W15QKN-16-R-1041.pdf

SEE ADDENDUM

(No Collect Calls)

W15QKN-16-R-1041 18-Jul-2016

b. TELEPHONE NUMBER

609-562-2437

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 25 Jul 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W15QKN9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

THERESA ECKSTEIN

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0010764929

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

US ARMY CONTRACTING COMMAND

5418 S. SCOTT PLAZA

JOINT BASE MDL NJ 08640

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$32,500,000

NAICS:

721110

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF51

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W15QKN-16-R-1041

Section SF 30 - BLOCK 14 CONTINUATION PAGE

SUPPLEMENTAL INFORMATION

INSTRUCTIONS TO OFFERORS

1. All questions shall be in writing. Questions may be e-mailed to Theresa Eckstein at theresa.m.eckstein.civ@mail.mil.

2. All offers shall be in writing. Quotes / offers may be e-mailed to Theresa Eckstein at theresa.m.eckstein.civ@mail.mil.

3. Anywhere in this solicitation where the term “quote” is used, it is hereby changed to read “offer”.

4. Anywhere in this solicitation where the term “quoter” is used, it is hereby changed to read “offeror”.

5. It is the offeror’s responsibility that all offers submitted, regardless of method of submission, are received in this office as stated on SF 1449.

6. The proposal must include the following information:

a. Technical: Facility Assessment consisting of cleanliness, security, amenities, and conformance with

Performance Work Statement (PWS) requirements, solicitation terms and conditions.

b. Price: pricing for each Line Item. Pricing must be submitted in the proper format. The proper format consists of QUANTITY * UNIT AMOUNT = NET AMT. In the event there is a difference between a unit price and the extended total, the unit price will be held to the intended price. If the Quoter/Offeror shows only the total price but fails to enter a unit price, the total divided by the estimated quantity will be held to be the intended price.

c. Third party providers should include the additional information requested in paragraph 8 below. Failure to provide this information with your quote may deem your quote non-responsive.

d. Complete blocks 12, 17 and 30 of the SF 1449 as well as any amendments. In doing so, the quoter accedes to the contract term and conditions as written in the Request for Quotes (RFQ).

e. Quoters/Offerors shall include Proposed meeting room layout (if applicable)

7. THIS IN NOT A SOLICITATION FOR EVENT PLANNING SERVICES. FOR A PROPOSAL SUBMITTED

BY AN OFFEROR THAT IS NOT A HOTEL, THE OFFER MUST SUBMIT A TECHNICAL PROPOSAL

FOR EVALUATION WHICH DESCRIBES THE OFFEROR’S TECHNICAL APPROACH FOR PROVIDING

THE REQUESTED SERVICES AS THE PRIME CONTRACTOR. AGAIN THIS IS NOT A SOLICITATION

FOR EVENT PLANNING SERVICES. AN OFFER WHICH REQUIRES THE GOVERNMENT TO

EXECUTE A SEPARATE AGREEMENT WITH A THIRD PARTY HOTEL SHALL BE DEEMED

TECHNICALLY UNACCEPTABLE.

8. AN ON-SITE REPRESENTATIVE MUST BE PRESENT, AND AVAILABLE DURING THE COURSE OF

THIS EVENT. QUOTERS MUST SUBMIT THE NAME, AND CONTACT INFORMATION FOR THE ON-

SITE REPRESENTATIVE PRIOR TO CONTRACT AWARD.

9. The area of consideration is within a 30 mile radius from Reagan National Airport located in Arlington, VA. The distance will be calculated by estimating the distance from Reagan National Airport, to the exact address where the event is proposed to take place. The distance will be calculated by utilizing commercial search engines; Google maps, or MapQuest. Whichever website site that yields the least distance will be utilized.

10. The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items necessary to provide the contracted services.

11. Contractors shall quote on all CLINS. CLIN pricing should be all inclusive of labor, labor burden, other direct cost (material, equipment, fees, licenses, etc), G&A and profit.

13. Line Item pricing should include all applicable taxes, fees, gratuities, commissions, services charges, etc. The federal government is tax exempt.

14. Room rates and lunch meal rate shall not exceed the government travel per diem rates in accordance with Joint

Federal Travel Regulation (JFTR).

15. All representations and certifications to include provision of Dun & Bradstreet number are to be returned with the quote. Dun and Bradstreet information can be found by calling (800)-333-0505. A contractor that is receiving an award resulting from this request for quotation must be registered in the System for Award

Management (SAM) prior to contract award. To register, offerors may log onto: www.sam.gov.

16. Dun and Bradstreet #__________________________

17. CAGE(commercial and government entity)code___________________

18. Federal Tax ID __________________

19. This project is unrestricted under NAICS 721110 with business size standard of $32.5mil.

The Prime contractor must provide Point of Contact(POC) at the facility from commencement to conclusion of the lodging. The name of the POC must be submitted with their quote/offer.

POC:_______________________________

The contractor must demonstrate the financial capabilities to fulfill the proposed event.

The contractor must submit the Federal Emergency Management Agency (FEMA) Certification of the proposed facility for the event with their offer/quote.

The contractor must submit with their offer all subcontracting agreements with their offer/quote.

The third party may only submit one offer, otherwise will not be eligible for contract award.

The above must be submitted with quote in order to be considered for contract award.

BASIS FOR AWARD

(A). Basis of Award: Award will be made on an all or none basis and will be based on Lowest Price Technically

Acceptable.

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation and is found to be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

1. Technical – Facility Assessment consisting of cleanliness, security, amenities, and conformance with terms and conditions of the PWS including any specified radius requirement.

2. Price - (Refer to the instructions to offerors)

(B) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(C ) The contractor’s offer shall remain valid until 19 August 2016.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 748 Each Yellow Ribbon Lodging (Attendees)

FFP

The contractor shall provide double rooms for attendees: 374 estimated lodging for a total of 2 nights: Check-in by 3PM on 19 August 2016 and Check-out by 11AM on 21 August 2016 (1 room per family) Estimated room total for attendees staying

2 nights is 748. (374 attendees x 2 nights = 748 night stays).

HOTEL SHALL ONLY BILL FOR ACTUAL ROOMS USED. THE FEDERAL

GOVERNMENT IS TAX EXEMPT. Personal expense items in guest rooms such as long distance phone charges, internet, movie rentals, laundry, room service, etc.

will be paid for by the guest and shall not be billed under the resultant purchase order. All prices MUST include all applicable taxes, fees, gratuities, commissions, and service charges.

FOB: Destination

PURCHASE REQUEST NUMBER: 0010764929

NET AMT

0002 60 Each Staff Lodging

FFP

The contractor shall provide double rooms for attendees: 500 estimated lodging for a total of 3 nights: Check-in by 3PM on 18 August 2016 and Check-out by 11AM on 21 August 2016 (1 room per person Estimated room total for attendees staying 3 nights is 20. (20 attendees x 3 nights = 60 night stays).

HOTEL SHALL ONLY BILL FOR ACTUAL ROOMS USED. THE FEDERAL

GOVERNMENT IS TAX EXEMPT. Personal expense items in guest rooms such as long distance phone charges, internet, movie rentals, laundry, room service, etc.

will be paid for by the guest and shall not be billed under the resultant purchase order. All prices MUST include all applicable taxes, fees, gratuities, commissions, and service charges.

0003 1,540 Each Full Hot Breakfast

FFP

Full Hot Breakfast- See Sections 5.1.5 through 5.1.5.2 of the PWS

0004 750 Each Full Hot Lunch

FFP

Full Hot Lunch - See Sections 5.1.5 through 5.1.5.2 of the PWS

0005 3 Each General Session

FFP

General Session: see PWS for details

0006 14 Each Breakout Rooms

FFP

Breakout Rooms: see PWS for details

0007 4 Each Administrative Office

FFP

Administrative Office: see PWS for details

0008 8 Each Counseling Room

FFP

Counseling Room: see PWS for details

0009 10 Each Youth and Teen Activity Room

FFP

Youth and Teen Activity Room: see PWS for details

0010 2 Each Registration Area

FFP

Registration Area: see PWS for details

0011 3 Each Meeting Area(Community Partners Exhibit)

FFP

Meeting Area(Community Partners Exhibit): see PWS for details

0012 3 Each Visual Equipment

FFP

Visual Equipment: see PWS for details

0013 3 Each Audio Equipment

FFP

Audio Equipment: see PWS for details

0014 20 Each Cold Box Lunch

FFP

Cold Box Lunch: See Sections 5.1.5 through 5.1.5.2 of the PWS

0015 252 Each Additional Attendee Lodging

FFP

The contractor shall provide double rooms for attendees: 126 estimated lodging for a total of 2 nights: Check-in by 3PM on 19 August 2016 and Check-out by 11AM on 21 August 2016 (1 room per family) Estimated room total for attendees staying

2 nights is 252. (126 attendees x 2 nights = 252 night stays).

HOTEL SHALL ONLY BILL FOR ACTUAL ROOMS USED. THE FEDERAL

GOVERNMENT IS TAX EXEMPT. Personal expense items in guest rooms such as long distance phone charges, internet, movie rentals, laundry, room service, etc.

will be paid for by the guest and shall not be billed under the resultant purchase order. All prices MUST include all applicable taxes, fees, gratuities, commissions, and service charges.

PREFORMANCE WORK STATEMENT PWS

PERFORMANCE WORK STATEMENT

Yellow Ribbon Event in Arlington, VA

19-21 August 2016

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personnel services contract to provide support services for the Yellow Ribbon Event on 19-21 August 2016, planned for the Arlington, VA area in support of the 99th Regional Support Command

(RSC). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Prime Contractor who, in turn is responsible to the Government.

1.1 DESCRIPTION OF SERVICES/INTRODUCTION: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Yellow Ribbon as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the terms, conditions and standards in this contract as well as all federal, state and local regulations.

1.2 BACKGROUND: The 99th RSC is located at Joint Base McGuire-Dix-Lakehurst, NJ. This command supports

51,000 soldiers in 13 states that provide the best in class BASOPS when deployed to support the missions of the

United States Army and the Government. The Yellow Ribbon event is a requirement of Department of Defense

Instruction 1342.28, which establishes the Yellow Ribbon Reintegration Program. The Yellow Ribbon Program consists of four events: 1st event occurs prior to deployment, 2nd occurs during deployment, 3rd and 4th events occur post-deployment.

1.3 OBJECTIVES: The result of this contract is to provide lodging and meeting space within a

30-mile radius of Ronald Reagan Airport to accommodate 520 attendees and staff members, to ensure adequate space for learning and to meet the needs of the units within the 99TH RCS Area of Responsibility (AOR). Hotel rooming, meeting space rooms, audio-visual (screens, audio connections, computer hookups, and microphones), and space for community partners, shuttle service and serve three meals. To ensure there is a conducive learning environment/atmosphere at the event venue to support Yellow Ribbon presentations and training and to provide those government personnel and their families attending the event with quality accommodations and identified support services.

1.3.1 Provide hotel lodging for up to 520 attendees and staff.

1.3.2 Provide a separate dining area for participants and unit staff.

1.3.3 Serve two (2) meals-a-day during full event days and Sunday breakfast on the day of departure.

1.3.4 Provide 1 separate General Session meeting room for 19-21 August 2016. Room shall hold up to 650 personnel round tables seating rounds 8-10 people each.

1.3.5 Provide seven (7) Breakout Session rooms with seating for 80 each theater style.

1.3.6 Audio Visual Services provide audio visual equipment, laser pointer and remote slide changer and stage or riser for the General Sessions.

1.3.7 Provide space near the session rooms and audio visual support for (3) general sessions to include: (high resolution projectors with associated screens, audio connections, high definition monitors to display presentations that portable computers can connect to, and wireless microphones with amplified audio systems).

1.3.8 Provide space for up to fifty (50) tables for community partners.

1.4 SCOPE: The Government is anticipating 750 attendees (Soldiers and Family members) for this event. Attendees will arrive on 19 August 2016 after allowed check-in time and register at the event location that day. 20 Advance party staff members will arrive on 18 August 2016.

Everyone will depart on 21 August 2016.

1.4.1 The Hotel shall offer the following: lighted parking lot, small gift shop, an exercise room, full-service restaurant or food court, elevators for access to other than the ground floor, valet laundry, vending, and ice machines. Restricted Access after-hours, such as key cards are used as a security measure to enter the hotel. As a minimum, individual lodging rooms shall be equipped with the following: television with remote, telephone, internet access, small refrigerator, and microwave. The event venue shall have meeting space for multiple simultaneous briefings, a staff operations center, and counseling rooms. The event venue shall have sufficient seating to meet the requirements for the anticipated attendance plus normal occupation within reasonable proximity to the meeting spaces. The event venue shall have easy and inexpensive public transportation, or their own shuttle service to and from the airport. The Contractor shall provide an on-site representative from the time the advance party arrives on the Thursday conclusion of the event until the advance party leaves on the Sunday and departure of the

Government’s event staff.

1.4.2 From 12:00 pm on 18 August 2016 through 3:00 pm on 21 August 2016, a government staff operations room will be established with internet connectivity for up to 20 connections. A

Yellow Ribbon registration desk shall be setup to accept registration from event participants on

19 August 2016 beginning at 1:00 pm and concluding at 9:00 pm, preferably in the lobby of the lodging facility or in proximity to event general session area. There will be a Yellow Ribbon

Welcome No Host Social held on the evening of 19 August 2016 from 7:00 pm to 9:00 pm on the event participants’ day of arrival. The first formal program event day will begin at 8:00 am on 20 August 2016. The program(s) will start at 8:00 am and end no later than (NLT) 4:30 pm.

The program will consist of up to 1 general sessions for all attendees as well as 7 breakout rooms for 650 attendees for small group training sessions. Event participants will commence travel home the afternoon and evening of 21 August 2016. Lodging shall be provided under government contract for attendees and staff. Space for up to 50 Community Partners to be located in an area adjacent to the General Sessions room; they shall make their own rooming arrangements. The following meals shall be required; Saturday; 20 August 2016 – breakfast, and lunch. 21 August 2016 – breakfast. The dining area needs to be separate from the session rooms.

1.5 PERIOD OF PERFORMANCE: The period of performance shall be from 19 August 2016 -21 August 2016.

Location: contractor’s site identified in their proposal.

1.6 GENERAL INFORMATION:

1.6.1 HOURS OF OPERATION: The contractor is responsible for conducting business 24 hours daily through arrival of the advance party until conclusion of the event on the last day, or unless unforeseen holdover attendees with air travel arrangements for the morning following the event conclusion. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS at the contractor’s place of business, with exception of severe weather and/or government shutdown/closures.

1.6.2 TYPE OF CONTRACT: The Government will award a Firm Fixed Price contract vehicle.

1.6.3 SECURITY REQUIREMENTS: The contractor shall provide room lockout keys for logistics storage area, staff operations room to secure pilfer-able items.

1.6.4 KEY PERSONNEL: The following Government personnel are considered key personnel by the government:

MG Margaret Boor, 99th Commanding General, CSM Wills, 99th CSM, Mrs. Karen Kim-Walzer, 99th Acting CoS, Delini Sookllal-Makarowski, DHR Director, Mr. Kenneth Moore, Programs and Services Division Manager, Ms.

Cheryl Davis, Family Programs Director. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.6.5 SUPERVISION OF CONTRACTOR EMPLOYEES: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor and subcontractor employees’ performance.

1.6.6 ORGANIZATIONAL CONFLICT OF INTEREST: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interest

(OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan shall be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting

Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting

Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2.1. DEFINITIONS:

2.1.1 CONTRACT ADMINISTRATOR. The official Government representative delegated authority by the

Contracting Officer to administer a contract. This individual is normally a member of the appropriate

Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2 CONTRACTOR. A supplier or Contractor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the

Performance Work Statement.

2.1.6 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7 GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY (GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.8 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.10 QUALITY ASSURANCE. The government procedures to verify that services being performed by the

Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11 QUALITY ASSURANCE SPECIALIST. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

2.1.12 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.13 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privy of contract with the subcontractor.

2.1.14 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.2 ACRONYMS:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AOR Area of Responsibility

AR Army Regulation

BASOPS Base Operations

CAP Corrective Action Plan

CDR Contract Discrepancy Report

CFR Code of Federal Regulations

CMR Contract Manpower Reporting

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

FSC Federal Service Code

FY Fiscal Year

GFP Government Furnished Property

HIPAA Health Insurance Portability and Accountability Act of 1996

IAW In accordance with

KO Contracting Officer

MFLC Military Family Life Consultant

NLT No later than

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

OFT Operations, Functional, Training

ODC Other Direct Costs

PDHRA Post Deployment Health Reassessment

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QC Quality Control

QCP Quality Control Plan

RSC Regional Support Command

TE Technical Exhibit

UIC Unit Identification Code

PART 3

GOVERNMENT FURNISHED PROPERTY (GFP), EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: (assuming no GFP is included in any of the attached

Annexes) The Government will not provide any services, facilities, or utilities, equipment or material to the contractor to assist the contractor with the requirements of this PWS.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4.1 GENERAL: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

PART 5

5. SPECIFIC TASKS:

5.1 BASIC SERVICES: The contractor shall provide services to support Yellow Ribbon that include (lodging, meeting space, meals, audio/visual, child and youth care services, parking or transportation, and shuttle service).

The Government will not be responsible for room service charges, long distance phone calls, movie rental charges, internet service charges, laundry, or other incidental room charges. Any such charges shall require the occupants to provide their personal credit cards to secure payment for those charges. The Government shall provide a total room count by 12 August 2016 and will cancel NLT 15 August 2016. The Government shall only pay for rooms used. See the following annexes for further specific task details.

5.1.1 LODGING AND MEETING ROOMS: The Contractor shall provide lodging for Staff and Attendees for this

Yellow Ribbon. At a minimum, the lodging establishment shall meet International Hospitality Association (IHA)

Three Star rating criteria. The total estimated rooms for attendees, staff and presenters is 520 rooms for an estimated total of 3 night stays; broken down as follows:

5.1.1.1 The contractor shall provide rooms for attendees: 750 estimated attendees will need lodging for a total of 2 nights: 19 August 2016 and 21 August 2016 (assumption: 1 room per family unless extenuating circumstances exists for a total of 500 rooms). Estimated room total for attendees staying 2 nights is 1000. (500 rooms x 2 nights = 1000 night stays).

5.1.1.2 The contractor shall provide rooms for staff members: 20 estimated staff members will need lodging for a total of 3 nights: 18 August 2016, 19 August 2016, and 20 August 2016 (assumption: 1 room per staff member).

Estimated room total for staff staying 3 nights is 60. (20 staff x 3 nights = 60 nights stays).

5.1.1.3 Security: The hotel shall be in low crime area as determined by the 99th RSC Directorate of Emergency

Services Anti-Terrorism Threat Assessment. Contractor shall limit conference area entries to outsiders during the event.

5.1.1.4 General: The contractor shall allow no onsite hotel renovations or other activities that will interfere with this event.

5.1.2 MEETING ROOMS: Contractor shall provide meeting rooms for one (1) General Session room, seven (7) Breakout session rooms, (1) Staff Operations Admin room, (5) child and youth programs rooms, and (4) Counseling Rooms.

5.1.2.1 The contractor shall provide one (1) Meeting Room available 19 August 2016 evening from 6:00 p.m. to 9:00 p.m. for a Yellow Ribbon Welcome & Games Icebreaker event capable of holding up to 500 attendees in rounds of 8 (preferably a mix of high and low small rounds and 3-

4 rounds with seating 10 if 72 inch diameter tables are available.

5.1.2.2 The contractor shall provide one (1) General Session room capable of holding up to 650 attendees in rounds of 8 (preferably rounds of 10 if 72 inch diameter tables are available) from

Saturday 6:00 a.m. to 8:45 a.m. and again on Sunday 7:30 a.m. to 9:00 a.m. This General Session room shall be available for setup NLT 6:00 a.m. both days. This room shall contain a stage or platform (risers).

5.1.2.3 The contractor shall provide up to four (4) breakout rooms capable of holding up to 80 persons set up theatre style from Saturday 8:00 a.m. to 4:30 p.m. for Event 3 breakout sessions.

Both of the Breakout Session may be conducted on Saturday from approximately 8:00 a.m. to

4:30 p.m. then on Sunday from approximately 8:30 a.m. to 12:00 p.m.

5.1.2.4 The contractor shall provide up to three (3) breakout rooms capable of holding up to 80 persons set up theatre style from Saturday 8:00 a.m. to 4:30 p.m. for Event 4 breakout sessions.

Both of the Breakout Session may be conducted on Saturday from approximately 8:00 a.m. to

4:30 p.m. then on Sunday from approximately 8:30 a.m. to 12:00 p.m.

5.1.2.7 The contractor shall provide four (4) rooms for individual (MFLC) counseling. We prefer these rooms to be within a three (3) minute walking distance from (Event 3 and 4). Rooms only need a table with 4-5 chairs. Provide water pitcher with cups/glasses and a box facial tissue in each room.

5.1.2.8 The contractor shall provide one (1) room to be used as the Staff Administrative Center, 20 person occupancy (available the Thursday prior to the conference through noon on Sunday following conference). Room shall be adjacent to main General Session area when possible.

5.1.2.9 The contractor shall provide one (1) room for a non-denominational religious service with seating for 50 theater style from 8:00 am to 8:30 am Sunday morning (can be same room as breakout room).

5.1.2.10 The contractor shall provide five (5) rooms to be used for child and youth activities rooms shall have tables and chairs to accommodate childcare and youth. All 5 rooms should be within close proximity of each other, restrooms and the main conference space. The five (5) rooms shall have 25 feet per child/youth except for the infant rooms must have 35 feet per infant to accommodate cribs. There should be enough room space to accommodate maximum of 2 (ratio) group per breakout room, ratio grouping cannot exceed maximum group ratio child/youth numbers.

5.1.2.11 The contractor shall provide space in hotel lobby, or in foyer areas in proximity to meeting room areas for up to 50 Community Partners (info tables). Prefer to have available for setup on Friday evening by 7:00 p.m. so our Community Partners can setup.

5.1.2.12 The contractor shall provide separate dining area to seat up 750 Attendees for Saturday breakfast and lunch. Sunday breakfast.

5.1.2.13 The contractor shall provide one (1) room to be used for logistical storage beginning

Thursday 18 August 2016 through Sunday 21 August 2016 for logistic/resources and IT equipment storage in a room that is equivalent to a 50 person occupancy room. Room will require double doors (no middle bar on doors) to move equipment in and out, preferably near the freight elevator if equip.

5.1.3 AUDIO VISUAL: Contractor shall provide audio visual equipment for General Session rooms 20 & 21 August

2016 to include screens, handheld wireless and lavaliere microphones (mics), laptop audio connections, and podium.

5.1.3.1 NA

5.1.3.2 The contractor shall provide up to two (2) 10 x 10 Screens (preferably larger) x three (3) days (19, 20 & 21 August 2016) for each of the main General Session room. Prefer to have screens placed in each corner on an angle for best viewing.

5.1.3.3 The contractor shall provide handheld wireless and lavaliere mics for each of the session rooms as follows:

5.1.3.3.1 The contractor shall for General Session, provide one (1) each wireless handheld, lavaliere mic, and 1 handheld mic.

5.1.3.9 The contractor shall provide one (1) high-speed internet access point for up to 20 connections in the Staff Administration Center from Thursday 18 August 2016 (12:00 p.m.) of the event through Sunday 21 August 2016 (1:00 p.m.)

5.1.3.10 The contractor shall provide three (3) television sets (preferably 42” or larger) with DVD player, one in each of the three (3) designated children activity rooms (from Saturday 7:00 a.m. to Sunday 11:00 am for ages 4-7, 5-12 & 13-17. Up to (2) televisions may be used for our welcome and game event Friday evening.

Catering

5.1.5 Food and Beverage. The contractor shall provide 2310 meals commencing with two (2) meals (Breakfast and

Lunch) on Saturday 20 August 2016, the first full event day and on Sunday 21 August 2016, the day of departure, a breakfast meal and 20 box lunches shall be provided. Food and beverage charges are based upon a total of servings per meal. Self-serve beverage stations are preferred at each meal. Local government per diem rates for food shall apply. The dining room needs to be a separate room from the meeting rooms. The contractor shall identify the notification time frame for meal cancellation. The cancellation time frame should be consistent with commercial practice. The contractor must be in compliance with all applicable Army regulations regarding food and beverage services.

5.1.5.1 Breakfast. Hot food buffet shall be available from (6:00 a.m.) to (7:45 a.m.) on the following day(s): 20

August 2016 and 21 August 2016) total of 1540. Scrambled and boiled eggs, 2 types of meat (Pork bacon and sausage, and turkey sausage or bacon) potatoes or grits, oatmeal, pastries, bread, (toast or biscuits), yogurt, fresh fruits and an assortment of cereal. Hot coffee, hot tea, hot chocolate, various fruit juices, milk (whole and skim) and water.

5.1.5.2 Lunch. Hot food buffet shall be available from (11:00 p.m.) to (1:00p.m.) on the following day: 20 August

2016 for 700 adult lunches. Buffet(s) shall include such items as: (2 meat selections, 3 sides, garden salad with 3 dressing options, 3 deserts, Hot coffee, hot tea, hot chocolate, various fruit juices, milk (whole and skim), various soft drinks, and water. Must also provide small plates for children with child-friendly food choices i.e. chicken nuggets, fish sticks, macaroni and cheese, and Sloppy Joe sandwiches etc. fruit juice and milk, available for at least

50 kids. The total lunch meal charges shall be the sum of adult and children meals. Self-serve beverage stands are preferred. Box Lunch: on 21 August 2016 for 20 support staff shall include Tuna, Turkey and Cheese, Ham and

Cheese with fresh fruit, a snack, water, juice and soda.

5.1.5.3 Dinner. NA

5.1.5.4 A final Banquet Event Order (BEO) shall be submitted to the COR (if applicable, Contracting officer if no

COR appointed) 10 calendar days prior the event.

Additional Support Items

5.1.6 Additional Support Items: The following items are required to support the event:

5.1.6.1 The contractor shall provide on Friday 19 August 2016, ten (10) tables with skirts and chairs in the registration area for attendee event registration and in processing. On Saturday 20 August 2016, four (4) tables with skirts and chairs in registration area from 6:00am to 8:00am for attendee event registration and in processing.

5.1.6.2 The contractor shall be prepared to support up to 50 community member representatives with tables, chairs, power, etc. The specific arrangements shall be between the contractor and individual community members. The

Government shall not be invoiced for any cost associated with this effort to include any loss or damage to the contractor’s property.

5.1.6.3 The contractor shall provide a means to communicate with contractor staff, hand held radios or other means to communicate quickly with Hotel Staff during the event periods.

5.1.6.4 The contractor shall provide a dedicated Audio/Visual person on-site to be available to assist during all

Event days from 5:30pm to 8:00pm Friday 19 August 2016, 6.30am to 3:30pm Saturday 20 August 2016 and

7:00am to 11:00am Sunday 21 August 2016.

5.1.7.1 Parking or Transportation: The contractor shall provide six (6) parking spaces per night for three (3) nights

18 August 2016 – 20 August 2016, in an adjacent parking ramp or lot to accommodate the vehicles for government employees attending this event.

5.2 CONTRACTOR MANAGEMENT REPORTING (CMR): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for

Yellow Ribbon via secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on "Department of the Army CMRA" or the icon of the DOD organization that is receiving or benefitting from the contracted services.

5.2.1 Reporting inputs shall be for the labor executed during the period of performance during each Government

Fiscal Year (FY), which runs October 1 through September 30. While inputs may be reported any time during the

FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2015. Contractors may direct questions to the help desk by clicking on "Send an email" which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component's CMR website.

5.2.2 The required data fields include: (1) Contracting Office, Contracting Officer, or also known as the Contracting

Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of

Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-

Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is http://www.ecmra.mil/ responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Origin Government Origin Government

0002 Origin Government Origin Government

0003 Origin Government Origin Government

0004 Origin Government Origin Government

0005 Origin Government Origin Government

0006 Origin Government Origin Government

0007 Origin Government Origin Government

0008 Origin Government Origin Government

0009 Origin Government Origin Government

0010 Origin Government Origin Government

0011 Origin Government Origin Government

0012 Origin Government Origin Government

0013 Origin Government Origin Government

0014 Origin Government Origin Government

0015 Origin Government Origin Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

0001 POP 18-AUG-2016 TO

21-AUG-2016

N/A 99TH REGION

99TH REGION

5514 TEXAS AVE

JOINT BASE MDL NJ 08641

W81Y6F

0002 POP 18-AUG-2016 TO

N/A N/A

0003 POP 18-AUG-2016 TO

0004 POP 18-AUG-2016 TO

0005 POP 18-AUG-2016 TO

0006 POP 18-AUG-2016 TO

0007 POP 18-AUG-2016 TO

0008 POP 18-AUG-2016 TO

0009 POP 18-AUG-2016 TO

0010 POP 18-AUG-2016 TO

0011 POP 18-AUG-2016 TO

0012 POP 18-AUG-2016 TO

0013 POP 18-AUG-2016 TO

0014 POP 18-AUG-2016 TO

0015 POP 18-AUG-2016 TO

N/A 99TH REGION

99TH REGION

5514 TEXAS AVE

JOINT BASE MDL NJ 08641

W81Y6F

CLAUSES INCORPORATED BY REFERENCE

52.203-11 Certification And Disclosure Regarding Payments To

Influence Certain Federal Transactions

SEP 2007

52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

OCT 2010

52.203-17 Contractor Employee Whistleblower Rights and Requirement

To Inform Employees of Whistleblower Rights

APR 2014

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-13 System for Award Management Maintenance JUL 2013

52.204-16 Commercial and Government Entity Code Reporting JUL 2015

52.204-18 Commercial and Government Entity Code Maintenance JUL 2015

52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.212-1 Instructions to Offerors--Commercial Items OCT 2015

52.212-4 Contract Terms and Conditions--Commercial Items MAY 2015

52.215-1 Instructions to Offerors--Competitive Acquisition JAN 2004

52.222-50 Combating Trafficking in Persons MAR 2015

52.222-55 Minimum Wages Under Executive Order 13658 DEC 2015

52.223-3 Hazardous Material Identification And Material Safety Data JAN 1997

52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011

52.223-17 Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts

MAY 2008

52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

JUL 2013

52.233-1 Disputes MAY 2014

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.246-4 Inspection Of Services--Fixed Price AUG 1996

52.247-34 F.O.B. Destination NOV 1991

52.252-1 Solicitation Provisions Incorporated By Reference FEB 1998

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7004 Alt A System for Award Management Alternate A FEB 2014

252.204-7011 Alternative Line Item Structure SEP 2011

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting.

DEC 2015

252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

MAY 2016

252.213-7000 Notice to Prospective Suppliers on Use of Past Performance

Information Retrieval System--Statistical Reporting in Past

Performance Evaluations

JUN 2015

252.225-7031 Secondary Arab Boycott Of Israel JUN 2005

252.225-7048 Export-Controlled Items JUN 2013

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006

252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.243-7001 Pricing Of Contract Modifications DEC 1991

252.243-7002 Requests for Equitable Adjustment DEC 2012

252.244-7000 Subcontracts for Commercial Items JUN 2013

252.246-7000 Material Inspection And Receiving Report MAR 2008

252.247-7023 Transportation of Supplies by Sea APR 2014

CLAUSES INCORPORATED BY FULL TEXT

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (APR 2016)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (r) of this provision.

(a) Definitions. As used in this provision --

“Economically disadvantaged women-owned small business (EDWOSB) Concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except--

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

http://www.acquisition.gov/

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the

Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment

Act of 2007) conducting the business can demonstrate--

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of…