BOTTLED_WATER_SERVICE_SOW.pdf

BOTTLED WATER SERVICE

STATEMENT OF WORK

1. BACKGROUND

1.1 The U. S. Army Garrison Public Works Directorate at Picatinny Arsenal, New Jersey is responsible for infrastructure engineering and design activities, repair and/or construction at installation facilities, real property management, and base support on the installation. Picatinny Arsenal is located approximately five (5) miles north of Dover, Morris County, New Jersey.

2. OBJECTIVES

2.1 To award a fixed price/indefinite quantity/indefinite delivery contract for bottled water and accessories, to be provided in accordance with the specifications contained herein. The work consists of the contractor furnishing all labor, supervision, travel, materials and equipment required to accomplish the work.

2.2 The contract is primarily required to provide potable water for employees who are located at facilities that are not connected to the installation’s potable water distribution system.

3. DESCRIPTION OF SERVICES:

3.1 Bottled Water: The contractor shall furnish bottled water in five gallon sanitized water bottles to installation facilities. Water shall meet all physical, chemical, bacteriological and radiological parameters set forth under applicable provisions of National Interim Primary Drinking Water Regulations. Fresh supplies of water shall be furnished during each delivery to replace previously delivered water, to include partially consumed bottles of water. Bottled water shall be compensated for on a unit price per bottle basis.

3.2 Hot and Cold and Cold Water Only Coolers: The contractor shall provide hot and cold water coolers or cold water only coolers as directed by the Contracting Officer’s Representative. Hot and cold water coolers and cold water only coolers shall operate in conformance with manufacturer’s design and operating parameters. Hot and cold water coolers and cold water coolers shall be compensated for on a monthly rental basis.

4. DELIVERY PROCEDURES:

4.1 Regular Delivery:

4.1.1 The contractor will be provided a regular bottled water delivery schedule by the Contracting Officer’s Representative at the time of contract award. A Sample Regular Bottled Water Delivery Schedule is provided at Attachment I.

4.1.2 During the initial delivery, the contractor shall provide the quantities of bottled water and quantities and types of accessories (coolers) to the locations indicated on the delivery schedule.

4.1.3 Deliveries of bottled water shall take place on a weekly basis thereafter in accordance with the requirements set forth on the regular delivery schedule, unless otherwise directed by the Contracting Officer’s Representative.

4.1.4 The contractor shall make regular deliveries of bottled water and any accompanying accessories on Mondays. If a federal holiday falls on a Monday or the installation is closed for whatever reason, the contractor shall make deliveries on an alternate day that is acceptable to the Contracting Officer’s Representative.

4.1.5 The Contracting Officer’s Representative shall revise the requirements set forth on the regular delivery schedule as the need may dictate throughout the contract period of performance.

Such revisions shall include adding or deleting buildings; increasing or decreasing quantities of bottled water or accessories; and, increasing or decreasing the frequency of service.

4.2 Emergency Deliveries: In the interim between regularly scheduled deliveries, the contractor shall be required to satisfy any emergency requirements that may arise for bottled water and/or accessories, as directed by the Contracting Officer’s Representative. Deliveries of emergency supplies of bottled water and/or accessories shall take place within twenty four (24) hours after notification by the Contracting Officer’s Representative.

4.3 Delivery Authorization: The contractor shall only honor telephone requests for alterations of the regular weekly delivery schedule or emergency deliveries from the duly designated Contracting Officer’s Representatives. The government will provide the contractor the names and telephone numbers of those persons after award of this contract.

4.4 Delivery Ticket: The contractor shall, upon completion of all deliveries, provide a copy of an itemized delivery ticket to the Contracting Officer’s Representative. The delivery ticket shall form the sole basis for contractor invoicing under the contract.

5. CONTRACTOR MARKINGS:

All equipment and non-consumable supplies furnished by the contractor under this contract shall be suitably marked to indicate ownership by the contractor.

6. WATER TESTING:

6.1 The government reserves the right to perform periodic analyses of the bottled water to ensure that the water meets all physical, chemical, bacteriological and radiological parameters set forth under applicable provisions of National Interim Primary Drinking Water Regulations.

6.2 The bottled water product shall be periodically tested by the contractor in accordance with State of New Jersey regulations. The testing shall be performed by a laboratory certified by the appropriate State of New Jersey regulatory agency, New Jersey Department of Environmental Protection (NJDEP).

6.2.1 During the performance phase of the contract and upon request, the contractor shall furnish to the Contracting Officer’s Representative, the following documentation pertaining to the testing laboratory:

6.2.1.1 The name of the testing laboratory the contractor currently uses to test his bottled water product.

6.2.1.2 A copy of the valid certificate issued to the laboratory by the NJDEP.

6.2.1.3 A copy of the bottled water test.

7. EXCLUSITIVITY:

All equipment and supplies provided by the contractor under this contract are for the exclusive use of the United States Government, its agents or instrumentalities, and such equipment and supplies shall be exempt from the provisions of all local and state sales and use tax acts.

8. SAFETY AND SAFETY BRIEFING:

8.1 The contractor shall fully comply with the conditions stated herein to preclude fire and general safety hazards.

8.2 The contractor shall ensure that deliveries taking place at occupied buildings shall be conducted in such a manner so as to not interfere with building operations, nor produce safety and/or fire hazards.

8.3 Buildings with orange tags displaying the numbers 1 and 2 possess high explosive hazard potential, while numbers 3 and 4 designate buildings of fast fire and moderate fire potential.

8.4 A safety briefing will be conducted by the ARDEC Safety Office prior to the commencement of work, unless otherwise waived by the government. The government will make all arrangements for the briefing.

8.5 The contractor is responsible for compliance with applicable Occupational Safety and Health Administration (OSHA) standards.

8.6 The contractor shall understand that work cannot commence until:

8.6.1 A safety briefing is held or waived by the ARDEC Safety Office. At the safety briefing, the contractor shall be responsible for asking for and obtaining all available information relating to estimated "hazards in the areas" associated with work performance.

8.6.2 A safety work permit is issued.

8.7 The prime contractor shall be responsible for the safety briefing of any subcontractor(s).

8.8 The contractor shall provide and place barricades or safety cones on roadways or parking lots whenever vehicular traffic is to be impeded by delivery operations.

8.9 All contractor personnel, including subcontractors and suppliers, are expected to comply with ARDEC safety regulations when their work impacts on, or interfaces with, ARDEC personnel and facilities. Applicable requirements will be covered during the safety briefing and compliance monitored through periodic visits by ARDEC Safety Office representatives.

9. ACCIDENT REPORTING:

9.1 The contractor shall maintain an accurate record of, and shall report exposure data and all accidents resulting in death, traumatic injury, occupational disease, and damage to property, materials, supplies and equipment incidental to work performed under this contract.

9.2 Accident reports shall be furnished to the Picatinny Garrison Safety Office and the Contracting Officer’s Representative no later than 2 business days after date of accident occurrence.

10. STANDARD SPECIFICATION:

In every case where a federal standard or standard specification of a professional society is referred to in the contract specifications, the contractor shall be required to comply with the latest revision in effect throughout the contract period of performance.

11. LOCAL RULES AND REGULATIONS:

11.1 All persons working at Picatinny Arsenal in connection with this contract, including employees of the contractor and all subcontractors and suppliers, shall conform to the applicable rules and regulations of Picatinny Arsenal, including traffic and parking regulations.

11.2 Picatinny Arsenal traffic rules and regulations are consistent with the motor vehicle laws of the State of New Jersey and are enforced by Picatinny Arsenal Police and the U.S.

Commissioner.

11.3 The following local rules and regulations shall be strictly complied with:

11.3.1 For the performance of this procurement action, the contractor shall employ only U.S.

citizens or non-U.S. citizens residing in the United States, and who legally entered the United States and can produce evidence of legal authority to be employed in the United States.

11.3.2 The contractor shall utilize only qualified, responsible, and capable people in the performance of the work. The government will require that the contractor remove from performance of work any employees who endanger persons or property, or whose continued employment under contract is inconsistent with the interests of military security.

11.3.3 All employees of the contractor who will be performing work at Picatinny Arsenal shall be issued an identification badge or visitor pass. The identification badge or visitor pass issued to each employee of the contractor is for the employee's use only. Misuse of the badge or pass, such as permitting others to use it, shall result in barring the employee from the center. All Picatinny Arsenal identifications issued shall immediately be delivered to the Security Division for cancellation upon release of any employee, or the termination or completion of the procurement action.

11.4 Registration of Vehicles: All motor vehicles operated by the contractor, his employees, subcontractors and suppliers within the boundaries of Picatinny Arsenal shall be registered with their state of origin, and owners shall demonstrate adequate liability insurance coverage. A currently valid state registration, driver's license and insurance identification card shall be required for operating motor vehicles on the installation.

ATTACHMENTS

ATTACHMENT I - SAMPLE BOTTLED WATER DELIVERY SCHEDULE

Building No. Hot/Cold Cooler Cold Cooler Bottled Water Remarks 10B 1st and 2nd floor 2 14 18 1 15 High Bay Area 19 1 12 20 1 4 62 1 6 68 1 6 73 1 8 Scale House 173 5 31 Basement 174 1 0 216 1 9 231 1 11 405 1 13 472 1 9 617 1 10 660 1 7 806 1 10 810 1 5 1403 1 2 1463 1 5

ATTACHMENT 2 – ACCOUNTING FOR CONTRACT SERVICE

3.1 “The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractors manpower) required for performance of this contract. The contractor is required to completely fill in all information in the format using the following web address: https://contractormanpower.army.pentagon.mil. The required information includes:

3.1.1 Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative.

3.1.2 Contract number, including task and delivery order number.

3.1.3 Beginning and ending dates covered by this reporting period.

3.1.4 Contractor name, address, phone number, email address, identity of contractor employee entering data.

3.1.5 Estimated direct labor hours (including subcontractors).

3.1.6 Estimated direct labor hours paid by this reporting period (including subcontractors).

3.1.7 Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different);

3.1.8 Estimated data collection cost.

3.1.9 Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information).

3.1.10 Locations where contractors and sub-contractors perform this work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website).

3.1.11 Presence of deployment or contingency contract language.

3.1.12 Number of contractor and sub-contractor employees deployed in the theater this reporting period (by country).

3.2 As part of this submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed twelve (12) months ending September 30 of each Government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s system to the secure web site without the need for separate data entries for each required data element at the web site. The specific https://contractormanpower.army.pentagon.mil/ formats for the XML direct transfer may be downloaded form the web site.

3.3 NOTE: for in-theater contract, requiring activities have the option of requiring more frequent reporting.”