10873609_PWS_Final.pdf

PERFORMANCE WORK STATEMENT

Lodging for the 373rd MI BN, ANNUAL TRAINNING (AT)

Tumwater, Washington

PR# 10873609

(This Performance Work Statement is subject to change)

1.0 OBJECTIVE

1.1. This Performance Work Statement (PWS) defines the efforts required for lodging support services to satisfy the overall operational objectives of the 373rd MI BN, Annual Training.

2.0 BACKGROUND

The 373rd MI BN is conducting Annual Training from 11 June to 24 June 2016 at Joint Base Lewis-McChord, Fort Lewis, Washington. The 648th MI BN will need (11) double rooms for lodging during AT from 11 June thru 24 of June 2016.

3.0 OBJECTIVEs

3.1. Requirement: The contractor shall provide all personnel, facility, equipment, supervision, and other items necessary to perform the requested tasks as described in this Performance Work Statement (PWS).

3.2. Period of Performance: 11 June to 24 June 2016.

3.3. Place of Performance: The hotel shall be a within 10 miles radius of the Joint Base Lewis-McChord, Fort Lewis, Washington.

3.4. Room roster: A detailed roster will be provided to the contractor by the Government Point of Contact.

3.5. ADVANCE NOTIFICATION PERIOD: The Government reserves the right to cancel any or all portions of a reservation one week prior to the start date. The cancellation notice will be issued by the Contracting Officer (KO).

4.0 SCOPE OF WORK

4.1. Lodging for Personnel

The contractor shall provide the following capable rooms:

(11 Double Occupancy Rooms X 13 nights):

Check-in: 11 June 2016 Check-out: 24 June 2016

The hotel shall provide accommodations for 11 nonsmoking double rooms 13 nights.

All rooms are to be located at the same facility under the same roof. May not use 2 separate hotels or 2 separate buildings to house soldiers.

Double occupancy room shall contain but not limited to adequate net living and sleeping areas. No more than two people shall be assigned to a double occupancy room and no more than one person shall be assigned to a single room. ROLL away beds cannot be considered as double occupancy rooms.

Each double room should be shared with the same sex gender.

Rooms shall be constructed and finished to provide good light and sound attenuation.

Sufficient electrical outlets shall be available and in good working condition.

All entrance doors to rooms shall have interior security locks, either deadbolt or double locking locks. Each room occupant shall be provided with a room key. Each door shall have an interior opening as the main door entrance.

The sleeping rooms shall be secured enough for Government’s information, supplies, equipment and other properties. Each parking lot shall be equipped with enough amount of lighting for safety of the soldiers belongings.

Bathrooms must be in a sanitary condition. Bathrooms must contain a shower and/or tub combination with a wash basin, a properly functioning toilet, and a mirror. Additionally, bathrooms must have adequate lighting and grounded electrical outlets for use of electrical razors, hair dryers etc. The shower or shower/tub combination shall have shower doors or curtains.

Rooms shall have adequate heating and cooling capabilities.

Each room must contain at a minimum; a refrigerator, a microwave, a television with cable access, Iron and iron board, and alarm clock.

Vendor shall have the following on-site facilities: Health and Fitness Center and Business Services Center with Internet access at no additional charge. Vendor’s location must be a low crime area, free of drugs and prostitution.

All rooms will be non-smoking, and free of bed bugs, lice, rodents or anything that will make the living conditions unsafe and/or unhealthy.

After each room has been checked out, a hotel representative must go a check to make sure no Soldier has left any item behind within 15 minutes of checkout time due to the Soldier is being transported to the airport. If so, they must give the unit’s Lodging Coordinator a call with the names of who stayed in the room, and what was left behind.

Daily custodial services shall include, but is not limited to, room cleaning, bed making, linen change (as required), adequate quantities of soap, bath towels, hand towels, sanitized drinking glasses, facial tissues, and a cloth bath mat.

The hotel shall be a within 10 miles radius of the Joint Base Lewis-McChord, Fort Lewis, Washington.

Billing/Payment: All rooms shall be paid for through the contracting office, unless noted otherwise. Personal expenses in guest rooms, such as movies, laundry, and room service, and parking will be paid for by the guest.

4.2. Others:

The Government requires Internet services at no additional charge. Preferably, the hotel is required to have on-site amenities including fitness center, washers and dryers, business center and breakfast bar.

All sleeping rooms must be at or below the Government’s per diem rate. The Federal Government is tax exempt.

The facility furnished shall be solely on the basis of double occupancy. Double occupancy means two individuals assigned to a room with two beds, the contractor shall charge the government the single occupancy room rate.

5.0 MISCELLANEOUS

5.1. Personal Expenses:

Personal expenses in guest rooms such as long distance phone charges, movie rentals, laundry, room service, food or other incidentals shall not be billed under the resultant contract. Any such charges will require the occupant(s) to provide their personal credit cards to secure payment for obligations.

5.2. Safety/Security:

The Contractor’s facility shall comply with all applicable fire and safety codes and regulations.

The Contractor shall have a security plan to ensure the U.S. Army soldiers are in a safe and crime free environment.

The meeting and sleeping rooms shall have adequate security for Government’s information, supplies, equipment and other properties.

The hotel presented to the Government must be Federal Emergency Management Agency (FEMA) approved.

5.3. Invoicing:

Quantities in this requirement are estimates. Award winner shall invoice for actual services/supplies provided only.

Actual services/supplies provided/rendered in accordance with the terms and conditions of the established contract will be accepted and paid for by the Government. Invoices shall be submitted via the Wide Area Work Flow (WAWF) system for processing.

5.4. Hard Copy Invoicing:

The Contractor shall also provide a hard copy invoice to support WAWF invoicing.

6.0 DEFINITIONS

6.1. CONTRACTOR: The term as used in this requirement refers to the primary (prime) contractor or vendor.

6.2. CONTRACTING OFFICER: The government official who has authority to enter into contract, administer or terminate contracts. He/she can make related determinations and findings on behalf of the government. The Contracting Officer is the ONLY individual who can legally bind the government.