VM Automotive Parts Contractor Statment of Need.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 138TH FIGHTER WING

9100 EAST 46TH STREET NORTH

TULSA OKLAHOMA 74115-1000

7 June 2022

MEMORANDUM FOR 138 MSG/MSC

FROM: 138 LRS/LGRV

SUBJECT: Vehicle Automotive Parts Contractor Statement of Need

1. PURPOSE: The 138 Vehicle Management Flight needs automotive parts, lubricants, oils, engine coolant / antifreeze and other items related to maintaining, repairing and/or overhauling Government owned automotive vehicles. Vehicles manufactures owned are Ford, Chevrolet, Ram, Freightliner, International, Thomas Built, Blue Bird etc. Automotive parts needed are all non-military series type vehicles.

2. REQUIREMENT: Below is a list of the common parts and the related part numbers. This is not an exhaustive list but a sample of requirements.

Product Description Part Number

10 AMP FUSES MIN10BP

BATTERY SSB24EXT

V-BELT GAT9520

PRIMER SEAL KIT 901124

SIGNAL LIGHT 53712

SIGNAL LIGHT 53762

ALTERNATOR N111973A

SERPINTINE BELT GATK080675

BELT TENSIONER GAT38525

OIL FILTER 57202

FUEL FILTER 33960

AIR FILTER 46678

THERMOSTAT MCS65590

CLOCKSPRING CSP910

AIR BAG CLOCK SPRING STDCSP293

DOOR HANDLE 77467

DOOR LOCK ROD CLIP 75452

LATCH ACTUATOR DOR931-318

LIFT SUPPORTS SG304053

DOOR MULTISWITCH DWS220

OIL FILTER 51516

FUEL FILTER 33243

TAG LIGHT BULB SYK194

DOOR LIGHT COVER DOR923-103

GEAR BOX 503-0153

TRANSMISSION FILTER WIX 58180

RESERVOIR 603-018

BATTERIES 65EXT

AC DRIER 33992

AC THERMOSTATIC EXPANSION

VALVE

38878

HOOD LIFT SUPPORTS SACSG3040

SPARK PLUG REPAIR KIT 67002

TRANSLISSION FLUID MERCON SP

BATTERIES 78EXT

GLOW PLUG CONTROLLER RY1556

BATTERY 94REXT

CRANK SHAFT SEAL NAT3945

OIL COOLER LINE DR SIDE DOR625-147

OIL COOLER LINE PA SIDE DOR625-148

OIL COOLER LINE ACD15104800

PASS OIL COOLER LINE ACD15104803

SEAT COVER KRA5040680

OIL FILTER 57502

TRANSMISSION FILTER WIX 58968

20 AMP 3 TERMINAL SIGNAL

FLASHER

EL13NOV

AMBER WARNING BEACON 3050AWLO

TRANSMISSION FILTER 57701

TRANSMISSION FILTER 57740XE

TRANSMISSON FILTER FK416

PAAENGER DOOR HANDLE

EXTERIOR

MTM88097

OIL FILTER 51060XP

3. Description and specifics of Contractor supply requirements.

a. Contractor will have an internet site available for Government employees to access for researching parts for automotive vehicles undergoing maintenance, repair and/or overhaul.

(1) Website does not have to be specific to only government employees.

(2) Website will show account pricing and availability.

(3) Back up to website will be Contractor POC contacted by phone.

b. Contractor will be cognizant that certain Government requirements related to automotive parts, lubricants, oils, engine coolant / antifreeze and other items related to maintaining, repairing and/or overhauling government owned automotive vehicles must be followed. The following Environmental Protection Agency (EPA) requirements are followed by Government employees when placing orders for automotive parts, lubricants, oils, engine coolant / antifreeze and other items related to maintaining, repairing and/or overhauling Government owned automotive vehicles and contractor will not change or substitute the items ordered without prior coordination with authorized Government employee.

(1) EPA designated the following vehicle products under the Comprehensive Procurement Guideline (CPG) program to promote the use of materials recovered form municipal solid waste

(MSW).

(a) Engine coolants – recycled engine coolant will be used to the maximum extent possible.

(b) Rebuilt vehicular parts – rebuilt vehicular parts will be used to the maximum extent possible. To be labeled “rebuilt” or remanufactured,” a part must be processed in accordance with the Federal Trade Commission’s (FTC) “Guides for the Rebuilt, Reconditioned and Other Used Automotive Parts Industry,” 16 CFR Part 20. Rebuilders must test each part for compliance with FTC specifications and correct defects as necessary.

(c) Re-refined lubricating oil – re-refined lubricating oil, to include engine oil, gear oil, hydraulic fluid and lubricants, must be used to the maximum extent possible.

c. Contractor will provide details on any automotive parts that will be backorder. The details will include best estimate on delivery and the shipping if applicable. Automotive parts that will require more than 30 days of backorder time may require other methods of procurement to meet Government needs.

d. Contractor shall provide deliveries of automotive parts, lubricants, oils antifreeze and other items when they become available to the contractor in a reasonable amount of time, about 1 hour. Parts will be delivered with a hard copy print out of the sales receipt.

e. Contractor shall pick up all core parts and other returned parts, etc. in a reasonable amount of time to provide credit for such items, about 3 business days.

f. Contractor shall provide delivery of all parts during times listed below depending on Government locations work schedule:

https://www.ftc.gov/policy/federal-register-notices/16-cfr-part-20-guides-rebuilt-reconditioned-other-used-auto-parts https://www.ftc.gov/policy/federal-register-notices/16-cfr-part-20-guides-rebuilt-reconditioned-other-used-auto-parts

(1) 0800 – 1700 on Monday – Thursday for locations with this 10 hour / 4 day schedule.

(2) 0800 – 1700 on Tuesday – Friday for locations with this 10 hour / 4 day schedule.

(3) The exception will be when the base is closed due to recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings or similar Government-directed facility/installation closing.

(4) Recognized US Holidays:

(a) New Year’s Day

(b) Martin Luther King Day

(c) Presidents day

(d) Memorial day

(e) Juneteenth

(f) Independence Day

(g) Labor Day

(h) Columbus Day

(i) Veterans Day

(j) Thanksgiving Day

(k) Christmas Day

(5) Government POC will contact Contractor when Government facility/installation is closed due to local or national emergencies, administrative closings or similar Government-directed facility/installation closing.

g. Contractor deliveries will be to the Vehicle Management / Maintenance office on

Government facility/installation that purchase automotive parts, lubricants, oils, antifreeze and other items related to maintaining, repairing and/or overhauling government owned automotive vehicles.

h. Contractor will prepare an invoice monthly that details every item purchased with part number, purchase price, quantity and purchase order number. The purchase order number will be the provided Government vehicle registration number or will state shop use if no vehicle registration number is provided with purchase order. The monthly invoice cycle will start on the 1st day of each month and close/end on the last day of each month. The contractor will provide an electronic monthly invoice delivered by around the 7th of the following month.

TODD S. THOMPSON, CMSgt, ANG Vehicle Fleet Manager