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Control No:

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity: Army Contracting Command - New Jersey.

2. Description of Action: This requirement is to provide emergency dispatch service to the Department of the Army Police Department at WIDC04 Defense Reserve Forces Training Area (DRFTA) Mass located at 47 Quebec Street, Fort Devens MA 01434 The estimated value is $________________ for base year under GSA Schedule 70 132 52, GSA Order No GS-35F-0436U The proposed source for this requirement is Nashoba Valley Regional Dispatch Center, Barnum Road, Devens, Ma. 01434.

Nature: New Requirement X Follow-on Requirement

Order #_______ against a single award IDC Contract Modification # _______ to existing PO/TO/DO/Call Order #________________

Pricing/Contract Type: X Fixed Price Time & Materials/Labor Hours Cost Reimbursable Hybrid

Funds: Operations & Maintenance, Army (OMA) X Other Funds: OMAR

FY: 2016

Name of Proposed Contractor(s) and Address:

Nashoba Valley Regional Dispatch Center Barnum Road, Devens, Ma. 01434.

Brand Name Buy: Yes X No

3. Description of Services or Supplies: The Nashoba Valley Regional Dispatch Center will provide the following services to the Fort Devens Police Department, all emergency 911 services, to include monitoring all incoming 911 phone calls from the installation, dispatch patrol cars to the recorded address of these calls and dispatch ambulance and fire service to these calls if needed Dispatch service will also inform police department by radio of all active fire and bugler alarms that are received from the addresses located on the installation property. The dispatch service will also provide any information needed on vehicle registrations whether the vehicle has an active or inactive registration with the state of origin as well as verification individual driver’s license status.

Base Period: 30 Sep 16 to 29 Sep 17 Value: $ Option Period 1:30 Sep 17 to 29 Sep 18 Value: $ Option Period 2 30 Sep 18 to 29 Sep 19 Value: $ Total: $

4. Authority:

X FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

Or

FAR 8.405-6(a)(1)(i)(B) and 8.405-6(b)(1)Brand Name FAR 8.405-6(a)(1)(i)(A) Urgency FAR 8.405-6(a)(1)(i)(B) Only One Source is Capable FAR 8.405-6(a)(1)(i)(C) Logical Follow-on

Or

FAR 16.505(b)(2)(i)(B) Only One Awardee is Capable FAR 16.505(a)(4) Brand Name FAR 16.505(b)(2)(i)(A) Urgency FAR 16.505(b)(2)(i)(C) Logical Follow-on FAR 16.505(b)(2)(i)(D) Minimum Guarantee

5. Reasons for Authority Cited:

a. This service is a unique service. Emergency dispatch service can only be provided by a local dispatch center that has a switch board that is tied into the local telephone service to the area The Nashoba Valley Regional Dispatch Center is only agency that is presently linked to the local switch board for phone. To change this would require a separate contract to move the switch, at a substantially higher cost than this contract.

c. At present Fort Devens has over 300 employees, contractors, and Army and Marine Corp personnel accessing the installation on a daily basis and there can be upward of over 3500 troops on the ground at any given weekend. This service will give these individuals a means to get medical, fire and police assistance in an emergency. Delays in or failure to award a delivery order by 30 September will drastically impact the emergency response on Fort Devens.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 do not apply due to the $ threshold, X apply and will be followed, or do not apply due to an exception at 5.202 ______________________.

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A) Action is NOT a brand name restriction and is under $150K, no posting required Action is a brand name restriction, under $25K, no posting required Action is a brand name restriction, over $25K. It will be redacted and posted with the solicitation.

Action is a brand name restriction over $25K but will not be posted due to exception:

FAR 8.405-6(b)(3)(iii)(B)

7. Market Research: Market Research was done on GSA Advantage, using SIN* 70 132 52. The search produced 0 vendors that provide similar items being requested, 0 that are small businesses. A query of GSA Advantage! Research yielded zero contractors that hold a GSA Contract for this type of service. There are no other contractors that provides this service. This is out of our control.

8. Other Facts: This service has been provided for the past three years (W15QKN-14-P-1070) by the only source available.

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name: Rosario P. Contarino Date: 15 June 2016 Title: Director, DPTMS Signature: __//signed//___________________________________________________

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Typed Name: Jeffrey L. Zeichner Date: 17 June 2016 Title: Contracting Officer Signature: ___//-s-//________________________________________ Version – August 2015 image5.png image2.png image6.png image7.png image3.png image8.png image9.png image1.png image10.png image11.png