W15QKN-18-Q-1030_Yellow_Ribbon_Feb_2018.pdf

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Attached to: Yellow Ribbon Event Feb 2018 DC/MD/VA Area
Solicitation number: W15QKN-18-Q-1030
Issued by: Department of the Army Materiel Command Contracting Command Picatinny Arsenal

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SEE ADDENDUM

(No Collect Calls)

W15QKN-18-Q-1030 01-Feb-2018

b. TELEPHONE NUMBER

609-562-2437

8. OFFER DUE DATE/LOCAL TIME

09:00 AM 07 Feb 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W15QKN9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

THERESA ECKSTEIN

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0011115129

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

US ARMY CONTRACTING COMMAND

5418 S. SCOTT PLAZA

JOINT BASE MDL NJ 08640

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W81Y6F 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

W8NG 0099 AR REGIONAL SPT CMD

5231 SOUTH SCOTT PLAZA

FORT DIX NJ 08640-5730

TEL: 609-562-7663 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$32,500,000

NAICS:

721110

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF58

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W15QKN-18-Q-1030

Section SF 30 - BLOCK 14 CONTINUATION PAGE

PROPOSAL SUBMITTAL

QUOTE SUBMITTAL/INQUIRIES

1. The purpose of this solicitation is to procure Yellow Ribbon Event Services in support of the 99 th Regional

Support Command (RSC) within a certain radius of the Maryland/DC/Virginia areas. THIS IS NOT A

SOLICITATION FOR EVENT PLANNING SERVICES.

2. See Federal Acquisition Regulation (FAR) clause 52.212-1 "Instructions to Offerors - Commercial Items" and

Addendum 52.212-1 for additional information.

3. See basis for award for evaluation criteria.

4. CONTRACT ADMINISTRATION:

CONTRACT SPECIALIST:

Theresa Eckstein

(609) 562-2437 theresa.m.eckstein.civ@mail.mil

CONTRACTING OFFICER:

Orlando T. Whitaker

(609) 562-2360 orlando.t.whitaker.civ@mail.mil

CONTRACTING OFFICER’S REPRESENTATIVE (COR):

TBD

5. All questions regarding this solicitation shall be submitted in writing via email to the Contract Specialist and

Contracting Officer not later than 05 February 2018 by 9:00am EST.

FAR 52.212-1 ADDENDUM

ADDENDUM 52.212-1 – “Instructions to Offerors – Commercial Items”

1. The following paragraphs under FAR clause 52.212-1 are not applicable to this request for quote; (d) Product samples and (e) Multiple offers.

2. Quotes shall include the completed SF 1449 (Complete blocks 12, 17 and 30 of the SF1449 as well as any amendments. In doing so, the offeror accedes to the contract terms and conditions as written in the Request for

Quote), teaming/partnering or joint venture agreement, technical quote, and extended pricing for all Contract Line

Item Numbers (CLINs) found in Section B of this solicitation. Complete quotes shall be submitted electronically via email to the Contract Specialist, Theresa Eckstein, theresa.m.eckstein.civ@mail.mil and the Contracting Officer, Orlando T. Whitaker, orlando.t.whitaker.civ@mail.mil no later than the date and time specified in Block 8 on the

SF 1449 EST.

3. The Offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers.

4. Offerors shall submit the Federal Emergency Management Agency (FEMA) Certification of the proposed facility for the event with their quote.

mailto:theresa.m.eckstein.civ@mail.mil mailto:orlando.t.whitaker.civ@mail.mil mailto:theresa.m.eckstein.civ@mail.mil mailto:orlando.t.whitaker.civ@mail.mil

5. If an offer is based on a teaming/partnering relationship or a joint venture, the Offeror shall provide, with their quote, all required solicitation information for all parties including a copy of the teaming/partnering or joint venture agreement inclusive of the hotel name and address. The agreement shall be on official letterhead and include information, which identifies the responsibilities for each entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the teaming/partnering or joint venture relationship. The agreement shall include both the signature of the third party and the authorized representative of the property. Failure to submit this documentation shall result in the

Offeror being determined non-responsive. A quote which requires the Government to execute a separate agreement with a third party hotel shall be deemed technically unacceptable.

7. The Offeror shall submit a technical volume for evaluation which describes the Offeror’s technical approach for providing the requested services:

A. Layout of event space with floor numbers

B. Sample food menu per meal

C. Contract/Confirmation of audio visual support

D. Facility Assessment consisting of security, amenities and conformance with the Performance Work Statement

E. The Technical volume shall include the name and address of the Emergency Medical Clinic(s) that complies with PWS paragraph 1.4.2.

8. An on-site representative shall be present and available during the course of each event. The representative’s name and contact information shall be provided with the Offeror’s quote. This on-site representative must be an employee of the company to which the contract is awarded to and is authorized to make decisions on behalf of the company.

POC Name: _______________________________

POC Phone Number: _______________________________

POC email address: _______________________________

CAGE code: _______________________________

DUNs Number: _______________________________

Tax ID Number: _______________________________

9. Offerors do NOT need to submit past performance information in accordance with 52.212-1 paragraph (b)(10).

10. Failure to provide quotes in compliance with any requirements of the solicitation may render the Offeror's quote non-compliant and be grounds for rejection.

BASIS FOR AWARD

Basis for Award

1. An award for this requirement will be made pursuant to FAR 13.5, Simplified Procedures for Certain

Commercial Items. The basis for award of any contract resulting from this solicitation will utilize the Lowest Price

Technically Acceptable Source Selection methodology. The Government intends to award a single Firm Fixed Price

(FFP) contract for the event.

2. Award shall be made to a single contractor. Award will be made to the lowest priced technically acceptable, responsible, responsive offeror that meets the requirements of the PWS. Quotes must include prices for each item listed and a total price, in order that quotes may be properly evaluated. Failure to do so may be cause for rejection of the entire quote.

3. The Government will first evaluate the lowest priced offer for technical acceptability. If acceptable, the evaluation will stop at that point and award will be made. If unacceptable, the Government will continue to review quotes in order of price until evaluating one that is technically acceptable and eligible for award. If an Offeror takes exception to any of the terms and conditions of the solicitation, the offer may not be considered for award.

4. The distance will be calculated by estimating the distance from the identified airport (Ronald Reagan Washington

National Airport) and emergency medical clinic, to the exact address where the event is proposed to take place. The distance will be estimated by utilizing the following commercial search engines; https://maps.google.com/.

https://maps.google.com/

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1,000 Each Attendee Lodging (500 rooms x 2 nights)

FFP

The contractor shall provide double rooms for attendees: 500 estimated lodging for a total of 2 nights: Check-in by 3PM on 23 February 2018 and Check-out by 11AM on 25 February 2018 (1 room per family) Estimated room total for attendees staying 2 nights is 1000. HOTEL SHALL ONLY BILL FOR ACTUAL ROOMS

USED. THE FEDERAL GOVERNMENT IS TAX EXEMPT. Personal expense items in guest rooms such as long distance phone charges, internet, movie rentals, laundry, room service, etc. will be paid for by the guest and shall not be billed under the resultant purchase order. All prices SHALL include all applicable taxes, fees, gratuities, commissions, and service charges.

FOB: Destination

PURCHASE REQUEST NUMBER: 0011115129

NET AMT

0002 150 Each Staff Lodging (30 rooms x 5 nights)

FFP

The contractor shall provide double rooms for attendees: 30 estimated lodging for a total of 5 nights: Check-in by 3PM on 21 February 2018 and Check-out by 11AM on 25 February 2018 Estimated room total for attendees staying nights is 150. (30 staff x 5 nights = 150 nights stays). HOTEL SHALL ONLY BILL FOR ACTUAL

ROOMS USED. THE FEDERAL GOVERNMENT IS TAX EXEMPT. Personal expense items in guest rooms such as long distance phone charges, internet, movie rentals, laundry, room service, etc. will be paid for by the guest and shall not be billed under the resultant purchase order. All prices MUST include all applicable taxes, fees, gratuities, commissions, and service charges.

0003 2,000 Each Full Hot Breakfast (1000 meals x 2days)

FFP

Full Hot Breakfast- 1,000 meals x 2 days = 2,000 meals: See PWS para 5.1.6.2 for additional information. Must be in a private room.

0004 1,000 Each Full Hot Lunch

FFP

Full Hot Lunch- 1,000 meals on 24 February 2018: See PWS para 5.1.6.3 for additional information. Must be in a private room.

0005 500 Each No Host Social Hors d'oeuvres

FFP

No Host Social: Hors d'oeurves- 500 People 23 February 2018: See PWS para

5.1.6.1 for additional information

0006 3 Each General Session Room (3days)

FFP

General Session Rooms: See PWS para 5.1.2.6 for additional information

0007 20 Each Breakout Rooms (10 rooms x 2days)

FFP

Breakout Rooms: See PWS para 5.1.2.6.1 for additional information

0008 4 Each Administrative Office

FFP

See PWS para 5.1.2.1 for additional information

0009 4 Each Staff Operations Room

FFP

See PWS para 5.1.2.2 for additional information

0010 6 Each Counseling Rooms (3 rooms x 2days)

FFP

Counseling Rooms: See PWS para 5.1.2.6 for additional information

0011 12 Each Youth & Teen Care Rooms 6 rooms x 2days

FFP

Teen and Youth care rooms: See PWS para 5.1.2.5 for additional information

0012 2 Each Registration Area

FFP

See PWS para 5.1.2.5 for additional information

0013 3 Each Meeting Area (Community Partners)

FFP

See PWS para 5.1.2.8 for additional information

0014 3 Each Audio/visual Equipment (3days)

FFP

See PWS para 5.1.3 for additional information

0015 1 Each Parking

FFP

Self Park fees only (NO valet parking): Attendees 2 nights per room and Staff 5 nights per room. See PWS para 5.1.4 for additional information

0016 30 Each Full Hot Lunch Staff

FFP

Full Hot Lunch- 30 meals on Friday 23 February 2018: See PWS para 5.1.6.3.1 for additional information. Must be in Staff Operations room.

0017 30 Each Box Lunches

FFP

Bagged Lunch- 30 Bagged lunches for YR Staff on Sunday 25 February 2018: See

PWS para 5.1.6.3.1 for additional information. Must be in Staff Operations room.

0018 1 Each Contractor Manpower Reporting

FFP

See PWS para 5.2 and 5.2.1 for additional information. The contractor shall report

ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Yellow Ribbon events via secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on "Department of the Army CMRA" or the icon of the DOD organization that is receiving or benefitting from the contracted services. Reporting inputs shall be for the labor executed during the period of performance during each

Government Fiscal Year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk by clicking on "Send an email" which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component's

CMR website.

PERFORMANCE WORK STATEMENT~PWS

PERFORMANCE WORK STATEMENT

Yellow Ribbon Events

February 2018

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personnel services contract to provide support services for the Yellow Ribbon

Program planned for 21-26 February. The 99th Regional Support Command (RSC) plans to conduct this event in

DC/VA/MD Area. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Prime Contractor, who, in turn is responsible to the Government.

1.1 DESCRIPTION OF SERVICES/INTRODUCTION: The contractor shall provide all personnel, equipment, supplies, facilities, tools, materials, supervision, and other items and non-personnel services necessary to perform

Yellow Ribbon Events as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the terms, conditions and standards in this contract as well as all federal, state and local regulations.

1.2 BACKGROUND: The Yellow Ribbon Program is a congressionally mandated Department of Defense (DoD) initiative designed to provide information, services, referrals, and proactive outreach programs to Army Reserve

Soldiers and their families through all phases of the deployment cycle in accordance with DoD Directive 5142.02, DoD Instruction 1342.28, and Operation Order (OPORD) 12-100. The overall objective of the program is to prepare and sustain Soldiers and their families before, during, and after mobilization. The program consists of four Event

Phases: Event 1- Pre-Deployment, Event 2- During Deployment, Event 3- 90 Day Post Deployment, and Event 4-

180 Day Post Deployment.

All attendees are placed on official travel orders and/or Invitational Travel Orders (ITOs) in accordance with the

Joint Federal Travel Regulation (JFTR), the Joint Travel Regulation (JTR) and OPORD 16-004. Family members are authorized to travel on ITOs.

1.3 OBJECTIVES: The result of this contract is to provide lodging and meeting space to accommodate Yellow

Ribbon events based on unit needs within the 99th RSC Area of Responsibility (AOR). This contract is to ensure there is a conducive learning environment/atmosphere at the event venue to support Yellow Ribbon presentations and trainings, and to provide those government personnel and their families attending the event with quality accommodations and identified support services.

1.4 SCOPE: The Government is expecting anticipating 500-700 attendees for this event. Staff will arrive one-to-two days prior to the attendees for preparation and setup. Attendees will arrive on the Friday of each event after allowed check-in time and register at the event location. Attendees will depart on the Sunday following the event. Staff will depart on the Monday following the event.

1.4.1 The contractor shall provide an on-site representative from the time of arrival through departure of Yellow

Ribbon staff in order to successfully prepare and conduct the event. The contractor shall provide one hotel containing the estimated number of guestrooms. The required meeting rooms shall also be located within the confines of the proposed hotel. A final count of actual sleeping rooms will be provided four days prior to the event.

1.4.2 The hotel shall be located within 15 miles from a major airport (Ronald Reagan Washington National Airport) and within 10 miles of an Emergency Medical Facility. Hotel shall offer the following: well-lit parking lot, 24-hour on-site security, shuttle that travels within a 5 mile radius of the hotel, fitness center, business center, at least one full-service restaurant or food court on the property, elevators for access to other than the ground floor, vending and ice machines. The fitness center shall be accessible to all attendees with no additional cost to the Government. The hotel shall provide a minimal number (Estaimated # of rooms needed ~ 5) of handicap accessible rooms available as needed.

The Contractor shall invoice for actual services/supplies provided. Actual services/supplies provided/ rendered in accordance with the terms and conditions of this contract will be accepted and paid for by the Government.

1.5 PERIOD OF PERFORMANCE: The period of performance shall be:

21-26 February 2018

1.6 GENERAL INFORMATION:

1.6.1 Quality Control: Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.212-4, Contractor Terms and Conditions –

Commercial Items). A formal Quality Control Plan is not required for this commercial service. However, the contractor shall maintain an inspection system commensurate with commercial practices to ensure the Contractor only tenders for acceptance those items or services that conform to the requirements of this contract.

1.6.2 Quality Assurance: The Government will evaluate the contractor’s performance under this contract in accordance with the Performance Requirements Summary (PRS). The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. Non-conforming services shall be re-performed at no increase in contract price. If non-conforming services are recurring, cannot be re-performed, or the services fail to achieve the PRS, the Government may reject the nonconforming service(s) and document the contractor’s performance record accordingly. The Government may also reduce the payment to the contractor IAW the PRS, or reduce payment to reflect the value of the services performed, or may perform the services and charge the

Contractor for any related cost incurred and/or may terminate this contract for cause.

1.6.3 HOURS OF OPERATION: The contractor is responsible for conducting business 24 hours daily from arrival of the Yellow Ribbon Staff until conclusion of the event on the last day. The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS at all times.

1.6.4 TYPE OF CONTRACT: The Government intends to award Firm-fixed price contract.

1.6.5 SECURITY REQUIREMENTS: As a minimum, the hotel shall have Closed-Circuit television (CCTV) monitoring that covers the main entrance and front desk areas. All exterior hotel entrances must have a self-locking mechanism. The main entrance can be excluded from self-locking due to the CCTV requirement above. Hotel shall have dedicated, on site 24/7 security personnel. The contractor shall provide room lockout keys for logistics storage area, Yellow Ribbon staff operations room, breakout rooms, childcare rooms, and counseling rooms to secure pilfer-able items.

1.6.6 KEY PERSONNEL: The following Government personnel are considered key personnel: 99th RSC

Commanding General, 99th RSC Command Sergeant Major, 99th RSC Chief of Staff, 99th RSC Directorate Human

Resources Director, 99th RSC Programs and Services Division Manager, Yellow Ribbon Program Manager (PM), and Yellow Ribbon Staff. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.6.7 SUPERVISION OF CONTRACTOR EMPLOYEES: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor and subcontractor employees’ performance.

PART 2

DEFINITIONS & ACRONYMS

2.1. DEFINITIONS:

2.1.1 CONTRACT ADMINISTRATOR. The official Government representative delegated authority by the

Contracting Officer to administer a contract. This individual is normally a member of the appropriate

Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2 CONTRACTOR. A supplier or Contractor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the

Performance Work Statement.

2.1.6 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7 GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY (GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.8 KEY PERSONNEL. Contractor personnel that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

2.1.9 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.10 QUALITY ASSURANCE. The government procedures to verify that services being performed by the

Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.12 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privy of contract with the subcontractor.

2.1.13 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.2 ACRONYMS:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AOR Area of Responsibility

AR Army Regulation

BASOPS Base Operations

CAP Corrective Action Plan

CDR Contract Discrepancy Report

CFR Code of Federal Regulations

CMR Contract Manpower Reporting

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FEMA Federal Emergency Management Agency

FAR Federal Acquisition Regulation

FSC Federal Service Code

FY Fiscal Year

GFP Government Furnished Property

HIPAA Health Insurance Portability and Accountability Act of 1996

IAW In accordance with

KO Contracting Officer

MFLC Military Family Life Consultant

NLT No later than

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

OFT Operations, Functional, Training

ODC Other Direct Costs

PDHRA Post Deployment Health Reassessment

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QC Quality Control

QCP Quality Control Plan

RSC Regional Support Command

TE Technical Exhibit

UIC Unit Identification Code

PART 3

GOVERNMENT FURNISHED PROPERTY (GFP), EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: The Government will not provide any services, facilities, or utilities, equipment or material to the contractor to assist the contractor with the requirements of this

PWS.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4.1 GENERAL: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1 BASIC SERVICES: The contractor shall provide services to support the Yellow Ribbon Event that include lodging, meeting space to include childcare rooms, meals, audio/visual, additional support items within the same hotel.

The Government shall provide a preliminary room count 14 days prior to the arrival of the advance party and a final room count five days prior. The Government shall only pay for rooms used.

5.1.1 Lodging: The Contractor shall provide hotel rooming for Yellow Ribbon staff and attendees. The lodging rooms shall be within the same hotel as the meeting rooms. Sleeping rooms shall be provided at or below the prevailing per diem rate in accordance with the per diem thresholds found at:

http://www.gsa.gov/portal/content/104877. The selected hotel must comply with Federal Emergency Management

Agency requirements. All sleeping rooms shall include high-speed internet, a spacious work area, a sitting area, coffee-maker, in-room safe and television. Adjoining/connecting rooms shall be available for larger families. If adjoining/connecting rooms are not available, side by side rooms shall be utilized to accommodate larger families.

Non-smoking rooms shall be provided.

5.1.1.1 The contractor shall provide rooms for the estimated number of attendees, in accordance with the totals provided. Attendees will need lodging for two nights. Assumption is 1 room per family unless extenuating circumstances exist.

5.1.1.2 The contractor shall provide rooms for Yellow Ribbon Staff members one to two nights prior to the attendee arrival through one night after the attendee’s departure. Yellow Ribbon Staff members will require lodging for no more than five nights.

5.1.1.3 Security: As a minimum, the hotel shall have Closed-Circuit television (CCTV) monitoring that covers the main entrance and front desk areas. All exterior hotel entrances must have a self-locking mechanism. The main entrance can be excluded from self-locking due to the CCTV requirement above. Hotel shall have dedicated, on site

24/7 security personnel. The contractor shall provide room lockout keys for logistics storage area, Yellow Ribbon staff operations room, board room, breakout rooms, childcare rooms, and counseling rooms to secure pilfer-able items.

5.1.1.4 General: The contractor shall allow NO onsite hotel renovations or other activities that will interfere with this event. All conference spaces and meeting rooms designated for Yellow Ribbon Program Event must remain the same throughout the duration of the event.

5.1.2 Meeting Rooms: The Contractor shall provide the following rooms/area(s) to accommodate a successful

Yellow Ribbon Event. All meeting rooms shall be in the same hotel as lodging. All meeting rooms shall be on consecutive floors but no more than three floors apart. All meeting rooms shall have enough wireless internet connectivity to accommodate total number of staff.

5.1.2.1 Yellow Ribbon Staff Operations Room: The Contractor shall provide one secure room to be used as the

Yellow Ribbon staff operations office. The room must be able to accommodate 20 personnel with supplies, and be able to lock. The room shall consist of 10 six-foot tables with 4 chairs per table around the outside of the room, one hotel phone with capabilities to call any in-house and outside numbers, pens and note pads, 2 large trash-cans, 2 large recycle bins and self-serve coffee, tea and water station with cups to be refreshed as needed. This room shall be available upon arrival through departure of the Yellow Ribbon Staff. Contractor shall provide 5 keys to secure sensitive items stored in this room. This room shall have wireless Internet access for approximately 20 connections.

No access to Ops room by hotel employees shall be allowed, unless YR staff is present, due to the documents and materials with personally identifiable information (PII) stored in this room.

5.1.2.2 Staff Board Room: The Contractor shall provide one boardroom to accommodate 10 personnel with boardroom table and shall ideally be adjacent to the OPS room. This room must be available upon arrival of Yellow

Ribbon Staff through Sunday 3:00 pm. The room shall have complimentary wireless Internet access for approximately 10 connections.

5.1.2.3 The contractor shall provide one Staff meeting room capable of 40 personnel set in classroom style. This room shall be in close proximity to the breakout rooms. The room shall consist of the following items per day: One podium, one six-foot table skirted, one in house phone with capability to call any in-house number. The contractor http://www.gsa.gov/portal/content/104877 shall provide pens with writing pads for approximately 40 personnel, 1-2 trashcans, and one water station to be refreshed as needed. This room shall be available Thursday 7:30 am to Sunday 12:00 pm.

5.1.2.4 Logistics Storage Area: The Contractor shall provide one (1) securable room to be used for logistics/resources storage beginning upon staff arrival through Monday following the event. This room shall be in close proximity to the Staff Operations Room. This room will require double doors with no middle bar to move equipment in and out.

5.1.2.5 Registration Area: The Contractor shall provide a registration area to welcome, sign-in and provide event packets for attendees. This area needs to be spacious enough to accommodate the required tables identified below.

The tables shall be properly dressed with tablecloths and skirted. Wireless high-speed internet accessibility for 15 users shall be provided for the Registration Area. Rope stanchions shall also be available.

Friday:

14 each six-foot long rectangular tables with two chairs per table

9:00 am- 12:00 pm for Registration Area Setup.

1:00 pm- 7:00 pm Registration table open to attendees

Saturday:

Designated Registration desk; six-foot long rectangular tables with two chairs per table

6:00 am- 5:00 pm Late Registration; Help Desk

Sunday:

Designated Registration desk; 3 six-foot long rectangular tables with two chairs per table

7:00 am- 12:00 pm Yellow Ribbon Help Desk

5.1.2.6 General Session: The Contractor shall provide one General Session Room capable of seating up 500, set up in round tables of eight or 10. Tables shall be properly dressed with tablecloths and skirted throughout the duration of the event. The General Session Room and Breakout Rooms shall be separate spaces. General Session Room shall be available from Friday 3:00 pm to Sunday 12:30 pm. This room shall be used for the Yellow Ribbon Welcome Ice

Breaker on Friday from 6:00 pm to 8:00 pm.

The room shall be available for the entire event days, and capable of holding the maximum number of attendees, set up in round tables properly dressed with tablecloths and skirted. This room shall be used for dining purposes as well.

This room shall have a stage with stairs, one six-foot table with three chairs, one podium with A/V connection, one wireless microphone, and one lavaliere microphone. This room shall have two projectors, two conference sized projector screens, 10’x 10’ or larger, wireless high-speed Internet, and power strips. If the room has multiple points of entry, the hotel shall provide rope stanchions to cover doors in order to control access points.

5.1.2.6 Breakout Rooms: The contractor shall provide a maximum of eight breakout rooms. Number of rooms are subject to change since they are determined by the number of attendees. Breakout rooms shall be independent of the General Session Room. These rooms shall be capable of seating at least 80 individuals, setup with either round tables seating eight to ten personnel, or theatre style. All round tables are to be properly dressed with tablecloths and skirted. A final count of actual number of rooms shall be provided five days prior the event. All breakout rooms shall have one small table in the center for A/V and laptop connection, one small table with two chairs in the back of the room for Yellow Ribbon staff, pens with writing pads for approximately 100 personnel and 1-2 trashcans. In addition, each breakout room shall have coffee, tea, water stations with cups to be refreshed as needed, and one house phone with capability to call any in-house number. Breakout rooms shall be located no more than one floor or a 1-2 minute walk from the General Session Room. The Breakout Rooms shall be available from Friday 7:00 pm to

Sunday 1:00 pm.

5.1.2.7 Counseling Rooms: The contractor shall provide four parlor style rooms for individual counseling. The counseling rooms can be in the general vicinity of the breakout rooms, but must be private and have limited access.

These rooms need only one round or rectangle table properly dressed with a tablecloth, skirt and four to five chairs.

Each counseling room shall have water with cups, a box of tissues and a wastebasket.

5.1.2.8 Community Partner Area: The contractor shall provide ballroom or foyer space in the same hallway or general vicinity to meeting room areas for up to 50 exhibitors/vendors. The contractor shall provide 50 six-foot rectangular tables properly dressed and skirted with two chairs per table available for setup on Friday at 7:00 pm and shall remain in place for the duration of the event.

5.1.2.5 Child and Youth Care Rooms: The contractor shall provide 6-8 rooms to be used for childcare and youth services. Space must allow for separation of infants/ pre-toddlers, toddlers, pre-school, school age, and teens.

Age -Groups

Infants/Pre-Toddler

(0-18 months)

Toddlers

(19-35 months)

Pre-school

(3-5 years old)

School Age

(6-12 years old)

Teens

(13-17 years old)

Square feet

Required

Per Child

35 square feet per child 25 square feet per child

25 square feet per child

35 square feet per youth

Minimum Room Size

500 square feet

Minimum Room

Size 600 square feet

Minimum Room

Size 800 square feet

Minimum Room

Size 1,050 square feet

Minimum Room Size

1,250 square feet

Room

Requirements

1 Refrigerator, 1

Covered Trashcan, 1

Rectangle Table to be used as diaper changing station, 4 Standard chairs, Warming station, Cribs for total # of infants.

1 Refrigerator, 1

Covered Trashcan, 1 Rectangle Table to be used as diaper changing station, 4

Standard chairs

4 Round Tables with

8 chairs each, 1 water station, 1

Refrigerator, 1 42”

Television with

DVD player, 1

Rectangle table to be used as prep table.

4 Round Tables with

8 chairs each, 1 water stations, 1

Refrigerator, 1 42”

Television with

DVD player, 1

Rectangle table to be used as prep table.

‘U’ shaped seating using rectangle tables, 1 water station with cups, 1

Refrigerator, 1 42”

Television with DVD player, 1 Rectangle table to be used as prep table

All child and youth care rooms shall be on the same floor, either next to or across from one another and within close proximity to male and female bathrooms. Bathrooms shall have 2 step stools in each. All child and youth rooms shall be no more than one floor from the General Session and breakout rooms. A final count of children shall be provided five days prior to the event, inclusive of the number of required cribs.

The contractor shall provide one six-foot rectangular table and two chairs, outside of the Child and Youth Care room area. Table shall be properly dressed with a tablecloth.

Saturday: 7:00 am to 5:00 pm

Sunday: 7:00 am to 12:00 pm

The contractor shall provide three television sets (42” or larger) with DVD player. One television each shall be provided in the rooms designated as Pre-school, School Age, and Teens.

Saturday: 6:30 am to 5:00 pm

Sunday: 6:30 am to 11:30 am

The contractor shall ensure that all child and youth care rooms meet the following:

Fire code

Minimum of two exits

Posted Fire and Emergency Evacuation Plan

Identified and posted designated evacuations location(s)

Americans with Disabilities Act (ADA) Requirements

Free from health and safety hazards, such as:

o No cords (e.g., electrical, window blinds) shall be hanging within a child’s reach o Furniture in room shall be secure or removed.

Furniture and fixtures shall be in good repair o Windows or doors to balconies shall be securely shut and locked o Electrical plugs on the floor shall be covered o Room fixtures and carpets shall be clean and sanitized o Free from lead paint and asbestos

Snack prep area o Water station with cups o Refrigerator and Microwave (Infants/Pre-Toddler and Toddlers rooms ONLY)

Hands-free, covered trashcan available

Carpeted floors

Infants/Pre-Toddler and Toddlers Rooms shall have portable cribs in a designated area that can be supervised at all-times within sight/sound. See http://www.cpsc.gov/info/cribs/indes/html for the standards

Infants/Pre-Toddler and Toddlers Rooms shall have a diaper changing area with trashcan with lid for soiled diapers in a sanitary manner

Diaper changing station shall be set up at least six feet away from where children will eat snacks or food prep area

Toddlers and Pre-school Rooms shall have space designated for napping that can be supervised at all times within sight/sound

All bathrooms to be used by children shall have two each step-stools to assist children with hand washing

Rooms shall have telephone available for use to make internal and external calls

NOTE: Childcare services shall be accomplished through a separate contract between the Government and the childcare provider. The childcare provider shall make use of the hotel facility.

5.1.3 A/V Support: The contractor shall provide a dedicated A/V person on-site readily available to assist during all

Event days as follows:

Friday: 3:30 pm to 9:00 pm

Saturday: 6:00 am to 3:30 pm

Sunday: 7:00 am to 12:00 am

5.1.3.1 A/V Equipment: The contractor shall provide dedicated equipment to support General Session. The contractor shall provide two large meeting room projectors, two large conference size projector screens, 1 wireless lavaliere microphone, 1 wireless handheld microphone, 1 wireless internet connection, upstage lighting, and audio support. Additional wireless handheld microphones should be available upon request. All other A/V equipment will be provided by the government.

5.1.4 Parking: The contractor shall provide parking for 350 vehicles including space for 2 buses, and a box truck.

This parking is for Attendees staying at the hotel, local attendees not staying at the hotel, YR Event staff, and

Community partners attending this event. This should allow participants to depart the hotel and return unlimited base during the event. These spaces will allow the Government to depart the hotel and return on an unlimited basis beginning upon arrival of event staff through Monday of each event.

5.1.5 Dining Room. The contractor shall provide one separate room large enough to seat up to 1000 attendees and staff members for Saturday breakfast, lunch, and Sunday breakfast and lunch, to seat in rounds. All meals shall be served in 3 buffet lines, with double-sided access, for a total of 6 access lines.

5.1.6 Food and Beverage: The contractor shall provide meals throughout the event. Special dietary restrictions will be identified and accommodated on an as needed basis. Food and beverage charges are based upon a total of servings per meal. Self-serve beverage stations are preferred at each meal. Local government per diem meal rate for http://www.cpsc.gov/info/cribs/indes/html food shall apply http://www.gsa.gov/portal/category/100120. The General Session Room shall be used for meals.

The estimated number of adult and children (ages 6 and under) meals will be provided 5 days prior to the event. A final count will be confirmed NLT four days prior to the event. The contractor shall identify the notification period for meal cancellation. The cancellation period should be consistent with commercial practice.

5.1.6.1 Hors D’oeuvres. The contractor shall provide hors d’oeuvres in the form of hot/cold finger foods, fruit, desserts, and beverages for event attendees beginning at 7:00 pm to 9:00 pm on Friday for the Welcome and No

Host Social for 300 attendees.

5.1.6.2 Breakfast. Hot food buffet shall be available from 6:00 am to 8:30 am on Saturday and Sunday mornings of the event. Buffet shall include such items as scrambled and boiled eggs, two meat options (Pork bacon or sausage, and turkey sausage or bacon), vegetarian option, potatoes or grits, oatmeal, pastries, bread, (toast or biscuits), yogurt, fresh fruits and an assortment of cereal. Drinks shall consist of items such as hot coffee, hot tea, hot chocolate, various fruit juices, milk (whole and skim) and water. Self-serve beverage stations are preferred.

5.1.6.3 Lunch. Hot food buffet shall be available from 11:00 am to 1:00 pm on Saturday. Buffet(s) shall include such items as garden salad with assorted toppings and dressings, meat selections, vegetables, starch selection, and vegetarian selection. Provide child-friendly food choices such as macaroni and cheese, chicken nuggets, and Sloppy

Joe sandwiches. Drinks shall consist of items such as water, coffee, milk, tea and soft drinks. Self-serve beverage stations are preferred.

5.1.6.3.1 Hot Lunch for up to 30 Yellow Ribbon Staff shall be available from 11:00 am on Friday, 23 February

2018. This shall include items such as garden salad with assorted toppings and dressings, meat selections, vegetables, starch selection, and vegetarian selection, condiments, fruit, dessert. To-go containers shall be available for both days. Drinks shall consist of items such as canned soft drinks, bottled iced tea, and bottled water.

Bagged Lunch for up to 30 Yellow Ribbon Staff shall be available from 12:00 pm on Sunday, 25 February 2018.

This shall include items such as sandwiches (Turkey, Tuna, Ham, Chicken), with potato chips, condiments, fruit, dessert. Drinks shall consist of items such as canned soft drinks, bottled iced tea, and bottled water.

5.1.6.5 A Banquet Event Order shall be submitted to the COR 4 calendar days prior the event. Contractor shall provide a list of common food allergy ingredients being served.

5.2 CONTRACTOR MANPOWER REPORTING (CMR): The contractor shall report ALL contractor labor hours

(including subcontractor labor hours) required for performance of services provided under this contract for Yellow

Ribbon events via secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on "Department of the Army CMRA" or the icon of the DOD organization that is receiving or benefitting from the contracted services.

5.2.1 Reporting inputs shall be for the labor executed during the period of performance during each Government

Fiscal Year (FY), which runs October 1 through September 30. While inputs may be reported any time during the

FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk by clicking on "Send an email" which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component's CMR website.

ANNEX A:

Yellow Ribbon February Requirement

ESTIMATED FY 18 REQUIREMENTS

Month Required

21-26 February 2018 (DC/MD/VA Area) Capacity: 1000 http://www.gsa.gov/portal/category/100120 http://www.ecmra.mil/

Attendee Lodging (23-25) 500

Staff Lodging (21-26) 30

Full Breakfast Buffet ~ Sat & Sun 2000

Full Lunch Buffet ~ Sat 1000

Bagged Lunch ~ Sun 30

Full Hot Lunch ~ Fri 30

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 Destination Government Destination Government

0004 Destination Government Destination Government

0005 Destination Government Destination Government

0006 Destination Government Destination Government

0007 Destination Government Destination Government

0008 Destination Government Destination Government

0009 Destination Government Destination Government

0010 Destination Government Destination Government

0011 Destination Government Destination Government

0012 Destination Government Destination Government

0013 Destination Government Destination Government

0014 Destination Government Destination Government

0015 Destination Government Destination Government

0016 Destination Government Destination Government

0017 Destination Government Destination Government

0018 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

0001 POP 23-FEB-2018 TO

25-FEB-2018

N/A W8NG 0099 AR REGIONAL SPT CMD

W8NG 0099 AR REGIONAL SPT CMD

5231 SOUTH SCOTT PLAZA

FORT DIX NJ 08640-5730

609-562-7663

W81Y6F

0002 POP 21-FEB-2018 TO

26-FEB-2018