5.1.2.9 for additional information

FOB: Destination

0013 2 Each Registration Area

FFP

See PWS para 5.1.2.5 for additional information

FOB: Destination

0014 2 Each Community Partners

FFP

See PWS para 5.1.2.8 for additional information

FOB: Destination

0015 3 Each Audio/Visual Equipment

FFP

See PWS para's 5.1.3 and 5.1.3.1 for additional information

FOB: Destination

0016 1 Job Parking

FFP

See PWS para 5.1.4 for additional information; Self Park only (minimum incl. 3

BUS SPACES)

FOB: Destination

0017 20 Each Staff Box Lunch Sunday

FFP

Bagged Lunch- 20 Bagged lunches for YR Staff on Sunday 24 June 2018: See

PWS para 5.1.6.3.2 for additional information. Must be in Staff Operations room.

FOB: Destination

0018 30 Each Staff Hot Lunch Friday

FFP

Full Hot Lunch- 30 meals on Friday 22 June 2018: See PWS para 5.1.6.3.1 for additional information. Must be in Staff Operations room.

FOB: Destination

0019 1 Job Contractor Manpower Reporting ~ CMR

FFP

See PWS para 5.2 and 5.2.1 for additional information. The contractor shall report

ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Yellow Ribbon events via secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on "Department of the Army CMRA" or the icon of the DOD organization that is receiving or benefitting from the contracted services. Reporting inputs shall be for the labor executed during the period of performance during each

Government Fiscal Year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk by clicking on "Send an email" which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component's

CMR website.

FOB: Destination

PURCHASE REQUEST NUMBER: 0011142625

1001 1,500 Each OPTION Attendee Lodging

FFP

The contractor shall provide double rooms for attendees: 750 estimated lodging for a total of 2 nights: Check-in by 3PM on 10 August 2018 and Check-out by 11AM on 12 August 2018 (1 room per family) Estimated room total for attendees staying

2 nights is 750. HOTEL SHALL ONLY BILL FOR ACTUAL ROOMS USED.

THE FEDERAL GOVERNMENT IS TAX EXEMPT. Personal expense items in guest rooms such as long distance phone charges, internet, movie rentals, laundry, room service, etc. will be paid for by the guest and shall not be billed under the resultant purchase order. All prices SHALL include all applicable taxes, fees, gratuities, commissions, and service charges.

FOB: Destination

PURCHASE REQUEST NUMBER: 0011142514-0001

1002 100 Each OPTION Core Staff Lodging

FFP

The contractor shall provide double rooms for attendees: 20 estimated lodging for a total of 5 nights: Check-in by 3PM on 08 August 2018 and Check-out by 11AM on

13 August 2018. Estimated room total for attendees staying 5 nights is 100.

HOTEL SHALL ONLY BILL FOR ACTUAL ROOMS USED. THE FEDERAL

GOVERNMENT IS TAX EXEMPT. Personal expense items in guest rooms such as long distance phone charges, internet, movie rentals, laundry, room service, etc.

will be paid for by the guest and shall not be billed under the resultant purchase order. All prices SHALL include all applicable taxes, fees, gratuities, commissions, and service charges.

FOB: Destination

1003 150 Each OPTION Support Staff Lodging

FFP

The contractor shall provide double rooms for attendees: 50 estimated lodging for a total of 3 nights: Check-in by 3PM on 09 August 2018 and Check-out by 11AM on

12 August 2018. Estimated room total for attendees staying 3 nights is 150.

HOTEL SHALL ONLY BILL FOR ACTUAL ROOMS USED. THE FEDERAL

GOVERNMENT IS TAX EXEMPT. Personal expense items in guest rooms such as long distance phone charges, internet, movie rentals, laundry, room service, etc.

will be paid for by the guest and shall not be billed under the resultant purchase order. All prices SHALL include all applicable taxes, fees, gratuities, commissions, and service charges.

FOB: Destination

1004 3,000 Each OPTION Full Hot Breakfast

FFP

Full Hot Breakfast- 1,500 meals x 2 days = 3,000 meals (11 & 12 August 2018):

See PWS para 5.1.6.2 for additional information. Must be in a private room.

FOB: Destination

1005 1,500 Each OPTION Full Hot Lunch

FFP

Full Hot Lunch- 1,500 meals on 11 August 2018: See PWS para 5.1.6.3.1 for additional information. Must be in a private room

FOB: Destination

1006 900 Each OPTION No Host Social Hors d'oeurvres

FFP

No Host Social: Hors d'oeurves- 900 People 10 August 2018: See PWS para

5.1.6.1 for additional information

FOB: Destination

1007 3 Each OPTION General Session Room

FFP

General Session Rooms: (3 days) See PWS para 5.1.2.6 for additional information

FOB: Destination

1008 30 Each OPTION Breakout Rooms

FFP

Breakout Rooms: See PWS para 5.1.2.6.1 for additional

FOB: Destination

1009 4 Each OPTION Staff Operations Room

FFP

See PWS para 5.1.2.1 for additional information

FOB: Destination

1010 4 Each OPTION Staff Board Room

FFP

See PWS para 5.1.2.2 for additional information

FOB: Destination

1011 6 Each OPTION Counseling Rooms

FFP

Counseling Rooms: See PWS para 5.1.2.7 for additional

FOB: Destination

1012 20 Each OPTION Child & Youth Care Rooms

FFP

Teen and Youth care rooms: See PWS para 5.1.2.9 for additional information

FOB: Destination

1013 2 Each OPTION Registration Area

FFP

See PWS para 5.1.2.5 for additional information

FOB: Destination

1014 2 Each OPTION Community Partners

FFP

See PWS para 5.1.2.8 for additional information

FOB: Destination

1015 3 Each OPTION Audio/Visual Equipment

FFP

See PWS para's 5.1.3 and 5.1.2.5 for additional information

FOB: Destination

1016 60 Each OPTION Staff Hot Lunch Friday

FFP

Full Hot Lunch- 60 meals on Friday 10 August 2018: See PWS para 5.1.6.3.1 for additional information. Must be in Staff Operations room.

FOB: Destination

1017 25 Each OPTION Staff Box Lunch Sunday

FFP

Bagged Lunch- 25 Bagged lunches for YR Staff on Sunday 12 August 2018: See

PWS para 5.1.6.3.2 for additional information. Must be in Staff Operations room.

FOB: Destination

1018 1 Job OPTION Parking

FFP

See PWS para 5.1.4 for additional information; Self Park only (minimum incl. 3

BUS SPACES)

2001 900 Each OPTION Attendee Lodging

FFP

The contractor shall provide double rooms for attendees: 450 estimated lodging for a total of 2 nights: Check-in by 3PM on 07 September 2018 and Check-out by

11AM on 09 September 2018 (1 room per family) Estimated room total for attendees staying 2 nights is 450. HOTEL SHALL ONLY BILL FOR ACTUAL

ROOMS USED. THE FEDERAL GOVERNMENT IS TAX EXEMPT. Personal expense items in guest rooms such as long distance phone charges, internet, movie rentals, laundry, room service, etc. will be paid for by the guest and shall not be billed under the resultant purchase order. All prices SHALL include all applicable taxes, fees, gratuities, commissions, and service charges.

FOB: Destination

2002 75 Each OPTION Core Staff Lodging

FFP

The contractor shall provide double rooms for attendees: 15 estimated lodging for a total of 5 nights: Check-in by 3PM on 05 September 2018 and Check-out by 11AM on 10 September 2018. Estimated room total for attendees staying 5 nights is 15.

HOTEL SHALL ONLY BILL FOR ACTUAL ROOMS USED. THE FEDERAL

GOVERNMENT IS TAX EXEMPT. Personal expense items in guest rooms such as long distance phone charges, internet, movie rentals, laundry, room service, etc.

will be paid for by the guest and shall not be billed under the resultant purchase order. All prices SHALL include all applicable taxes, fees, gratuities, commissions, and service charges.

FOB: Destination

2003 75 Each OPTION Support Staff Lodging

FFP

The contractor shall provide double rooms for attendees: 25 estimated lodging for a total of 3 nights: Check-in by 3PM on 7 September 2018 and Check-out by 11AM on 09 September 2018. Estimated room total for attendees staying 3 nights is 25.

HOTEL SHALL ONLY BILL FOR ACTUAL ROOMS USED. THE FEDERAL

GOVERNMENT IS TAX EXEMPT. Personal expense items in guest rooms such as long distance phone charges, internet, movie rentals, laundry, room service, etc.

will be paid for by the guest and shall not be billed under the resultant purchase order. All prices SHALL include all applicable taxes, fees, gratuities, commissions, and service charges.

FOB: Destination

2004 2,000 Each OPTION Full Hot Breakfast

FFP

Full Hot Breakfast- 1,000 meals x 2 days = 2,000 meals (08 & 09 September

2018): See PWS para 5.1.6.2 for additional information. Must be in a private room.

FOB: Destination

2005 1,000 Each OPTION Full Hot Lunch

FFP

Full Hot Lunch- 1,000 meals on 08 September 2018: See PWS para 5.1.6.3.1 for additional information. Must be in a private room

FOB: Destination

2006 500 Each OPTION No Host Social Hors d'oeurvres

FFP

No Host Social: Hors d'oeurves- 500 People 07 September 2018: See PWS para

5.1.6.1 for additional information

FOB: Destination

2007 3 Each OPTION General Session Room

FFP

General Session Rooms: (3 days) See PWS para 5.1.2.6 for additional information

FOB: Destination

2008 20 Each OPTION Breakout Rooms

FFP

Breakout Rooms: See PWS para 5.1.2.6.1 for additional

FOB: Destination

2009 4 Each OPTION Staff Operations Room

FFP

See PWS para 5.1.2.1 for additional information

FOB: Destination

2010 4 Each OPTION Staff Board Room

FFP

See PWS para 5.1.2.2 for additional information

FOB: Destination

2011 8 Each OPTION Counseling Rooms

FFP

Counseling Rooms: See PWS para 5.1.2.7 for additional

FOB: Destination

2012 12 Each OPTION Child & Youth Care Rooms

FFP

Teen and Youth care rooms: See PWS para 5.1.2.9 for additional information

FOB: Destination

2013 2 Each OPTION Registration Area

FFP

See PWS para 5.1.2.5 for additional information (2 days)

FOB: Destination

2014 2 Each OPTION Community Partners

FFP

See PWS para 5.1.2.8 for additional information

FOB: Destination

2015 3 Each OPTION Audio/Visual Equipment

FFP

See PWS para's 5.1.3 and 5.1.3.1 for additional information

FOB: Destination

2016 30 Each OPTION Staff Hot Lunch Friday

FFP

Full Hot Lunch- 30 meals on Friday 07 September 2018: See PWS para 5.1.6.3.1 for additional information. Must be in Staff Operations room.

FOB: Destination

2017 20 Each OPTION Staff Box Lunch Sunday

FFP

Bagged Lunch- 20 Bagged lunches for YR Staff on Sunday 09 September 2018:

See PWS para 5.1.6.3.2 for additional information. Must be in Staff Operations room.

2018 1 Job OPTION Parking

FFP

See PWS para 5.1.4 for additional information; Self Park only (minimum incl. 3

BUS SPACES)

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

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DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 22-JUN-2018 TO

24-JUN-2018

N/A 99TH RSC

KENNETH MOORE

5231 S. SCOTT PLAZA

JB MDL NJ 08640-5062

609-562-7514

W81Y6F

0002 POP 20-JUN-2018 TO

25-JUN-2018

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 21-JUN-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 23-JUN-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0005 23-JUN-2018 1,000 (SAME AS PREVIOUS LOCATION)

0006 22-JUN-2018 500 (SAME AS PREVIOUS LOCATION)

0007 POP 22-JUN-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0008 POP 22-JUN-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0009 POP 20-JUN-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0010 POP 20-JUN-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0011 POP 22-JUN-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0012 POP 23-JUN-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0013 POP 22-JUN-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0014 POP 22-JUN-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0015 POP 22-JUN-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0016 POP 20-JUN-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0017 24-JUN-2018 20 (SAME AS PREVIOUS LOCATION)

0018 22-JUN-2018 30 (SAME AS PREVIOUS LOCATION)

0019 10-SEP-2018 1 (SAME AS PREVIOUS LOCATION)

1001 POP 10-AUG-2018 TO

12-AUG-2018

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 08-AUG-2018 TO

13-AUG-2018

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 09-AUG-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

1004 POP 11-AUG-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

1005 11-AUG-2018 1,500 (SAME AS PREVIOUS LOCATION)

1006 10-AUG-2018 900 (SAME AS PREVIOUS LOCATION)

1007 POP 10-AUG-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

1008 POP 10-AUG-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

1009 POP 08-AUG-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

1010 POP 08-AUG-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

1011 POP 10-AUG-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

1012 POP 10-AUG-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

1013 POP 10-AUG-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

1014 POP 10-AUG-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

1015 POP 10-AUG-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

1016 10-AUG-2018 60 (SAME AS PREVIOUS LOCATION)

1017 12-AUG-2018 25 (SAME AS PREVIOUS LOCATION)

1018 POP 08-AUG-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 07-SEP-2018 TO

09-SEP-2018

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 05-SEP-2018 TO

10-SEP-2018

N/A (SAME AS PREVIOUS LOCATION)

2003 POP 06-SEP-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

2004 POP 08-SEP-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

2005 08-SEP-2018 1,000 (SAME AS PREVIOUS LOCATION)

2006 07-SEP-2018 500 (SAME AS PREVIOUS LOCATION)

2007 POP 07-SEP-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

2008 POP 07-SEP-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

2009 POP 05-SEP-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

2010 POP 05-SEP-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

2011 POP 07-SEP-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

2012 POP 08-SEP-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

2013 POP 07-SEP-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

2014 POP 07-SEP-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

2015 POP 07-SEP-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

2016 07-SEP-2018 30 (SAME AS PREVIOUS LOCATION)

2017 09-SEP-2018 20 (SAME AS PREVIOUS LOCATION)

2018 POP 05-SEP-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

Yellow Ribbon Events

June, August, September 2018

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personnel services contract to provide support services for the

Yellow Ribbon Program planned events scheduled June, August and September 2018. The 99th

Regional Support Command (RSC) plans to conduct these events in the Metropolitan

Washington, DC area. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Prime Contractor, who, in turn is responsible to the Government.

1.1 DESCRIPTION OF SERVICES/INTRODUCTION: The contractor shall provide all personnel, equipment, supplies, facilities, tools, materials, supervision, and other items and non-personnel services necessary to perform Yellow Ribbon Events as defined in this Performance

Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the terms, conditions and standards in this contract as well as all federal, state and local regulations.

1.2 BACKGROUND: The Yellow Ribbon Program is a congressionally mandated Department of Defense (DoD) initiative designed to provide information, services, referrals, and proactive outreach programs to Army Reserve Soldiers and their families through all phases of the deployment cycle in accordance with DoD Directive 5142.02, DoD Instruction 1342.28, and

Operation Order (OPORD) 12-100. The overall objective of the program is to prepare and sustain Soldiers and their families before, during, and after mobilization. The program consists of four Event Phases: Event 1- Pre-Deployment, Event 2- During Deployment, and Event 3- 90 Day

Post Deployment.

All attendees are placed on official travel orders and/or Invitational Travel Orders (ITOs) in accordance with the Joint Federal Travel Regulation (JFTR), the Joint Travel Regulation (JTR) and OPORD 16-004. Family members are authorized to travel on ITOs.

1.3 OBJECTIVES: The result of this contract is to provide lodging and meeting space to accommodate Yellow Ribbon events based on unit needs within the 99th RSC Area of

Responsibility (AOR). This contract is to ensure there is a conducive learning environment/atmosphere at the event venue to support Yellow Ribbon presentations and trainings, and to provide those government personnel and their families attending the event with quality accommodations and identified support services.

1.4 SCOPE: The Government is anticipating 600-1000 families for each event. See attachment

A for specific requirement breakdown. Core Staff will arrive on Wednesday of each event prior, and remaining staff will arrive Thursday of each event. Attendees will arrive on Friday of the event after allowed check-in time and register at the event location. Attendees will depart on the

Sunday and Core staff will depart on the Monday following the event.

1.4.1 The contractor shall provide an on-site representative from the time of arrival through departure of Yellow Ribbon staff in order to successfully prepare and conduct the event. The contractor shall provide one hotel containing the estimated number of guestrooms. The required meeting rooms shall also be located within the confines of the proposed hotel. A final count of actual sleeping rooms will be provided seven days prior to the event.

1.4.2 The hotel shall be located within 15 miles from Ronald Reagan Washington National

Airport in Arlington, Virginia and within 10 miles of an Emergency Medical Facility. Hotel shall offer the following: well-lit parking lot, 24-hour on-site security, shuttle that travels within a 5 mile radius of the hotel, fitness center, business center, at least one full-service restaurant or food court on the property, elevators for access to other than the ground floor, vending and ice machines. The fitness center shall be accessible to all attendees with no additional cost to the

Government. The hotel shall provide a minimal number (Estimated # of rooms needed ~ 5) of handicap accessible rooms available as needed.

The Contractor shall invoice for actual services provided. Actual services provided/ rendered in accordance with the terms and conditions of this contract will be accepted and paid for by the

Government.

1.5 PERIOD OF PERFORMANCE: The period of performance shall be:

Base Period: 20-25 June 2018

Option Period 1: 8-13 August 2018

Option Period 2: 5-10 September 2018

1.6 GENERAL INFORMATION:

1.6.1 Quality Control: Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.212-4, Contractor Terms and Conditions – Commercial Items). A formal Quality Control Plan is not required for this commercial service. However, the contractor shall maintain an inspection system commensurate with commercial practices to ensure the Contractor only tenders for acceptance those items or services that conform to the requirements of this contract.

1.6.2 Quality Assurance: The Government will evaluate the contractor’s performance under this contract in accordance with the Performance Requirements Summary (PRS). The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. Non-conforming services shall be re-performed at no increase in contract price. If non-conforming services are recurring, cannot be re-performed, or the services fail to achieve the

PRS, the Government may reject the nonconforming service(s) and document the contractor’s performance record accordingly. The Government may also reduce the payment to the contractor IAW the PRS, or reduce payment to reflect the value of the services performed, or may perform the services and charge the Contractor for any related cost incurred and/or may terminate this contract for cause.

1.6.3 HOURS OF OPERATION: The contractor is responsible for conducting business 24 hours daily from arrival of the Yellow Ribbon Staff until conclusion of the event on the last day. The

Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS at all times.

1.6.4 TYPE OF CONTRACT: The Government intends to award a Firm-fixed price contract.

1.6.5 SECURITY REQUIREMENTS: As a minimum, the hotel shall have Closed-Circuit television (CCTV) monitoring that covers the main entrance and front desk areas. All exterior hotel entrances must have a self-locking mechanism. The main entrance can be excluded from self-locking due to the CCTV requirement above. Hotel shall have dedicated, on site 24/7 security personnel. The contractor shall provide room lockout keys for logistics storage area, Yellow Ribbon staff operations room, breakout rooms, childcare rooms, and counseling rooms to secure pilfer-able items.

1.6.6 KEY PERSONNEL: The following Government personnel are considered key personnel:

99th RSC Commanding General, 99th RSC Command Sergeant Major, 99th RSC Chief of Staff, 99th RSC Directorate Human Resources Director, 99th RSC Programs and Services Division

Manager, Yellow Ribbon Program Manager (PM), and Yellow Ribbon Staff. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.6.7 SUPERVISION OF CONTRACTOR EMPLOYEES: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the

Government. The Contractor, in turn, shall be accountable to the Government for Contractor and subcontractor employees’ performance.

PART 2

DEFINITIONS & ACRONYMS

2.1. DEFINITIONS:

2.1.1 CONTRACT ADMINISTRATOR. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2 CONTRACTOR. A supplier or Contractor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7 GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY

(GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.8 KEY PERSONNEL. Contractor personnel that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

2.1.9 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.10 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.12 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The

Government does not have privy of contract with the subcontractor.

2.1.13 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.2 ACRONYMS:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AOR Area of Responsibility

AR Army Regulation

BASOPS Base Operations

CAP Corrective Action Plan

CDR Contract Discrepancy Report

CFR Code of Federal Regulations

CMR Contract Manpower Reporting

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FEMA Federal Emergency Management Agency

FAR Federal Acquisition Regulation

FSC Federal Service Code

FY Fiscal Year

GFP Government Furnished Property

HIPAA Health Insurance Portability and Accountability Act of 1996

IAW In accordance with

KO Contracting Officer

MFLC Military Family Life Consultant

NLT No later than

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

OFT Operations, Functional, Training

ODC Other Direct Costs

PDHRA Post Deployment Health Reassessment

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QC Quality Control

QCP Quality Control Plan

RSC Regional Support Command

TE Technical Exhibit

UIC Unit Identification Code

PART 3

GOVERNMENT FURNISHED PROPERTY (GFP), EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: The Government will not provide any services, facilities, or utilities, equipment or material to the contractor to assist the contractor with the requirements of this PWS.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4.1 GENERAL: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1 BASIC SERVICES: The contractor shall provide services to support the Yellow Ribbon Event that include lodging, meeting space to include childcare rooms, meals, audio/visual, additional support items within the same hotel. All requirement estimates are provided in Annex A. The

Government shall provide a preliminary room count 14 days prior to the arrival of the advance party and a final room count seven days prior. The Government shall only pay for rooms used.

5.1.1 Lodging: The Contractor shall provide hotel rooming for Yellow Ribbon staff and attendees. The lodging rooms shall be within the same hotel as the meeting rooms. Sleeping rooms shall be provided at or below the prevailing per diem rate in accordance with the per diem thresholds found at: http://www.gsa.gov/portal/content/104877. The selected hotel must comply with Federal Emergency Management Agency requirements. All sleeping rooms shall include high-speed internet, a spacious work area, a sitting area, coffee-maker, in-room safe and television. Adjoining/connecting rooms shall be available for larger families. If adjoining/connecting rooms are not available, side by side rooms shall be utilized to accommodate larger families. Non-smoking rooms shall be provided. The Contractor shall provide a final by name occupancy report on Saturday to the Yellow Ribbon POC for reconciliation.

5.1.1.1 The contractor shall provide rooms for the estimated number of attendees, in accordance with the totals provided. Attendees will need lodging for two nights. Assumption is 1 room per family unless extenuating circumstances exist.

5.1.1.2 The contractor shall provide rooms for Yellow Ribbon Staff members from Wednesday through Monday of each event. Yellow Ribbon Staff members will require lodging for no more than five nights.

5.1.1.3 Security: As a minimum, the hotel shall have Closed-Circuit television (CCTV) monitoring that covers the main entrance and front desk areas. All exterior hotel entrances must have a self-locking mechanism. The main entrance can be excluded from self-locking due to the

CCTV requirement above. Hotel shall have dedicated, on site 24/7 security personnel. The contractor shall provide room lockout keys for logistics storage area, Yellow Ribbon staff operations room, board room, breakout rooms, childcare rooms, and counseling rooms to secure pilfer-able items.

5.1.1.4 General: The contractor shall allow NO onsite hotel renovations or other activities that will interfere with this event. All conference spaces and meeting rooms designated for Yellow

Ribbon Program Event must remain the same throughout the duration of the event.

5.1.2 Meeting Rooms: The Contractor shall provide the following rooms/area(s) to accommodate a successful Yellow Ribbon Event. All meeting rooms shall be in the same hotel as lodging. All meeting rooms shall be on consecutive floors but no more than three floors apart. All meeting rooms shall have enough wireless internet connectivity to accommodate total number of staff.

Contractor shall provide keys to all meeting rooms in order to secure equipment.

5.1.2.1 Yellow Ribbon Staff Operations Room: The Contractor shall provide one secure room to be used as the Yellow Ribbon staff operations office. The room must be able to accommodate 30 personnel with supplies, and be able to lock. The room shall consist of 12 six-foot tables with 4 chairs per table, one hotel phone with capabilities to call any in-house and outside numbers, pens and note pads, 2 large trash-cans, 2 large recycle bins and self-serve coffee, tea and water station with cups to be refreshed as needed. This room shall be available upon arrival through departure of the Yellow Ribbon Staff. Contractor shall provide 5 keys to secure sensitive items stored in http://www.gsa.gov/portal/content/104877 this room. This room shall have wireless Internet access for approximately 30 connections. No access to Ops room by hotel employees shall be allowed, unless YR staff is present, due to the documents and materials with personally identifiable information (PII) stored in this room. This room must be available upon arrival of Yellow Ribbon Staff through Monday 10:00 am.

5.1.2.2 Staff Board Room: The Contractor shall provide one boardroom to accommodate 10 personnel with boardroom table and shall ideally be adjacent to the OPS room. The room shall have complimentary wireless Internet access for approximately 10 connections. This room must be available upon arrival of Yellow Ribbon Staff through Sunday 3:00 pm.

5.1.2.3 The contractor shall provide one Staff meeting room capable of seating 70 personnel set in round tables. This room shall be in close proximity to the breakout rooms. The room shall consist of the following items per day: One podium, one small round projector table, one in house phone with capability to call any in-house number. The contractor shall provide pens with writing pads for approximately 60 personnel, 1-2 trashcans, and one water station to be refreshed as needed. This room shall be available Thursday 10:00 am to Sunday 3:00 pm.

5.1.2.4 Logistics Storage Area: The Contractor shall provide one (1) securable room to be used for logistics/resources storage beginning upon staff arrival through Monday following the event.

This room shall be in close proximity to the Staff Operations Room. This room will require double doors with no middle bar to move equipment in and out. This room must be available upon arrival of Yellow Ribbon Staff through Monday 10:00 am.

5.1.2.5 Registration Area: The Contractor shall provide a registration area to welcome, sign-in and provide event packets for attendees. This area needs to be spacious enough to accommodate the required tables identified below. The tables shall be properly dressed with tablecloths and skirted. Wireless high-speed internet accessibility for 20 users shall be provided for the

Registration Area. This shall be separate from the staff operations wireless internet. Rope stanchions shall also be available.

Friday:

14 each six-foot long rectangular tables with two chairs per table

9:00 am- 12:00 pm for Registration Area Setup.

1:00 pm- 7:00 pm Registration table open to attendees

Saturday:

Designated Registration desk; six-foot long rectangular tables with two chairs per table

6:00 am- 5:00 pm for Late Registration; Help Desk

Sunday:

Designated Registration desk; 3 six-foot long rectangular tables with two chairs per table

7:00 am- 12:00 pm Yellow Ribbon Help Desk

5.1.2.6 General Session: The Contractor shall provide one General Session Room capable of seating estimated number of attendees (see annex A), set up in round tables of eight or 10.