SOLICITATION_W15QKN-16-T-1108.docx

W15QKN-16-T-1108

Section SF 30 - BLOCK 14 CONTINUATION PAGE

INSTRUCTIONS TO OFFERORS

1. The purpose of this solicitation is to procure Preventative Maintenance of Heating, Ventilation and Air Conditioning (HVAC) System Services in support of the 99th Regional Support Command (RSC). Services shall be performed at the CPT Alden D. Allen United States Army Reserve Center (USARC) (NY030), 3000 Upper Lake Road, Horseheads, NY 14845-3103, SSG Reynold J. King USARC (NY032) 101 Sunrise Road, Ithaca, NY 14850-3106, TEC 3 Olaf A. Frederiksen USARC (NY052), MAJ Holleder USARC (NY070), 515 Ridge Road, Webster, NY 14580-1789 and the Chili USARC (NY126), 49 Jetview Drive, Rochester, NY 14624.

2. The Government intends to award a Firm Fixed Price contract. The Period of Performance for this effort shall be a twelve (12) month base period and two, 12 month option periods from dates of contract award.

3. A site visit will be available upon request. Offerors who are interested should email a list of attendees to include company name and visitor names to Scott Kawski at scott.w.kawski.civ@mail.mil and Robert MacFarlane at robert.b.macfarlane3.civ@mail.mil. Visitors must have driver's license or state issued identification.

4. See Federal Acquisition Regulation (FAR) clause 52.212-1 "Instructions to Offerors - Commercial Items" and FAR 52.212-1 Addendum for additional information.

5. See FAR 52.212-2 Addendum for evaluation criteria.

6. Questions regarding this solicitation shall be submitted via email no later than 1:00PM EST on 19 May 2016 to Robert MacFarlane, Contract Specialist, at robert.b.macfarlane3.civ@mail.mil and Rita Heyboer, Contracting Officer, at rita.m.heyboer.civ@mail.mil.

7. All work shall be performed in accordance with the Scope of Work.

8. All offers shall remain valid for 120 calendar days.

CONTRACT ADMINISTRATION

CUSTOMER: 99th Regional Support Command (RSC)

SARA N. SCHONENBERGER

SCOTT W. KAWSKI

Regional Facilities Operational Specialist (RFOS)

(814) 836-4712 scott.w.kawski.civ@mail.mil

PERIOD OF PERFORMANCE: Twelve month base period and two, twelve-month option periods from the date of contract award.

SCOPE OF WORK

SCOPE OF WORK

1. GENERAL CONTRACTOR:

1.1. Shall Furnish all plant, labor, equipment, materials, transportation, supervision and technical expertise to perform all the work necessary to complete repairs, negotiated time frames and specifications as described in this Scope Of Work (SOW).

1.1.1. Shall provide their own storage shed or trailer for on-site office accommodations and for storing of equipment and material. The onsite Government Quality Assurance Representative (QAR) will assign the contractor a location for placement of his shed or trailer upon request.

1.2. Is obligated to verify all measurements and specification requirements at the on-site visit prior to starting the project. No extra compensation shall be allowed for the contractor who does not attend the on-site visit and who does not appreciate the difficulty of the contract specifications. Any discrepancies, ambiguities or changes must be verified and confirmed in writing to the Contracting Officer, Contracting Officer Representative (COR), and QAR.

1.3. Shall furnish all submittals for equipment and/or materials that vary from requirements of this SOW. All submittals are required to be turned in and approved by the QAR 30 days prior to ordering any of those materials.

1.3.1. Shall provide, unless otherwise specified, new and unused materials and/or installed equipment in the original manufacturer’s packaging. All materials stored on the job site are subject to inspection by the QAR and must be protected from the elements at all times.

1.4. RESERVED.

1.5. RESERVED

1.6. Shall perform the work between the hours of 0730 and 1600 (7:30 AM – 4:00 PM), Monday through Friday (unless otherwise specified), excluding legal holidays. NO EXCEPTIONS, any work on military training/drill weekends or federal holidays must have prior written coordination and approval between the Contractor, Project POC (Primary or Alternate), and the Facility Manager.

1.6.1. Shall submit on company letterhead to the QAR an “Entry Authorization Letter” registering all motor vehicles and driver/operators information as required to access individual installations.

1.6.2. Shall ensure all motor vehicles, drivers and operators are qualified, licensed and insured.

1.7. Shall ensure compliance with all applicable Federal, State, and Local Municipal environmental regulations concerning the protection of land, water and resources. Shall apply most stringent regulation requirements to any ambiguities, deviations must be approved in writing by the Contracting Officer or COR. The types and quantities of all hazardous materials brought to the job site shall be reported to the facility/installation environmental officer.

1.8. RESERVED.

1.8.1 RESERVED.

1.8.2 RESERVED.

1.9. Shall be responsible for any damages caused by them or their subcontractors during the performance of this contract, and shall be required to reimburse the United States Government for the cost of any repairs resulting from those damages, or the Contractor/ Subcontractor shall make the necessary repairs to the satisfaction of the United States Government.

1.9.1. The contractor shall hold the Government harmless against any liability imposed by a Federal, State, or Local regulatory agency, resulting from the negligent acts or willful misconduct of the contractor to include assessment of a civil or administrative penalty or fine.

1.10. Shall be solely responsible for ensuring compliance with the provisions of this contract by subcontractors. Shall ensure work be performed by workmen skilled in their particular trades, and certified as required by Federal, State and Local laws and/or codes

1.11. RESERVED. .

1.12 RESERVED.

1.13. RESERVED.

2. CONTRACTOR QUALITY CONTROL

2.1. RESERVED

2.2. RESERVED

2.3. RESERVED.

2.3.1. RESERVED.

2.3.2. RESERVED

2.3.3. RESERVED

2.3.4. The contractor is responsible for maintaining an effective quality control system. Recurring deficiencies indicate the system is not adequate and the contractor’s performance is failing to meet government’s minimum acceptable standards of providing sub-contractor information and completion of work performed. If, in the opinion of the Contracting Officer, an unacceptable number of deficiencies are occurring in the contractor’s performance, the Contracting Officer may direct the contractor to revise its operations to correct the defective performance. Failure by the contractor to provide acceptable revisions and/or to improve contract performance may result in the termination of the contract for default.

2.3.5. RESERVED.

3. GOVERNMENT

3.1. The Government will provide, when available, electrical power, water and existing utilities at each building required in the performance of this contract at no cost to the Contractor. Temporary extension of power and/or water lines, if necessary, shall be installed at the Contractor’s expense.

3.1.1. Contractor owned construction sheds, trailers, offices or other such facilities requiring utility services shall be metered for each utility involved, and all costs involved up to the point of connection to Government owned utility systems shall be at the contractor’s expense. Final connection of Contractor supplied service laterals to existing Government owned utility systems will be made at the Contractor’s expense.

3.2. Contracting Officer or COR will schedule a pre-performance conference after contract award. The Contracting Officer will notify the contractor of the time, date, and place set for the meeting, which will be held at a location to be designated by the Contracting Officer. At this meeting, the contractor will be oriented with respect to Government procedures and lines of authority, as well as contractual, administrative, and construction matters. The contractor is required to furnish a current Certificate of Insurance and a letter appointing a superintendent at the meeting.

3.2.1 RESERVED.

3.2.1.1. Introduction of Key players: COR/QAR, General Contractor, Job-site Supervisor, Sub-Contractors and using agencies. Other personal that may be in attendance are Environmental, Police, Fire, Safety and Health services, in addition to Distinguished Visitors.

3.2.1.2. Scope of Work (SOW): Brief description of work, modifications to SOW, customer requests for additional work, unauthorized work, facility access and authorized personnel access.

3.2.1.3. Milestones: Period of performance, start date, schedule, phasing, completion date, work hours desired, weekend work schedule, scheduled outages/interruptions (power, water, roads, alarms, fire protection, HVAC).

3.2.1.4. Materials: Submittals, equipment, construction area, storage area, Government provided utilities, dumpster locations, Barriers (construction fence, silt fence, road blocks, access points to facilities, etc)

3.2.1.5. Administrative: Lines of authority, Wage rate/certified payrolls, Daily reports, Visitor control, Environmental requirements (hazards, dust and noise control), Safety meeting/concerns, Excavation permits, Fire (burn Permits), Police support, Payments, Liquidated Damages

3.2.2. Contracting Officer, COR and/or their QAR may inspect the work at any time during the contract period, and reserves the right to stop or terminate the contract if all work does not comply with the specifications provided by the manufactures recommendation of this SOW. The presence or absence of the Contracting Officer or QAR shall not relieve the Contractor from strict compliance with these plans and specifications.

3.3. Technical surveillance of workmanship and inspection of materials for work being performed under this contract shall be the responsibility of the QAR. This provision in no way authorizes anyone other than the Contracting Officer to commit the Government to changes in the terms of the contract. In the event it is determined necessary to designate a QAR for this contract, such designation shall be by a separate letter to the individual selected with a copy furnished to the contractor.

3.4. The Government, its Officers and Agents will be free from liability for any negligence occasioned by the Contractor’s operations, employees or equipment. In addition, the Contractor will reimburse the Government for any damage and/or loss that occurs as a result of the Contractor’s negligent operations, employees or equipment

3.5. The Government reserves the right to undertake performance by Government forces or other Contractors, the same type of similar work as contracted for herein, as the Government deems necessary or desirable, and to do so will not breach or otherwise violate this contract.

3.6. Federal Holidays (New Year’s Day, Martin Luther King JR’s Birthday, Presidents’ Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day), that fall within the workweek will not be considered workdays. Whenever a holiday falls on a Saturday or Sunday, the proceeding Friday or following Monday respectively will be observed as a holiday. Prior to the contractor performing the work on days or at times other than those specified, the contractor shall submit a written request to the QAR for approval by the Contracting Officer. Requests for deviation shall be submitted no less than 24 hours prior to the time the contractor desires to work.

4. LIFE, SAFETY AND HEALTH REQUIREMENTS: To better provide life, safety and health protection to all contractor employees, on-site personnel, and Government personnel performing or in any way coming in contact with this contract the specific requirements established here-in will be adhered to at all times:

4.1. 29 CFR 1910: Comply with all pertinent provisions of 29 CFR 1910 General, and with any additional measures the Contracting Officer may determine to be reasonably necessary. Copies of this manual may be obtained from the Superintendent of Documents, U.S. Government Printing Office, Washington, D.C., 20402.

4.2. OSHA: Comply with latest version of OSHA Handbook Rules and Regulations.

4.3. NFPA: Comply with the most current edition of the National Fire Codes (NFPA) and installation fire prevention standards. www.nfpa.org/catalog

4.3.1. All open flame/hot work or disconnection of fire protection alarms or suppression systems require prior written approval/coordination from one of the 99th Regional Support Command (RSC) POC’s listed on the first page of this document.

4.3.2. Any connection, disconnection or installation of fire protection alarms or suppression systems shall require an acceptance test performed by the contractor and witnessed by the local Fire Prevention Authority having jurisdiction over that facility. In the event the fire alarm system cannot be disconnected (i.e., child development, hospital, etc) a temporary system will be provided and certified by the local Fire Prevention Authority having jurisdiction. Work required to be performed after hours due to the nature of the facility will be at no additional cost to the government.

4.3.3. All fire alarm system components, including all smoke and heat detectors, shall be protected from dirt, dust and damage during demolition and construction.

4.4. AR 420-90: Comply with Army Regulation 420-90, http://www.usapa.army.mil.

4.5. Lockout / Tagout Procedure: The Contractor shall perform this work in accordance with 29 CFR 1910.147, The Control Of Hazardous Energy and the following general requirements.

4.5.1. Preparation: Make a survey to locate and identify all isolating devices to be certain which switches, valves, or other energy isolating devices apply to the equipment to be locked or tagged out. More than one energy source such as electrical, mechanical or others may be involved.

4.5.2. Sequence Of Lockout/Tagout Procedure:

4.5.2.1. Notify all affected personnel that a lockout/tagout system is going to be used and the reason therefore. The authorized personnel shall know the type and magnitude of energy the machine or equipment uses and shall understand hazards thereof.

4.5.2.2. If the machine or equipment is operating, shut it down by the normal stopping procedure such as depressing stop button, open toggle switch, etc.

4.5.2.3. Operate the switch, valve, or other energy isolating devices so that the equipment is isolated from its energy source. Stored energy such as in charged capacitors, springs, elevated machine members, rotating flywheels, hydraulic systems and other pressurized air, gas, steam, or water systems etc. must be dissipated or restrained by methods such as repositioning, blocking, or bleeding down the stored energy.

4.5.2.4. Lockout and/or tagout the energy isolating devices with assigned individual locks, tags, or additional safety measures as may be required.

4.5.2.5. After ensuring that no personnel are exposed, and as a check on having disconnected the energy sources, operate the push button or other normal operating controls to make certain the equipment will not operate.

CAUTION: Make sure the operating controls are returned to the "NEUTRAL" or "OFF" position after the test.

4.5.2.6. The equipment is now locked out or tagged out.

4.5.3. Restoring Machines Or Equipment To Normal Production Operations:

4.5.3.1. After the servicing and/or maintenance is complete and equipment is ready for normal production operations, check the area around the machines or equipment to ensure that no one is exposed.

4.5.3.2. After all tools have been removed from the machine or equipment, guards have been reinstalled, and personnel are in the clear, remove all lockout and tagout devices. Operate the energy isolating devices to restore energy to the machine or equipment.

4.5.4. Procedure Involving More Than One Person: In the preceding steps, if more than one individual is required to lockout or tagout equipment, each shall place his/her own personal lockout or tagout device on the energy isolating devices. When an energy isolating device cannot accept multiple locks or tags, a multiple lockout or tagout hasp shall be used. If a single lock is used to lockout the machine or equipment, the single key shall be placed in a lockout box or cabinet which allows the use of multiple locks to secure it. Each employee shall then use his/her own lock to secure the box or cabinet. As each person no longer needs to maintain his/her lockout protection, only that person shall remove his/her lock from the box or cabinet.

4.6. USACE EM 385-1-1: The Contractor shall be responsible for knowing the Corps of Engineers, Safety and Health Requirements Manual, EM 385-1-1, (use the current version at the time of task order award), and incorporate those general and additional safety requirements into daily working procedures to provide safe working conditions during performance of this contract. Copies of this manual may also be obtained from the Superintendent of Documents. http://www.usace.army.mil/inet/usace-docs/eng-manuals/em385-1-1/toc.htm

4.7. RESERVED.

4.7.1. With respect to hazardous materials, the plan will consist of:

4.7.1.1. A plan for protecting personnel and property during the transport, storage, and use of the materials.

4.7.1.2. An index of hazardous materials to be introduced to the site.

4.7.1.3. Material Safety Data Sheets (MSDS) for materials listed in the index of the plan and not required in the technical section of the specification.

4.7.1.4. Procedures for spill response and disposal.

4.7.2. The Contractor shall not turn in hazardous waste generated during performance of the contract, for disposal by the government, unless such disposal is explicitly provided for in the contract. If specified in the contract, the Contractor shall provide an MSDS for each hazardous material/waste turned in to the government for disposal.

4.7.3. The contractor shall not dispose hazardous materials/waste in any dumpster, sanitary sewer, storm sewer or dispose of hazardous materials/waste by any other means on government property.

4.7.4. The contractor shall not sign any hazardous waste manifest. Signature authority for hazardous waste manifests is delegated only to certain personnel within the Environmental Office. The contractor shall provide copies of all manifests or bills of lading for the transportation and disposal of all asbestos or asbestos containing materials to the Environmental Office.

4.8. HAZARDOUS MATERIAL CONTACT (PCB, Asbestos or Led Material): If material is encountered which may contain PCB's, hazardous materials, asbestos and/or led and must be disturbed, DO NOT touch the material. Should the discovery of such suspected material affect the Contractor's planned work schedule, the Contractor shall redirect the work crew to other portions of the unaffected work and modify the schedule at no additional cost to the Government.

4.8.1. Contact/notify an On Site Representative/POC from page one immediately if circumstances appear unusual, unhealthy, or otherwise hazardous.

4.8.2. In writing, address circumstances and concerns to be addressed by the Contract Officer, Project POC, Environmental and/or Government Representative regarding the discovery of the suspected material and of any adverse impact the Contractor may expect to incur due to this situation.

4.8.3. On Site Representative, within 14 calendar days, will perform laboratory tests to determine if the material is a hazard. If there is not a danger, the site Representative will direct the Contractor to proceed in the identified area without change. If the material is identified as hazardous, before proceeding, the On Site Representative will determine the most cost-effective means for removal. The hazardous material will be removed, abated or rendered harmless before work commences.

4.9. ENVIRONMENTAL PROTECTION REQUIREMENTS: Provide and maintain strict compliance with all federal, state, county and local environmental protection requirements including but not limited to, water, air, soil, and noise pollution during the life of this contract.

4.9.1. In the event of a spill, initiate containment operations utilizing personnel properly trained and protected for such situations and immediately notify the Contracting Officer and/or On Site Representative/POC from page one.

4.9.2. Plan for and provide environmental protective measures to control pollution that develops during normal construction practice.

4.9.2.1. Prevent oily or other hazardous substances from entering the ground, drainage areas, storm drainage system, or local bodies of water.

4.9.2.2. Keep dust down at all times, including during nonworking periods. Sprinkle or treat with dust suppressants, the soil at the site, and other areas disturbed by operations. Dry power brooming will not be permitted. Instead use vacuuming, wet mopping, wet sweeping, or wet power brooming. Only wet cutting will be permitted for cutting concrete, and bituminous concrete.

4.9.2.3. Handle generated hazardous waste in accordance with federal, State, county and local regulations including 40 CFR 262.

4.9.3. Plan for and provide environmental protective measures required to correct conditions that develop during the construction of permanent or temporary environmental features associated with the project. Dispose of hazardous waste in strict accordance with federal, State, county and local regulations including 40 CFR 263 and 40 CFR 264.

4.9.4. Make the maximum use of low-noise emission products, as certified by the EPA. Blasting or the use of explosives is prohibited.

4.10. OZONE DEPLETING SUBSTANCES (ODS): The Contractor shall not knowingly vent or otherwise dispose of any ODS in a manner which would permit their release into the environment. ODS's are generally found in refrigerants, fire fighting agents, and solvents.

4.10.1. The Contractor shall use only those products that are approved and listed by the EPA Significant New Alternatives Program (SNAP).

4.10.2. The Contractor shall furnish a material safety data sheet to the Government representative prior to use of any ODS or SNAP product on station.

4.10.3. Class I ODS's: The use on installations or the removal off an installation is strictly prohibited without the prior knowledge and consent of the Contracting Officer.

4.10.4. Class II ODS’s: Shall be used only when specified by the Government.

4.10.5. When ODS's of any class are used or saved for reuse, the Contractor shall list this amount in pounds on the "Daily Report To Inspector" form and the Contractor's invoice.

4.10.6. ODS's shall be captured and recycled in conformance with all applicable Federal, State, and local regulations.

4.11. SAFETY OFFICER: The Installation Safety Officer will be responsible for monitoring the contractor in the area of safety and accident prevention. Additional information may be provided and Contractor shall comply with the safety rules of the Government installation concerning related activities not directly addressed in this contract.

4.11.1. The Contractor’s personnel, when operating motor vehicles, shall not exceed ten (10) miles per hour when passing military troops on the roadways, and abide by post speed limits otherwise.

4.12. OCCUPANCY:

4.12.1. It shall be the Contractor’s responsibility to coordinate with the QAR to schedule and perform his work in such a manner as to create the least possible interference with the conduct of normal activities within the areas.

4.12.2. The Contractor shall not receive any additional compensation due to the conditions brought about by this occupancy and usage of the Government.

4.12.3. Contractors are only authorized to occupy areas in which active construction, maintenance, repair or associated work in the performance of the contract is required to be done.

4.12.4. The Contractor shall not block more than one access of the building at any time, nor shall he disrupt the existing parking arrangement at any of the building parking areas without prior coordination with the QAR.

5. CONDUCT OF EMPLOYEES

5.1. The contractor is fully responsible for the performance and conduct of his employees at all times while on post performing under the contract. The Contractor shall not allow any employee to perform work under the contract while under the influence of alcohol, drugs or any other incapacitating agent.

5.1.1. Contractor employees will abide by the DOD Smoking Policy.

5.2. Military police and other law enforcement personnel on post have the right to deny entry to post or remove from post any contractor employee for misconduct which endangers the health or safety of people or property or for reasons of security. In addition, the Post Commander may bar an individual from entering the post under the authority of 18 U.S.C. 1382.

5.3. Removal from post of a contractor employee in accordance with above shall not relieve the Contractor from the requirement to meet all of the terms and conditions of the contract.

6. SECURITY

6.1. At all times during the performance of work within the facilities, the Contractor and their employees shall remain cognizant of security restrictions existing within the facility. The Contractor’s employees shall ensure any doors, windows or access panels which may have been opened for them during the course of the work period are secured at the end of the day.

6.2. The Contractor shall report any incident in which no escort is provided for scheduled work within secured areas of the building or any occurrence during which an escort leaves the Contractor’s employees while within a secure area.

6.3. The Contractor and their employees may store tools and equipment within the work area. However, recognize they do so at their own risk even if the area can be secured.

6.4 All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

6.5 Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are (available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

6.6 All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

6.7 All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

6.8. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award. *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

7. INSPECTOR GENERAL’S (IG) AUTHORITY TO INSPECT CONTRACTORS

7.1. The Inspector General shall have access to the Contractor’s facilities, employees, operations, and records at the site where work is being performed at all times to conduct inspections or for other purposes. Where feasible, advance notification of an IG inspection or investigation will be provided to the Contractor by the Contracting Officer.

8. DEFINITIONS

8.1. Where the words “Special Contract Clauses” or “Special Clauses” appear in test provisions, the Technical Specifications, or on contract drawings, it shall be taken to mean “Special Contract Requirements”.

8.2. Throughout this contract, the word “indicated”, “shown”, or “specified” shall mean indicated, shown, or specified in the drawings and/or specified in the specifications.

8.3. Throughout this contract, the words “as directed” “inspected”, “selected”, or “accepted” shall mean as directed, inspected, selected or accepted by the QAR. The words, “approved” or “authorized” shall mean approved or authorized by the Contracting Officer. These definitions are provided as guidance for the contractor, and shall service as the governing interpretation when this language appears within the body of this contract and apparently conflicts with the above.

9. APPLICABLE PUBLICATIONS: Those applicable publications that are not listed in the Applicable Publication paragraph of the Technical Specifications sections, but are found elsewhere in the text of those specifications, also form a part of this contract.

10. SUBMITTALS / DELIVERABLES

10.1. SUBMITTALS: Contractor shall provided submittals to the COR for submittal approval minimum 30 days prior to scheduled installation of any referenced materials substituted in the technical sections herein, unless otherwise noted.

10.1.1. Original and four (4) copies of each submittal shall be provided and signed by the contractor. Once approved, original and four copies will be stamped “Approved”, signed and dated by the COR.

10.1.2. Distribution of submittals: Approved submittals will be included in the deliverables portion as stated in paragraph 10.2 below.

10.2. DELIVERABLES: Send a minimum of 30 days prior to contract completion date original and four (4) copies of ALL final documentation; a list of equipment inspected, work completed including filters changed and belts replaced. All documentation shall be sent to the COR.

10.3. The Contractor shall furnish to the above address the original manufacturer’s documentation and four (4) copies demonstrating material proof of compliance requirements in regards to Technical Specifications for this contract.

10.3.1. Certificate of Compliance:

10.3.1.1. Name and address of the Contractor

10.3.1.2. Project name

10.3.1.3. Location

10.3.1.4. Quantity

10.3.1.5. Dates of shipment or delivery to which the certificates apply

10.3.1.6. Each certificate shall be signed by an authorized officer of the manufacturing company

10.3.2. RESERVED

10.3.2.1. RESERVED

10.3.2.2. Date of the tests to which the report applies.

11. TECHNICAL SPECIFICATIONS:

PERIOD OF PERFORMANCE: The period of performance is a twelve month base and two twelve month option periods.

TASK 11.2. CPT Alden D. Allen USARC (NY030) 3126 Lake Road Horseheads NY, 14845

TASK 11.3. Mechanical:

11.3.1 Work shall consist of preventive maintenance service of boilers, circulators and air handling units for Training Building. Gas fired heating unit for the Storage building. Gas fired furnace in OMS.

Contractor shall replace all belts and replace air filters.

11.3.2 Contractor shall Remove, clean, adjust and check for proper operation the ignition assemblies on 4 each boiler units and verify that all controls are within operating specifications.

11.3.3 Contractor shall grease motor and bearing assemblies on 11 each circulating pumps.

11.3.4 Contractor shall grease motor and bearing assemblies, replace drive belts and replace filters on 2 each air handling units in Training Building.

11.3.5 Contractor shall grease motor and bearing assemblies, replace drive belts and replace filters on air handling unit for Kitchen.

11.3.6 Contractor shall check the 6 each radiant heating units in the Drill Hall for proper operation.

11.3.7 Contractor shall check the 2 each Gas fired heating units in the Storage building for proper operation and repair as necessary.

11.3.8 Contractor shall check the 1 each gas fired Furnace in the OMS building for proper operation and repair as necessary.

11.3.9 Contractor shall check 4 each Split Ductless systems in Training building for proper operation, clean filters and repair as necessary.

11.3.10 Contractor shall clean all air screens, grease fan motors and bearings, replace drive belts and check the antifreeze on the chiller unit.

TASK 11.4 SSG Reynold J. King (NY032) 101 Sunrise Road Ithaca, NY 14850

11.4.1 Work shall consist of preventive maintenance service of boilers, circulators, electric and gas fried heaters in Training building, drill hall, OMS and storage building. Contractor shall replace all belts and replace air filters.

11.4.2 Contractor shall Remove, clean, adjust and check for proper operation the ignition assemblies on 2 each boiler units and verify that all controls are within operating specifications.

11.4.3 Contractor shall grease the motor and bearing assemblies on 7 each circulating pumps.

11.3.4 Contractor shall check the 6 each gas fired heating units in the Drill hall for proper operation and repair as necessary.

11.4.5 Contractor shall check the 2 each gas fired heating units in the Storage building for proper operation and repair as necessary.

11.4.6 Contractor shall check the 2ea gas fired heating units in the Butler Storage building for proper operation and repair as necessary.

11.4.7 Contractor shall check the fresh air vent in Boiler room for proper operation and repair as necessary.

11.5 TEC 3 OLAF A. FREDERIKSEN (NY052)

11.5.1 Work shall consist of preventive maintenance service of boilers, circulators, electric and gas fried heaters in Training building, drill hall, OMS and storage building. Contractor shall replace all belts and replace air filters.

11.5.2 Contractor shall Remove, clean, adjust and check for proper operation the ignition assemblies on 2ea boiler units and verify that all controls are within operating specifications.

11.5.3 Contractor shall grease the motor and bearing assemblies on 5 each circulating pumps.

11.5.4 Contractor shall check the 6 each gas fired heating units in the Drill hall for proper operation and repair as necessary.

11.5.5 Contractor shall check all Split Ductless systems in Training building for proper operation, clean filters and repair as necessary.

11.5.6 Contractor shall check all radiant heating units in the OMS 2 each for proper operation and repair as necessary.

11.5.7 Contractor shall check the gas fired heating unit in the supply area for proper operation and repair as necessary.

11.5.8 Contractor shall check the fresh air vent in Boiler room for proper operation and repair as necessary.

11.6 MAJ Holleder USARC (NY070)

515 Ridge Rd.

Webster, NY 14580

11.6.1 Work shall consist of preventive maintenance service of boilers, circulators and air handling units for Training Building, OMS building and Storage building. Contractor shall replace all belts and replace air filters.

11.6.2 Contractor shall Remove, clean, adjust and check for proper operation of the ignition assemblies and heat exchangers on 4 each boiler units in Training building and verify that all controls are within operating specifications. Boilers shall be taken apart and thoroughly cleaned to include heating box and heat exchangers.

11.6.3 Contractor shall grease motor and bearing assemblies on 9 each circulating pumps.

11.6.4 Contractor shall grease motor and bearing assemblies, replace drive belts and replace filters on 4 each air handling units.

11.6.5 Contractor shall check 2 each Split Ductless systems in Training building for proper operation, clean filters and repair as necessary.

11.6.6 Contractor shall Remove, clean, adjust and check for proper operation of the ignition assemblies and heat exchangers on 2 each boiler units in OMS building and verify that all controls are within operating specifications. Boilers shall be taken apart and thoroughly cleaned to include heating box and heat exchangers.

11.6.7 Contractor shall grease motor and bearing assemblies on 5 each circulating pumps.

11.6.8 Contractor shall Grease motor and bearing assemblies, replace drive belts and replace filters on air handling unit in the OMS.

11.6.9 Contractor shall Check the 2 each radiant heating units in the Storage area of OMS for proper operation and repair as necessary.

11.6.10 Contractor shall check 1 each gas fired heating unit in the Heated Storage building for proper operation and repair as necessary.

11.6.11 Contractor shall clean all air screens, grease fan motors and bearings, replace drive belts and check the antifreeze on the chiller unit.

11.6.12 Contractor shall check the glycol make up unit for proper glycol percentage and fill tank to proper level of glycol.

11.6.13 Contractor shall check 36 fan powered terminal units located above the drop ceilings throughout the facility. Contractor shall replace throw away filter with new filter.

11.7 Rochester USARC (NY126)

11.7.1 Work shall consist of preventive maintenance service of boilers, circulators and air handling units for Training Building and OMS building. Contractor shall replace all belts and replace air filters.

11.7.2 Contractor shall Remove, clean, adjust and check for proper operation the ignition assemblies on 2 each boiler units in Training building and verify that all controls are within operating specifications.

11.7.3. Contractor shall grease motor and bearing assemblies on 8 each circulating pumps.

11.7.4 Contractor shall grease motor and bearing assemblies, replace drive belts and replace filters on 2 each air handling units.

11.7.5 Contractor shall check the 2 each radiant heating units in the Storage/Supply area of Training Building for proper operation and repair as necessary.

11.7.6 Contractor shall check the 1 each Electric heating units in the Mechanical room for proper operation and repair as necessary.

11.7.7 Contractor shall check 5 each Split Ductless systems for proper operation, clean filters and repair as necessary.

11.7.8 Contractor shall Remove, clean, adjust and check for proper operation the ignition assemblies on 1 each boiler units in OMS building and verify that all controls are within operating specifications.

11.7.9 Contractor shall Grease motor and bearing assemblies on 5 each circulating pumps.

11.7.10 Contractor shall grease motor and bearing assemblies, replace drive belts and replace filters on air handling unit in the OMS.

11.7.11 Contractor shall Check the 3 each Electric heating units in the OMS for proper operation and repair as necessary.

11.7.12 Contractor shall check the 2 each gas fired heating unit in the OMS Work Bay for proper operation and repair as necessary.

11.7.13 Contractor shall Check the 3 each radiant heating units in the Storage area of OMS for proper operation and repair as necessary.

11.7.14 Contractor shall check 2 each Split Ductless systems for proper operation, clean filters and repair as necessary.

11.7.15 Contractor shall clean all air screens, grease fan motors and bearings, replace drive belts and check the antifreeze on the chiller unit.

12 THIS CONCLUDES THE REQUIREMENTS OF THIS SOW:

Section SF 1449 - CONTINUATION SHEET

BASE: Preventative Maintanence HVAC SYS

FFP

BASE: Work shall consist of preventative maintenance of boilers, circulators, air handling units, roof top heating units, etc. as described in the Scope of Work specifically for each of the following seven locations: CPT Alden D. Allen USARC (NY030), SSG Reynold J. King USARC (NY032), TEC 3 Olaf A. Frederiksen USARC (NY052), MAJ Holleder USARC (NY070) and Chili USARC (NY126).

FOB: Destination

PURCHASE REQUEST NUMBER: 0010800668-0002

NET AMT

FFP

OY1: Work shall consist of preventative maintenance of boilers, circulators, air handling units, roof top heating units, etc. as described in the Scope of Work specifically for each of the following seven locations: CPT Alden D. Allen USARC (NY030), SSG Reynold J. King USARC (NY032), TEC 3 Olaf A. Frederiksen USARC (NY052), MAJ Holleder USARC (NY070) and Chili USARC (NY126).

NET AMT

FFP

OY2: Work shall consist of preventative maintenance of boilers, circulators, air handling units, roof top heating units, etc. as described in the Scope of Work specifically for each of the following seven locations: CPT Alden D. Allen USARC (NY030), SSG Reynold J. King USARC (NY032), TEC 3 Olaf A. Frederiksen USARC (NY052), MAJ Holleder USARC (NY070) and Chili USARC (NY126).

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

16-JUN-2017

99TH REGIONAL SUPPORT COMMAND

49 JETVIEW DRIVE

CHILI NY 14624

W56D5Q

16-JUN-2018

W56D5Q

16-JUN-2019

W56D5Q

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (APR 2016)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (r) of this provision.

(a) Definitions. As used in this provision --

“Economically disadvantaged women-owned small business (EDWOSB) Concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except--

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate--

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the…