VIRTUAL SUITE UPGRADE SOW rev1.pdf

CUI

STATEMENT OF WORK

FOR

VIRTUAL SUITE UPGRADE

AT

MOODY AFB, GEORGIA

16 APRIL 2026

1. SCOPE

Transition from a standard host replacement to multi-site high-availability architecture. The project focuses on deploying a vSAN storage layer using two (2) new Cisco UCS-C220 M8S servers distributed across two separate buildings to provide failover targets for existing workloads currently running on two (2) legacy Cisco UCS-C220 M6 servers. The contractor hereby agrees to configure all required Security Technical Implementation Guides (STIGs) to the system, provide on-the-job training, document final configurations, and adhere to the standards in this statement of work (SOW).

1.1 PROJECT UNDERSTANDING AND ASSUMPTIONS

a. Site Distribution: One (1) M6 and one (1) M8S server will be located in each of the two designated buildings.

b. vSAN Architecture: The M8S servers will be configured as a vSAN cluster to provide a resilient storage tier.

c. Failover Logic: VMware High Availability (HA) and vMotion will be configured to allow M6 workloads to failover to the M8S vSAN tier in the event of hardware or building-level failure.

d. Network Requirements: The site must provide low latency 10Gb/25Gb connectivity between buildings to support vSAN synchronization and vMotion traffic.

e. Classification: The assigned technician maintains an active Secret Classification.

1.2 OBJECTIVES

a. Multi-Site Planning & Network Prep

1. Review inter-building latency and MTU settings for vSAN/vMotion compliance.

2. Finalize IP schema for vSAN VMkernel interfaces.

b. Core vSAN Deployment & Configuration

1. Configure CIMC and install VMware ESXi on both M8S hosts.

2. Enable and configure the vSAN cluster, including disk claiming for cache and capacity tiers.

3. Integrate both M8S vSAN nodes and both legacy M6 nodes into a unified vCenter management instance.

c. Resiliency Setup & Testing

1. Establish VM-Host affinity rules to keep primary workloads on M6 hardware during normal operations.

2. Configure HA failover priorities to ensure the M8S vSAN tier is the designated recovery target.

3. Conduct "Building Isolation" and "Host Failure" testing to verify seamless VM recovery.

4. Configure all required Security Technical Implementation Guides (STIGs).

5. Document final configurations and provide documentation to 23 Comm Squadron (23 CS)

d. On Job Training

1. Provide on the job training to 23 CS Networking Airmen throughout the installation.

2. Provide conclusive post-installation training on troubleshooting and maintenance.

1.3 DELIVERABLES

Provide test and measurement data for all work accomplished during installation. Contractor will submit reports electronically to the 23 CS within five (5) calendar days of work completion. Reports shall be available in an electronic format that is Microsoft Word, Microsoft Excel or Adobe PDF compatible.

2. BUILDING & SITE ACCESS:

The Contractor will provide, in advance, a well-coordinated schedule to 23 CS Network Admin (23CS/SCOO) and 23 CS Plans & Programs (23CS/SCXP) to ensure ready access to all sites and buildings necessary to complete all required inspection work. Any customer keys issued to the Contractor shall be returned to the customer upon completion of the installation.

3. SCHEDULING.

Scheduling of all work shall be coordinated and approved by 23CS/SCOO at 229-257-9798 prior to the start of any work.

4. PERIOD OF PERFORMANCE.

Period of performance TBD.

5. WORKING CONDITIONS.

The Contractor shall take all necessary and prudent safety precautions to ensure the safety of the workforce and other exposed personnel as per Occupational Safety and Health Act (OSHA) and state regulations.

6. OPERATIONAL SECURITY (OPSEC)

Any network infrastructure drawing(s) (locations, fiber paths, etc.) developed or provided to the contractor are items on the 23 CS Critical Information List and must be protected.

The Contractor shall take appropriate measures to protect detailed information pertaining to the installation effort, to include appropriate marking of documents as “Controlled Unclassified Information (CUI),” and ensuring limited distribution of documents and schematics/drawings to only those individuals with a valid need to know.

7. PERSONNEL QUALIFICATIONS

Site POC, and respective alternate(s) shall be able to read, write, speak, and understand English.

Assigned technicians must maintain an active Secret Classification through the duration of the project.

The contractor shall be responsible for employing technically qualified personnel to perform the work specified in this statement of work. The contractor shall maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements.

The work history of each Contractor employee must contain experience directly related to the task and functions he/she is intended to perform under this contract.

Personnel assigned to or utilized by the Contractor in performance of work shall be fully capable of performing the contemplated functions of this SOW in an efficient, reliable, and professional manner.

8. UTILITIES.

All reasonable amounts of electricity for the completion of this project will be furnished to the Contractor without charge from existing Government facilities where feasible.

9. SAFETY.

The Contractor shall observe all Safety, Security, Traffic and Fire regulations presently enforced at Moody Air Force Base. Contractors shall comply with the OSHA (OSHA, Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926. The detailed provisions of the act for accident prevention are directly applicable to all Contractor operations.

Prime Contractors are also responsible for ensuring any sub-contractors also adhere to OSHA Guidance. OSHA compliance officers can visit Contractor worksites on the installation.

Contractors are responsible for ensuring all industrial safety provisions for this type of work are followed:

1. Contractors shall report all accidents involving Air Force people, property, or equipment damage, and any contractor personnel injured in the performance of the Air Force contract to the Contracting Officer.

2. The contractor shall comply with the corrective action determined by the Contracting Officer if any violations of the safety regulations occurs.

10. INSTALLATION

All material and parts furnished by the contractor for this job shall be new and unused material of high quality. All work shall be done in a neat and workmanlike manner, in keeping with generally accepted standards for similar work as well as conform to the Headquarters Air Combat Command and equipment manufacturer specifications, and follow standard installation practices as determined in Air Force Instructions, American National Standards Institute, Technical Institute of America, Energy Information Administration standards, Institute of Electrical and Electronics Engineers standards, electric codes, local/national codes, and standard industry practices.

All newly installed equipment shall be properly grounded to existing grounding points.

Grounding hardware shall be installed with properly sized cabling and terminated with corrosion resistant hardware.

The contractor shall be responsible for preventing any unscheduled outages (i.e. cutting or disabling any in-service cables or equipment). Contractor-caused interruptions of communications capabilities must be corrected by the contractor. The contractor shall coordinate planned outages with the 23 CS/SCOO at least 24 hours in advance of the outage if the implementation necessitates disruption of services.

The contractor shall perform testing and inspections of all systems to ensure the technical adequacy and accuracy of all work, including reports and other documents required in support of that work. The contractor shall conduct on-site testing IAW Original Equipment Manufacturer’s installation manuals, practices, and the appropriate vendor’s test procedures.

JOBSITE MAINTENANCE AND STORAGE AREAS.

The contractor shall maintain the jobsite and staging areas in conformance with the following standards:

1. Lay down/staging areas shall be always kept neat and free of loose debris.

2. Cleaning: The contractor shall maintain the premises, including any staging area or storage areas, free from accumulations of waste, debris, and rubbish caused by the contractor's work and shall minimize the spread of dust and flying particles. At the end of each workday, the site shall be cleared and all waste material shall be properly disposed of.

3. Any temporary storage trailers or containers shall present a neat and clean appearance and shall be in a state of good repair.

4. Work areas shall be secured to prevent unauthorized access.

11. ENVIRONMENTAL PROTECTION.

Contractor personnel shall always perform all work and take such steps required to prevent any interference or disturbances to the ecological balance of the environment. All work must be performed in accordance with applicable Federal, State, Local, and Air Force environmental regulations. Use good management practices to protect air, water, land and wildlife and to prevent noise, solid waste, radiant energy, dust and radioactive pollutants. In the event of a chemical or hazardous material spill, the contractor must immediately notify the Moody Fire Department at 911 (identify that you are located on Moody AFB).

12. WASTE MATERIALS.

Unless otherwise specified, all waste materials shall be disposed of at an approved off-base location in accordance with all applicable Federal, State, County and Municipal laws.

Contractor is responsible for procedures in collecting and storing C&D waste on project sites, including designating locations for waste containers, sorting or separating methods, handling and transporting of wastes, special handling requirements, and scheduling for waste and recycling collection.

13. HAZARDOUS MATERIALS.

If hazardous materials will be used in the execution of this contract, the contractor will be required to provide a list of materials, quantities, and Safety Data Sheets (SDS) to the Contracting Officer before work begins.

14. PERFORMANCE.

Place of Performance: Moody AFB Buildings 454 (Network Control Center & SCOO Shop), 803, and locations deemed absolutely necessary for installation.

Normal Hours of Operation. The Contractor shall perform the services required under this contract during normal duty hours, 8:00 am - 5:00 pm, Monday – Friday. Any other work scheduled outside of normal duty hours requires Contracting Officer approval.

System downtime. No downtime is expected with the expected work to be accomplished. In the event the contractor shall require systems to be interrupted: the contractor shall coordinate with 23 CS/SCOO staff and the Contracting Officer for approval.

Holidays. The Contractor shall not perform under this contract on federal holidays or site-unique down-days unless expressly coordinated through 23 CS and is authorized by the Contracting Officer.

15. SECURITY REQUIREMENTS.

Base Access contractor must provide the names, DOB, DL number, State of Issue, and expiration date to 23 CS/SCXP 14 days prior to arrival on site, 23 CS/SCXP has 14 days following receipt of required information to complete the base access request to Security Forces.

The contractor shall have or obtain a U.S. security clearance at the minimum level of “Secret” for all contractor personnel required to perform maintenance, engineering, or installation services on equipment that processes classified information. Onsite contractor personnel should have an active clearance prior to reporting for duty. Such clearance must be obtained through the Defense Investigative Services. Access to classified areas will be required; escorts will be required, as work will be performed in secure facilities. It is the Government’s responsibility to provide escorts.

Prior to the start of the project the contractor shall provide personnel listing and contract information to 23 CONS prior to commencing work, and update information on a continual basis, as personnel changes occur to ensure it is always current and correct throughout the life of the contract. The following information will be required:

Length of time for the contract and/or duration that the employee will be performing work

Full name of Contractor employees assigned to work this project and their employment status (Full-time/Part-Time/Temporary) of employee with the Contractor.

The last six digits of the Social Security number for each employee assigned to work this project.

The above information will immediately be updated by the contractor as changes occur during the duration of this contract and provided to the 23 CONS Officer.

Base Pass and Identification Items: The contractor shall coordinate with the 23 CONS officer to ensure the following pass and identification items required for the contract performance period are obtained for employees and their use of non-government owned vehicles:

For vehicle operators:

• Current driver license for each employee in support of work on MAFB

• Vehicle Registration and Proof of Insurance

For non-vehicle operators:

• Employee identification: Current driver license, official ID card, or passport

Traffic Laws: All contractor employees shall comply with all federal, state, local and base traffic regulations while on MAFB properties.

Contractor Employees: The contractor shall ensure employees have a current and valid driver’s license and commercial permits/licenses for the type of vehicle operated, before allowing the employee to operate a contractor-owned or rental vehicle on Moody AFB. The contractor shall not employ persons for work on this contract if such employee is identified by the government as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified by Law Enforcement Agency Data System (LEADS) through the National Crime Information Center. LEADS checks will verify if a person is wanted by local, state, and/or federal agencies. All contractor and subcontractor personnel must consent to LEADS background checks. Contractor and subcontractor personnel who do not consent to a LEADS check will be denied access to the installation. Information required to conduct a LEADS check includes: full name, driver’s license number, and/or social security number, date of birth of the person entering the installation, and completion of a background check questionnaire. The contractor shall provide this information using Form 21, Contractors Consent for Background Check, and shall submit it in conjunction with the contractor’s request for either base or vehicle passes. Completion of a successful LEADS check does not invalidate the requirement for an escort when contractor or subcontractor personnel are working within controlled or restricted areas.

16. WARRANTY.

The contractor shall provide warranty support for all hardware, software, associated items, and workmanship. The contractor shall provide written procedures and required information for warranty coverage, to include repair and inspections.