Redacted_J A_W15P7T10DD409-0004.pdf

Control Number: 15-B006

JUSTIFICATION REVIEW DOCUMENT

FOR OTHER THAN FULL AND OPEN COMPETITION

Program/Equipment: Army Reserve (AR) Equipment Engineering, Maintenance and Logistics

Readiness Support.

Authority: 10 U.S.C. § 2304c(b)(3) and FAR 16.505(b)(2)(i)(A) Amount: $2.47 M

Prepared by:

Sharon Joyner Date:

Contract Specialist DSN: 848-4930 sharon.m.joyner.civ@mail.mil

Contracting Officer:

Patricia M. Cuff Date:

R2-3G Contracting Officer DSN: 848-4921 patricia.m.cuff.civ@mail.mil

Technical Representative:

Paul Zajdel Date: 24 NOV 2014 Deputy Chief Maintenance USAR, G-4 DSN: 670-9510

Email: paul.zajdel.civ@mail

Requirements Representative:

Michelle A. Vergo Date: 24 NOV 2014

Depot Maintenance Program Manager DSN: 670-9592

Email: michelle.a.vergo.civ@mail.mil

Management Representative:

LTC Shelia Buford Date: 24 NOV 2014 Chief, Maintenance Division DSN: 670-9559

Email: Sheila.e.buford.mil@mail.mil mailto:sharon.m.joyner.civ@mail.mil mailto:patricia.m.cuff.civ@mail.mil mailto:michelle.a.vergo.civ@mail.mil mailto:Sheila.e.buford.mil@mail.mil

Reviews: I have reviewed this justification and find it adequate to support other than full and open competition.

Deputy Program Manager:

Chief, Maintenance Division

LTC Shelia Buford DSN: 670-9559

Signature:

{PM}

Date: 24 NOV 2014

Legal Counsel:

Name: Michael Skennion DSN: 848-5126

{Legal}

Michael G.Skennion

Date: 25 NOV 2014

JUSTIFICATION FOR AN EXCEPTION TO FAIR OPPORTUNITY UNDER FAR

16.505

1. Agency/Contracting Activity:

U.S. Army Contracting Command

Aberdeen Proving Ground, Division B

ATTN: ACC-APG/CCAP-CCB

Aberdeen Proving Ground, MD 21005

2. Description of Action:

Nature: New Requirement Follow-on Requirement

X Mod to Existing Order Number Task Order 0004

Order against: FSS Contract Number:

OR

X Multiple Award ID/IQ Contract Number: W15P7T-10-D-D409 -0004

Pricing: Firm-Fixed Price Time & Materials X Cost Type

Funds: Task Order 0004 modification will use Operations and Maintenance, Army (OMA

Fiscal Year of Funds: Fiscal Year 2015

Name of Proposed Contractor: VSE Corporation

Street Address: 2550 Huntingdon Ave.

City, State, Zip: Alexandria, VA 22303

Cage Code: 03RT3

3. Description of Supplies or Services:

On 23 August 2013, the Army Contracting Command Aberdeen Proving Ground (ACC-APG) Aberdeen Contracting Division B awarded RTEP 0594 to VSE under contract W15P7T-10-D- D409, task order 0004. This action was competitively solicited to all eighteen (18) R2-3G prime contractors. Three (3) R2-3G contractors, DRS Technical Services, Inc (DRS) CAS, Inc (CAS), and VSE Corporation. The original Period of Performance (PoP) for this task order was for one

(1) 12-month PoP. The PoP was extended from 24 August to 16 November 2014 via modification 05 due to a delay in processing the requirements package, RTEP 0752 to avoid a lapse in service.

The Depot Maintenance task order provides program management support/services that assist AR G-4 in the planning, programming, budgeting and execution of sustainment-level maintenance for the Army Reserve. The Depot Maintenance program is responsible for USAR worldwide. In order to manage and execute a sustainment maintenance program, AR G-4 requires program support to provide critical services in conducting long-term master planning and project execution. Army depot refurbishment extends the economic useful life of equipment on-hand.

The proposed action is for a modification to extend the period of performance for 4 months, from

17 November 2014 to 14 March 2015. The anticipated award date of the modification to extend the Period of Performance to the current task order 0004 is no later than 24 November 2014. This action will used to increase the task order ceiling amount so that there is a continuation of services to meet the needs of the Army Reserve and Depot Maintenance until a newly awarded task order is in place. FY15 OMAR funds will be provided to incrementally fund the extension.

This requirement is for continued Depot Maintenance and Transportation support services. The goods and services required to meet the mission are:

(1) Analysis and assistance in the development, justification and defense of AR

DM requirements.

(2) Data validation/input to the Depot Maintenance Operations Planning System.

(3) Technical development of Statements of Work for proposed projects.

(4) Coordination, identification and tracking of candidate item delivery to the various sources of repair (SOR) and timely return of items to owning units.

(5) Origin nation/coordination of transportation actions in support of depot maintenance.

(6) Visibility in the application of Modification Work Orders and validation of information within the Modification Management Information System.

(7) Administrative assistance with budget execution and closure of SOR billing actions.

(8) Provide freight processing and management for the movement of equipment.

The total estimated cost for this proposed extension is $2,473,461. This estimate is based on the prorated burn rate of the existing task order 0004 to W15P7T-10-D-D409 with VSE Corporation.

4. Authority:

X ORDER AGAINST MULTIPLE AWARD ID/IQ CONTRACT: Section 803 of the

National Defense Authorization Act of 2002 (PL 107-107), FAR 16.505(b)(2) and DFARS 216.505-70(b), the contracting officer shall give every awardee a fair opportunity to be considered for a delivery/task order. Mark the applicable exception:

A statute expressly authorizes/requires that purchase be made from a specified source [DFARS 216.505-70(b)(1)]

Item peculiar to one manufacturer (a particular brand-name, product, or a feature of a product that is peculiar to one manufacturer) [FAR 16.505(a)(4)].

X Urgent agency need precludes fair opportunity [FAR 6.505(b)(2)(i)(A)]

Only one awardee is capable because supplies or services are unique or highly specialized [FAR 16.505(b)(2)(i)(B)]

In the interest of economy and efficiency, the order is a logical follow-

The Government is currently in the process of competing RTEP 0752, using fair opportunity procedures, under the R2-3G ID/IQ contract. The Original RTEP 0752 was issued on July 24th, 2014 with a proposal due date of August 7, 2014 which on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order [FAR 16.505(b)(2)(i)(C)]

It is necessary to place the order to satisfy a minimum guarantee

[FAR 16.505(b)(2)(i)(D)]

5. Rationale/explanation to support cited authority: The proposed four (4) months extension will allow the continuation of services that are critical to the ongoing support of the Army

Reserves. The contractor for this extension effort is VSE Corporation, Alexandria, VA.

As implemented by FAR 16.505(b)(2)(i)(A), the modification must be issued in the interest of urgency need precludes fair opportunity. Providing a fair opportunity to compete a new requirement (which is ongoing) would cause unacceptable delays and most importantly a lapse in the critical services being provided under TO 0004.

VSE received the award of TO 0004 on 23 August 2013 through fair opportunity under Rapid

Response-Third Generation (R2-3G) base contract W15P7T-10-D-D409. The proposed modification is to extend the period of performance on TO 0004 and to continue work already on the task order. VSE will be providing services as described in paragraph 3, description of services. If the Period of Performance is not extended due to delayed competition of the follow-on effort, all transportation support services for the Army Reserve will cease. These support services, including Army Reserve Transportation and Depot Maintenance are required on a year round basis. If the extension is not awarded all Army Reserve movement of equipment will cease and depot maintenance operations will come to a halt. If transportation and depot maintenance operations come to a halt AR POM requirements for FY 17-21 will not be submitted to

Department of the Army within the required timeframe, all coordination, identification and tracking of depot candidates will discontinue, equipment will not be able to be inducted into depot or be delivered to units, all transportation and small parcel shipping in support of AR will be stopped and freight processing and management for the movement of equipment will not be completed. This will cause mission failure and increase risk to the units or warfighters. To solicit this requirement to all eighteen (18) R2-3G prime contractors of this value will take 90 – 120 days for an award. The competition process consists of items such as, but not limited: (1)

Releasing the RTEP for thirty (30) days, (2) Technical Evaluation reviews, (3) Cost/pricing reviews (4) going out with Questions to each offeror, (5) reviewing revised proposals, (6)

Completion of technical evaluation addendums, and etc. It will be neither cost effective nor realistic to expect another contractor to perform during the brief interim period. A ceiling increase to services, travel, and material cost must be issued to cover additional costs for the

Period of Performance (PoP) extension. These continued management services follow from the prior order and is the same work that is currently being completed. No other contractor, except

VSE Corporation could meet these on-going requirements, in the required timeframes, in an efficient and economical matter.

6. Efforts to Obtain Competition: Market research was conducted on 24 November the details of which are described in Paragraph 8 of this justification.

7. Actions to Increase Competition:

amendment 05 extended the final submission date to September 2 nd

, 2014. Three proposals were received DRS, URS and VSE. DRS's technical evaluation was unacceptable. URS's technical proposal was unacceptable. VSE technical proposal was acceptable. However, the evaluated cost for DRS, URS and VSE ranged from $11,854,511 to $12,294,189 with URS cost being the lowest and VSE’s cost the highest. Discussions were deem necessary to obtain additional savings for the Government. The anticipated award date is 27 February 2015 along h with a fifteen (15) day transition-in period. The effective date of the basic period is 14 Marc

2014.

8. Market Research: The revised Performance Work Statement (PWS) for this extension requirement was released to the eighteen (18) R2-3G prime contractors on

24 November 2014. There were no responses received from any of the contractors.

The current task order holder, VSE prepared a proposal and is able to perform the extension.

9. Interested Sources: This proposed action will not be synopsized on the Federal

Business Opportunities Page in accordance with FAR 5.202(a)(6). In accordance with

FAR 16.505(b)(2)(ii)(D), the justification shall be made publicly available at the

Government Wide Point of Entry (GPE) http://www.fedbizopps.gov. Interested vendors include the eighteen R2-3G ID/IQ contract holders.

10. Other Facts:

a. Procurement History:

Contract

Number

Contractor

Award

Date

Extent

Competed/Authority

W15P7T-10-D-

D409

TO 0004

VSE

Corporation

23 August

Competed under R2-

3G

W15P7T-10-D-

D409

TO 0004

VSE

Corporation

September

Exception to Fair

Opportunity

/16.505(b)(2)(i)(C), TO 0004 was competitively awarded to VSE Corporation on 23 August 2013 on a CPFF term basis for a base period of twelve (12) months for an estimated ceiling amount of $31,892,304.53.

There was a four month delay in contract development due to the fact that the Army Reserves

(AR) has taken steps to de-scope the current depot maintenance strategy and reorganize the way it conducts business. The reorganization and review of strategy required a complete re-write of the PWS and documents for the re-compete which resulted in a delay in submitting the RTEP package to ACC. Consequently, a modification to extend the performance period through 16 http://www.fedbizopps.gov/

November 2014 was awarded with a ceiling increase of $1,513,355.45 for a total task order amount $33,405,659.98. Because the new RTEP will not be awarded until 27 February 2015

(with a 15 day transition-in period until 14), this modification is being extended to avoid a lapse in service.

b. Acquisition Data Availability: The Government possesses a Performance-Based Work

Statement suitable for full and open competition.

c. Subcontracting Competition: FAR 52.244-5, Competition in Subcontracting, is included in

Contract Number W15P7T-10-D-D409 and is currently being applied to TO 0004, and will continue to be applied to the proposed action.

11. Technical / Requirements Certification: I certify that the supporting data under my cognizance which is included in this limited sources justification is accurate and complete to the best of my knowledge and belief.

Submitted By: Paul Zajdel

Position Title: Deputy Chief Maintenance USAR, G-4

Email address: paul.zajdel.civ@mail.com

{Technical/Requirements }

12. Contracting officer’s determination that the order represents best value , to include the basis for determination of a fair and reasonable price per FAR 15.402: The current task order holder, VSE is currently preparing a proposal to submit to the Government. The

Government will complete a cost analysis of VSE’s proposal and negotiate, if applicable, in order to determine a fair and reasonable price that represents the best value for the Government.

SIGNATURE:

NAME: Patricia M. Cuff TITLE: Contracting Officer

DATE: 11/24/2014

mailto:paul.zajdel.civ@mail.com

13. Review: I have reviewed this justification and have no legal objection.

Legal Counsel

{Legal}

Michael G.Skennion

NAME: Michael Skennion

TITLE: Attorney

Date:

14. Contracting Officer’s Certification: I hereby certify that this justification is accurate and complete to the best of my knowledge and belief.

SIGNATURE:

NAME: Patricia M. Cuff

TITLE: Contracting Officer

DATE: 11/24/2014

Approval

Based on the foregoing justification, I hereby approve the award of a modification to Cost

Plus Fixed Fee Task Order Number 0004, under Indefinite Delivery Indefinite Quantity

Contract Number W15P7T-10-D-D409 for a four (4) month extension of the Period of

Performance from 16 November 2014 to 14 March 2015 and an increase of $2,473,461 to the Task Order to enable the continuation of technical services in support of Army Reserve

(AR) Equipment Engineering, Maintenance and Logistics Readiness Support. This action is authorized on an other than full and open competition basis pursuant to the authority of 10

16.505(b)(2)(i)(A), subject to the availability of funds, and provided that the services herein described have otherwise been authorized for acquisition. If the proposed contract action is not completed within 180 days from the below date, this Justification and

Approval shall be returned to the Competition Advocate for revalidation. Additionally, should there be changes to the requirements, basis for the justification, market conditions or increases in the estimated value of the proposed action, the Contracting Officer shall document these changes in a memorandum and obtain review/concurrence from the ACC-

APG Competition Advocate.

{SCA}

DENNIS P. LONGO

Special Competition Advocate