W15QKN_16_T_1201.docx

W15QKN-16-T-1201

Section SF 30 - BLOCK 14 CONTINUATION PAGE

SUPPLEMENTAL INFORMATION

INSTRUCTIONS TO OFFERORS

1. The purpose of this solicitation is to procure Childcare Services in support of a Yellow Ribbon (YR) Event hosted by the 99th RSC. Services shall be performed at the YR location within the Arlington, VA area. Childcare services will be performed within the hotel for the Yellow Ribbon Event.

2. The Government intends to award a single, firm-fixed-price contract. The period of performance for this effort shall be on 20-21 August 2016.

3. In order to be considered responsive/acceptable, offerors shall submit the following information with their quote. All quotes are due no later than 09:00AM EST on 22 July 2016.

It is the offeror’s responsibility to ensure that all quotes are submitted on time, No hard copies will be mailed. Quotes shall be e-mailed to Theresa Eckstein at Theresa.m.eckstein.civ@mail.mil.

NOTICE – If you are a third party offeror, only ONE QUOTE will be acceptable. Please send your best quote addressing the provisions and specifications of this solicitation.

1. Complete all information in the above table to show your business information.

All representations and certifications to include provision of Dun & Bradstreet number are to be returned with the quote. Dun and Bradstreet information can be found by calling (800)-333-0505. A contractor that is receiving an award resulting from this request for quotation must be registered in the System for Award Management (SAM). To register, log onto: https://www.sam.gov/portal/public/SAM/.

CONTRACTORS MUST BE REGISTERED AND ACTIVE IN SAM PRIOR TO CONTRACT AWARD.

b. Price: pricing for each Contract Line Item Number starting on Page 18. Pricing must be submitted in the proper format. The proper format consists of QUANTITY * UNIT PRICE = NET AMT. In the event there is a difference between a unit price and the extended total, the unit price will be held to the intended price. If the offeror shows only the total price but fails to enter a unit price, the total divided by the estimated quantity will be held to be the intended price.

Quantities in this requirement are estimates. Award winner shall invoice for actual services/supplies provided only. Actual services/supplies provided/rendered in accordance with the terms and conditions of the established contract will be accepted and paid for by the Government. The Federal Government is TAX EXEMPT.

Contractors shall quote on all CLINS. CLIN pricing should be all inclusive of labor, labor burden, other direct cost (material, equipment, fees, licenses, etc), G&A and profit

c. Proof of license, certification and National Accreditation Certificate. The childcare provider’s signed credentials shall be attached to or included with the solicitation submission. State childcare license(s) with current annual inspection report and National Accreditation Certificate with current annual report shall be submitted with quote and shall have caregiver’s registered name as it appears in the Systems for Award Management. A partners license will NOT be accepted. Failure to provide a copy of your license information in the state in which you are registered in SAM with your quote will deem your quote non-responsive/unacceptable.

d. Valid Certificate of Insurance with appropriate minimum amounts of insurance. Failure to provide proof of insurance with your quote will deem your quote non-responsive/unacceptable.

e. The contractor must provide the following information for the contractor Point of Contact (POC) that will be physically present at the facility from commencement to conclusion of the event. The name of the POC and telephone number must be submitted with the quote.

POC:

Telephone No:

Email Address:

4. See Federal Acquisition Regulation (FAR) Clause 52.101-2, "Lowest Price Technically Acceptable Source Selection Process."

5. Basis for Award: See FAR Clause 52.101-2, Lowest Price Technically Acceptable Source Selection Process.

(a) The lowest price technically acceptable source selection process is appropriate when best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price.

(b) When using the lowest price technically acceptable process, the following apply:

(1) The evaluation factors and significant subfactors that establish the requirements of acceptability shall be set forth in the solicitation. Solicitations shall specify that award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. If the contracting officer documents the file pursuant to 15.304(c)(3)(iii), past performance need not be an evaluation factor in lowest price technically acceptable source selections. If the contracting officer elects to consider past performance as an evaluation factor, it shall be evaluated in accordance with 15.305. However, the comparative assessment in 15.305(a)(2)(i) does not apply. If the contracting officer determines that a small business’ past performance is not acceptable, the matter shall be referred to the Small Business Administration for a Certificate of Competency determination, in accordance with the procedures contained in Subpart 19.6 and 15 U.S.C. 637(b)(7)).

(2) Tradeoffs are not permitted.

(3) Proposals are evaluated for acceptability but not ranked using the non-cost/price factors.

(4) Exchanges may occur (see FAR 15.306).

6. Questions regarding this solicitation shall be submitted in writing via email, no later than 11:30AM EST on 19 July 2016. Questions shall be e-mailed to Theresa Eckstein at Theresa.m.eckstein.civ@mail.mil.

7. All services shall be performed at the Yellow Ribbon event location within 30 miles of Arlington, VA and in accordance with the Performance Work Statement.

8. All offers shall remain valid through 19 August 2016.

Section SF 1449 - CONTINUATION SHEET

Childcare Services

FFP

Childcare, Youth and Teen Care Services: The contractor shall provide child care services for an estimated 50 CHILDREN (for two days) during the Yellow Ribbon Event, on 20-21 August 2016. The Breakout of expected ages for the children registered for this event are located in PWS of this RFQ. The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items necessary to provide the required services in accordance with the Performance Work Statement (PWS). The contractor shall bring an adequate number of qualified staff to handle the children's needs. The contractor shall provide:

The contractor shall provide appropriate baby care needs for infants. The contractor shall provide games, toys and supplies and ensure that they are age appropriate and used properly. All tables, video equipment, movies, toys, books and snacks will be provided by the contractor. The contractor shall ensure that there are sufficient numbers of snacks for all children.

Schedule: 0700 - 1630: 20 August & 0700 - 1300: 21 August (Time and Schedule are subject to change) Line Item pricing shall include labor, labor burden, other direct costs (material, equipment, fees, licenses, etc.), G&A, and profit.

Please note, the Federal Government is tax exempt. Line Item pricing shall include all other applicable taxes, fees, gratuities, commissions, services charges, etc. The contractor shall provide lodging, meals, and any required transportation for their staff during this event.

FOB: Destination

PURCHASE REQUEST NUMBER: 0010764930

NET AMT

Youth & Teen Care

Childcare, Youth and Teen Care Services: The contractor shall provide child care services for an estimated 50 CHILDREN (for two days) during the Yellow Ribbon Event, on 20- 21 August 2016. The Breakout of expected ages for the children registered for this event are located in PWS of this RFQ. The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items necessary to provide the required services in accordance with the Performance Work Statement (PWS). The contractor shall bring an adequate number of qualified staff to handle the children's needs. The contractor shall provide:

The contractor shall provide appropriate baby care needs for infants.

The contractor shall provide games, toys and supplies and ensure that they are age appropriate and used properly. All tables, video equipment, movies, toys, books and snacks will be provided by the contractor. The contractor shall ensure that there are sufficient numbers of snacks for all children.

Schedule: 0700 - 1630: 20 August & 0700 - 1300: 21 August (Time and Schedule are subject to change) Line Item pricing shall include labor, labor burden, other direct costs (material, equipment, fees, licenses, etc.), G&A, and profit.

Please note, the Federal Government is tax exempt. Line Item pricing shall include all other applicable taxes, fees, gratuities, commissions, services charges, etc. The contractor shall provide lodging, meals, and any required transportation for their staff during this event.

NET AMT

Contract Manpower Reporting

The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the 99th Regional Support Command (RSC) via a secure data collection site. The contractor is required to completely fill in all required data fields using the following address: http://www.ecmra.mil/, and then click on #Department of the Army CMRA# or the icon of the DoD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance during each Governmental fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2016. Contractors may direct questions to the help desk by clicking on #Send an email# which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Components CMR website#.

FOB: Destination

NET AMT

PREFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

Yellow Ribbon Event in Arlington, VA

19-21 AUGUST 2016

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personnel services contract to provide Child Care Services for a Yellow Ribbon Event on 19-21 August 2016, planned for the Arlington, VA area in support of the 99th Regional Support Command (RSC). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Prime Contractor who, in turn is responsible to the Government.

1.1 DESCRIPTION OF SERVICES/INTRODUCTION: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Child Care Services in support of the Yellow Ribbon as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the terms, conditions and standards in this contract as well as all federal, state and local regulations.

1.2 BACKGROUND: The 99th RSC is located at Joint Base McGuire-Dix-Lakehurst, NJ. The Yellow Ribbon event is a requirement of Department of Defense Instruction 1342.28, which establishes the Yellow Ribbon Reintegration Program. The Yellow Ribbon Program consists of four events: 1st event occurs prior to deployment, 2nd occurs during deployment, 3rd and 4th events occur post-deployment.

1.3 OBJECTIVE: The result of this contract is to provide safe, user-friendly child care services for the attendees’ children at the Yellow Ribbon Reintegration Program.

1.4 SCOPE: The Government anticipates no more than 100 children for this event. Attendees and their families will arrive on 19 August 2016 after allowed check-in time and register at the event location that day. Child care services are to be performed on 20 August 2016 and 21 August 2016.

0. PERIOD OF PERFORMANCE: The period of performance shall be 20 August 2016 to 21 august 2016.

1.6 PLACE OF PERFORMANCE: The work to be performed under this contract will be performed in Arlington, VA and a location will be provided at time of award.

1.7 GENERAL INFORMATION:

1.7.1 HOURS OF OPERATION: Saturday 0700-1630, Sunday 0700-1300.

1.7.2 TYPE OF CONTRACT: The Government will award a Firm Fixed Price contract vehicle.

1.7.5 SUPERVISION OF CONTRACTOR EMPLOYEES: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor and subcontractor employees’ performance.

PART 2

DEFINITIONS & ACRONYMS

2.1. DEFINITIONS:

2.1.1 CONTRACT ADMINISTRATOR. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2 CONTRACTOR. A supplier or Contractor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7 GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY (GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.8 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.10 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11 QUALITY ASSURANCE SPECIALIST. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

2.1.12 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.13 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privy of contract with the subcontractor.

2.1.14 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.2 ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY (GFP), EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: (assuming no GFP is included in any of the attached Annexes) The Government will not provide any services, facilities, or utilities, equipment or material to the contractor to assist the contractor with the requirements of this PWS.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4.1 GENERAL: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1 BASIC SERVICES: The contractor shall provide child care services to support the Yellow Ribbon Reintegration Program.

5.1.1 The Government shall provide eight (8) rooms.

Note: Each room shall have 25 square feet per child/youth except for the infant rooms must have 35 square feet per infant to accommodate cribs.

Note: Maximum Group Size per Room 2 Ratio Groups Only Note: The contractor shall provide (2) Caregivers shall be present at all times while children/youth are in each room.

Note: The contractor shall provide at a minimum (1) male and (1) female for each child care room.

5.1.2 The venue shall provide five (5) rooms, with enough rooms to support child care by ratio age groupings and square feet per child/youth. Space shall allow for separation of infants (0-18 months), toddlers (19-36 months), pre-school (3-5 yrs), school age (6-12 yrs), and teens (13-18 yrs) for safety and appropriate programming.

The venue shall ensure the childcare rooms meet the following:

· All Rooms shall meet fire code.

· All Rooms shall have a minimum of two exits from each room.

· All Rooms shall have Fire and Emergency Evacuation plan posted.

· Designated evacuations location(s) shall be identified for childcare.

· All Rooms shall meets Americans with Disabilities Act (ADA) Requirements.

· All Rooms shall be free from health and safety hazards

· All Cords shall not (e.g., electrical, window blinds) be hanging within a child’s reach.

· All furniture in room shall be secure or removed. Furniture and fixtures shall be in good repair.

· All windows or doors to balconies shall be securely shut and locked.

· All Rooms electrical plugs shall be covered.

· All Rooms furniture/fixtures/carpets shall be clean and sanitized.

· All Rooms shall be free from lead paint and asbestos.

5.1.3 All childcare/youth rooms shall be within close proximity of each other (same floor when possible but all shall be on adjoining floors (e.g. 6th and 7th floors)) with access points that can be controlled. Recommend a minimum of two exits from each room be available. Restrooms need to be in close proximity to the childcare/youth rooms.

5.1.4 The contractor shall provide each room with a refrigerator, hands free trash can, trash can with lid for infant room for sanitary disposal of soiled diapers, and potable drinking water to be continuously available.

5.1.5 To provide medication or respond to calls from caregivers, all rooms need to be within reasonable distance from workshop space.

5.1.6 Rooms shall allow the separation of infant/pre-toddler, toddler, preschool, school-age and youth for safety and appropriate programming.

5.1.7 All rooms shall accommodate 25 square feet per child/youth except for the infant rooms must have 35 square feet per infant to accommodate cribs. All rooms shall accommodate a maximum of two (2) ratio group breakouts with no less than 25 square feet per child and no more than 24 estimated number of children based on age grouping and space per child.

5.1.8 All bathrooms and hand washing sinks are easily accessible from childcare rooms. Each bathroom to contain a two (2) two step stool so that children can properly wash hands.

5.1.9 The contractor shall ensure space is available for childcare registration and childcare daily sign in/out of children.

Minimum Room Size 300 square feet

Minimum Room Size 350 square feet

Minimum Room Size 350 square feet

Minimum Room Size 500 square feet

5-6 years old (Kindergarten)

Minimum Room Size 750 square feet

6-12 years old (1st- 6th Grade )

Minimum Room Size 750 square feet

13-17 years old (7th-12th Grade )

Minimum Room Size 1,050 square feet

Note: Maximum Group Size per Room 2 Ratio Groups Only Note: Minimum Room Size is based on 2 Ratio Groups

5.1.10 The venue shall provide the following:

· All Rooms shall have telephone available for use.

· All Rooms shall have a snack prep area.

· All rooms shall have drinking water and small cups accessible at all times.

· All Rooms shall have a hands-free, covered trash can available for use.

· All Infant, Pre-Toddler, Toddler and Pre-school shall all have carpeted floors.

· All Infant, Pre-Toddler and Toddler Rooms shall have Refrigerator and Microwave located in snack prep area.

· All Infant and Pre-Toddler Rooms shall have Portable Cribs in a designated area that can supervise at all-time within sight/sound.

· All Infant and Pre-Toddler Rooms shall have cribs based on number of registered children identified that meet the standards described on the US Consumer Product Safety Commission on Crib Information. See http://www.cpsc.gov/info/cribs/indes/html for the standards.

· All Infant, Pre-Toddler, Toddler Rooms have a diaper changing area with trash can with lid for soiled diapers in sanitary manner.

· Diaper changing can be set up 6 feet away from where children will eat snacks or food prep area.

· All Toddler and Pre-school rooms shall have space designated for napping that can be supervised at times within sight/sound.

· All bathrooms be used by children shall have two (2) steep stools to assist children with hand washing

· All Pre-School, School-Age and Youth Rooms shall have a large screen TV and VCR/DVR player.

5.1.11 The childcare contractor shall provide adequate trained personnel for estimated children requiring care and youth supervision. Government must have the capability to add or subtract children 72 hours prior to the Event. Government will pay for the “minimum final number” of children which will be established 72 hours prior to the Yellow Ribbon. The Government will pay for the “minimum final number” even if fewer children actually attend. Government will provide weekly updates of the children registrations from awarding of the contract until the final update 72 hours prior to the Yellow Ribbon.

5.1.12 The contractor shall allow for separation of age groups for safety and in a positive way at drop-off.

· Provide basic care such as diapering, toileting, feeding, first-aid, hand washing supervision and accountability of children.

· Implement activity plans and adhere to program schedule.

· Set up, provide and clean up AM/PM Snack Daily

· Follow activity plan and lead activities

· Actively interact with children, facilitate activities and engage in play.

· Strictly follow child guidance policy which uses positive strategies. Punishment.

· Do not use any type of physical discipline toward any child at any time.

· Do not use timeouts.

· Do not withhold water, sleep, play or use of bathroom from children at any time.

· Use materials to offer developmentally appropriate and engaging activities.

a) All rooms shall meet all fire code.

b) All rooms shall have a minimum of two exits from each room

c) All rooms shall meets ADA Requirements

· All rooms shall follow all health and safety guidelines and measures.

d) All large furniture in room shall be secure or removed. Furniture and Fixtures shall be in working order.

e) All windows or doors to balconies shall be securely shut and locked.

f) All rooms electrically plugs shall be covered

· All rooms furniture/fixtures/carpets shall be clean Ensure Infants are placed on their backs to sleep. Sleeping areas for infants will not have surfaces that conform to the face, including a soft pillow, soft mattress, comforter, or stuffed toy.

· Broken toys/games/dolls have been removed.

· All toys/games/dolls/puzzles are cleaned and sanitized.

· All rooms shall be free from lead paint and asbestos.

· Use positive tone of voice.

· Ensure personal belongings are stored in a secure place and inaccessible by children.

· Not use cell phone at any time while caring for children.

· Not take photographs or video of children in care.

5.1.13 The contractor shall have these minimum Qualifications:

· Must be 18 years of age or older.

· Must have a minimum of six months of child care experience.

· Must have a comprehensive background check including fingerprints (or be willing to get one).

· Completed all the state and national (if applicable) license training requirements for the state in which the services are performed.

· Pediatric first aid and CPR certification

· Must be able to lift a 40lb. child safely and without straining, bend, and sit on floor.

· Must be in compliance with all applicable Army Regulations regarding child care services.

5.1.14 Registration, Health and Safety

a. Child care Contractor shall ensure staff is available Saturday, from (6:30 a.m.) for pre-registration, (photos, parental release for pictures, activities etc., forms to include documenting medical conditions, dietary restrictions, special needs, parental contact information, etc.). The “photo ID” with parents will be one picture taken of the child and parent together. For the safety of the children, a numbered bracelet will be issued to each child and parent to ensure full control of custody, plus details of each child’s dietary and medical needs. This information shall be obtained from parent or legal guardian at time of pre-registration or initial drop off. Childcare contractor shall include safety and child accountability procedures (copy of documentation to be provided with proposal). Children shall be accounted for at all times.

b. All children in care shall have a registration form on file with the contractor that includes parents’/legal guardian emergency contact information and child’s allergies or other serious medical conditions. Contractor shall implement a sign-in/sign-out procedure. Each child shall be signed in/signed-out of childcare rooms by the child’s parent or legal guardian. The parent or guardian must sign-in his/her child upon arrival, and sign his/her child out for meals and upon departure at the end of the day. Child care providers shall document time of departure and time of return when taking children to the restroom.

c. Contractor shall ensure to implement sleeping recommendations to reduce risk of Sudden Infant Death Syndrome or SIDS:

· All infants sleeping in cribs must be placed to sleep on their backs.

· Cribs should be supplied by the requesting Army POC or the venue. Cribs shall meet the standards described on the US Consumer Product Safety Commission Crib Information website: http://www. cpsc.gov/info/cribs/index.html

· If infants are able to roll on to their stomach, they are allowed to do so, but they must still be placed on their backs to sleep by childcare provider.

· Infants must not be left sleeping in car seats, swings or other restraining devices.

· Infants must not be put to sleep with bottles in their cribs.

· Soft toys, stuffed animals, blankets, other bedding must not be placed in infant cribs.

· Sleep Sacks, wearable blankets, will be used in lieu of a

· If children can pull themselves up, they will no longer be placed in a crib.

· Back-to-sleep crib placards must be placed prominently on/above each infant’s crib in a clear sleeve which also contains a signed copy of the parental Infant Sleep Position Agreement

d. Ensure younger children do not have access to materials for older children that may present a safety or choking hazard.

e. Have a first-aid kit readily accessible.

f. Contractor shall practice universal health precautions: disposable latex or non-porous vinyl gloves are worn when in contact with blood, including blood in feces, and articles contaminated with blood are carefully disposed of, or cleaned and disposed of, or cleaned and disinfected, or wrapped in plastic and sent home with parents.

g. The Contractor shall perform general clean-up and pack-up procedures. The room/rooms and equipment will be cleaned at the end of each day in readiness for the next day, to the standards required by the state and federal regulations for childcare facilities. The contractor will ensure that at completion of the event, the room/rooms are left in the same condition as they were accepted from the venue staff.

h. Contractor shall not give any medications including over-the-counter medication, must be administered by parents. Parents will keep medication with them away from the child care area. Parents are responsible for medication administration to include rescue medication.

i. Childcare POC needs to do a practice drill to ensure parents can reach their child to administer rescue medication within 2 to 5 minutes and can communicate clearly with the Army POC to notify parents. The Army POC and the Childcare POC need to educate parents on this key responsibility before and during the event.

j. Contractor shall notify parents immediately to pick -up ill child. Children who appear to be ill or show visible signs of fever or any of the below symptoms will not be permitted to remain in the childcare rooms.

· Temperature in excess of 100.5 degrees F. auxiliary for infants under 3 months of age and in excess of 101 degrees F. for infants and children over 3 months of age.

· A child with a fever cannot return to care until 24 hours fever-free have passed and be able to participate in the program.

· Inability to participate in daily activities.

· Obvious illness such as:

· Impetigo — Red oozing erosion capped with a golden yellow crust that appears stuck on ; Scabies — Crusty wavy ridges and tunnels in the webs of fingers, hand, wrist and trunk ; Head lice/nits — Whitish-gray clot attached to hair shafts.

· Symptoms of other contagious diseases such as measles, mumps, hepatitis, and strep infections.

· Undiagnosed or contagious rash.

· Vomiting or diarrhea (three separate episodes before parent must pick up).

· Productive cough or discharge from nose that is yellow or green.

5.2 Licensing and Insurance Compliance

5.2.1 Contractor shall be licensed, bonded or certified, Nationally Accredited and have the appropriate number of certified personnel available for the event.

5.2.2 Contractor shall provide proof of license, certification and National Accreditation Certificate with proposal. Failure to provide proof may result in elimination of consideration for the contract.

5.2.3 Contractor shall have minimal liability insurance in accordance with FAR 37.103(d) prior to award of purchase order (copy of documents shall be provided with proposal).

5.2.4 Local, State, and Federal Background Investigation Requirements. The childcare provider shall requirements: Childcare contractor shall provide a list of each employee working the event and the documentation that checks has been returned as favorable. Complete a comprehensive background check. This includes both federal and state background checks, FBI fingerprint checks, a sexual offender registry check and a child abuse registry check. (No later than 72 hours prior to Event date) IAW 42 U.S.C. 13401, Army Directive 2014-23 (Conduct of Screening and Background Checks on Individuals Who Have Regular Contact with Children in Army Programs) and DoDI 1402.5, “Criminal History Background Checks on Individuals in Child Care Services,” January 19, 1993.

5.2.5 All materials will be approved prior to the Event by the same.

a. The contractor shall plan and organize on-site care, including providing sufficient number of trained care givers, set up rooms, provide materials, equipment and supplies to assist in the setup of activity areas within the child/youth care space for each age group.

b. The contractor shall coordinate with the YR POCs who will have support agencies (i.e. Military Family Life Consultants, Project Y.E.S!, 4-H, Operations Military Kids, AR Child, Youth & School Specialist etc) providing activities for children/youth from the ages of 6-17 years of age. The contractor shall agree to work with these agencies to provide age appropriate activities.

5.3 Supplies

5.3.1 Contractor shall provide all personnel, equipment, supplies, snacks and materials necessary to furnish full-time quality childcare.

· Paper towels

· Extra baby wipes

· Extra diapers (all sizes)

· Vinyl Glove non-porous and latex gloves

· Paper plates (snack)

· Paper cups

· Labels

· Hand sanitizer (to be used only when a sink is not immediately available and shall be followed by hand washing as soon as possible)

· Batteries

· Walkie-Talkies

· First Aid Kits , Bandages, Digital Ultra Thermometer for Each Room

· Garbage bags

· Disposable latex-free gloves

· Bleach water or other disinfectant (if allowed by state licensing)

· Plastic spray bottles for bleach water or disinfectant

· Clipboards

· Accountability system Supplies -wrist bands- light color or Photo /Name tag etc.

· All General office Supplies

· All supplies for activities

· All age-appropriate materials and supplies to the following areas:

· Creative Arts.

· Blocks/Construction

· Games

· Manipulative

· Music/Movement

· Library/Quiet Games

· Active Physical Play

· Make Believe/Performing

· Discovery/Sensory

· Movie DVD (Pre-school-Teen only)

5.4 Additional Items

5.4.1 Contractor shall be within close proximity of each other (same floor when possible) with access points that can be controlled. Recommend a minimum of two (2) exits from each room be available. Restrooms need to be in close proximity to the child/youth rooms.

5.4.2 The contractor shall provide each room with a refrigerator, hands free trash can, with lid for infant room for sanitary disposal of soiled diapers, and drinking water to be continuously available.

5.4.3 The contractor shall provide a room for infant/toddler care that shall have cribs that meet the standards described on the US Consumer Product Safety Commission on crib information. Ref: provide all equipment required to care for 0-17 age group, including Cribs (See http://www.cpsc.gov/info/cribs/indes/html for the standards.

5.4.4 The child care provider’s signed credentials shall be attached to or included with the solicitation submission and shall be incorporated by reference into any resultant contract. Legal Compliance: the caregiver shall comply with all federal, state and local laws, codes and regulations applicable to his/her performance as a caregiver under this contract and shall be solely responsible for all costs associated with said compliance.

5.4.5 State childcare license(s) with current annual inspection report and National Accreditation certificate with current annual report shall be submitted with quote and shall have caregiver’s registered name in the Systems for Award Management (SAM). The caregiver is not allowed to use a partner license with quote. National accreditation certificate and annual report shall be submitted with quote and shall have contractor's registered name. The caregiver shall provide proof of liability insurance in accordance with Federal Acquisition Regulation 37.103d.

5.4.6 Contractor shall also be responsible for providing personal protective items (i.e. vinyl gloves) for their employees

5.4.7 Contractor shall provide all equipment (games, toys, music, books, paper, pencils, and crayons, etc.) required for engaging in age appropriate activities required for all age groups.

5.4.8 Coordinate with hotel to receive and ship materials/supplies needed for the children’s program at contractor’s expense.

5.5 Food/Beverage

5.5.1 Children shall be picked up and signed out by parents/legal guardian attending the event for meals.

5.5.2 Contractor shall plan and purchased snacks for am/pm. Contractor shall provide child friendly snacks and shall take into consideration any food allergies identified by a child’s parent/guardian and take all necessary precautions to prevent that child from being served, coming into contact with, or otherwise ingesting those foods in which he/she has allergies to. Known food allergies shall be identified along with the final head count of children requiring childcare to the maximum extent possible and collected on the child’s registration form submitted by parent or guardian. All children must be directly supervised when eating (caregiver must be at the table with them). Infant bottles must never be propped and infants who can hold a bottle must held when being bottle fed.

5.5.3 Care Provider shall ensure:

· Only children with medically documented allergies or on special diets should bring their own food. This food should be labeled with child’s name and date.

· Sippy cups or bottles from home must be labeled. Children should not walk around with Sippy cups or bottles in their hands. This is a choking hazard and will increase the chance of another child drinking out of it transferring germs.

· Milk or other dairy products should only be provided if there is adequate refrigeration.

· If juice is served it should be 100 percent fruit juice and should only be provided once a day. Juice must not be served in a bottle.

· Water must be available at all times.

Avoid all food that is commonly a choking or allergy hazard such as, but not limited to:

Grapes Hot dogs Apples (for infants and toddlers) Raw carrots (for infants and toddlers) Popcorn Peanuts/Peanut butter/Nuts Wheat Strawberries Eggs Dairy products

Snacks ideas for children eating table food (be sure portion and bite sizes are age-appropriate)

Goldfish crackers/String cheese Vanilla wafers Juice/milk/water Apple slices and cheese Juice/milk Cheese sticks/crackers Juice/milk

Ritz crackers/Tuna Juice/milk Blueberry muffins Apple juice/milk Oranges/Oatmeal cookies Juice/milk

Cornbread Juice/milk Chips/crackers and salsa/bean dip Juice/milk Soft pretzels and cheese dip Juice/milk

Breakfast ideas for children eating table food (be sure portion and bite sizes are age-appropriate)

Pancakes and applesauce Juice/milk Cheerios and bananas Juice/milk Oatmeal and raisins Juice/milk

Muffins and sliced fruit Juice/milk Bagels and cream cheese, apples Juice/milk English muffins and jam, peach slices Juice/milk

French toast sticks and cantaloupe cubes Juice/milk Waffles and pears Juice/milk Breakfast pizza and pineapple Juice/milk

Lunch/Dinner ideas for children eating table food (be sure portion and bite sizes are age-appropriate)

Tuna sandwiches, veggies and dip, apple slices Juice/milk Ham and cheese sandwiches, applesauce, veggies and dip Juice/milk Soft tacos (meat, cheese, sour cream, lettuce, diced tomatoes, soft tortillas) Corn, pears Juice/milk

Hamburgers with buns Pickles Baked beans Applesauce Juice/milk Chicken salad Peas Bananas Juice/milk Chicken drumettes Green beans Mixed fruit Juice/milk

Chicken nuggets Mashed sweet potatoes Green beans Cantaloupe cubes/slices Juice/milk Tomato or vegetable soup and breadsticks Orange slices Juice/milk Meatballs (cut up as needed) Mashed white potatoes Cooked carrots Pineapple Juice/milk

Quesadillas Salsa Beans Lettuce salad Pears Juice/milk Meat or cheese ravioli Corn Seedless watermelon Juice/milk Sliced ham or turkey Baked potatoes Broccoli Cheese Mandarin oranges Juice/milk

5.2 CONTRACTOR MANAGEMENT REPORTING (CMR): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Yellow Ribbon via secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on "Department of the Army CMRA" or the icon of the DOD organization that is receiving or benefitting from the contracted services.

5.2.1 Reporting inputs shall be for the labor executed during the period of performance during each Government Fiscal Year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on "Send an email" which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component's CMR website.

5.2.2 The required data fields include: (1) Contracting Office, Contracting Officer, or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

21-AUG-2016

99TH REGION

3351 LEXINGTON AVE.

FORT DIX NJ 08640-5456

W81Y6F

21-AUG-2016

W81Y6F

21-AUG-2016

W81Y6F

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (APR 2016)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (r) of this provision.

(a) Definitions. As used in this provision --

“Economically disadvantaged women-owned small business (EDWOSB) Concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except--

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

R…