Village of Whitehall Vacant Property Clearance Program-1 N.Williams St..pdf

001116-1 INVITATION TO BID

SECTION 001116

INVITATION TO BID

A Sealed bid for the:

VACANT PROPERTY CLEARANCE PROGRAM – 1 NORTH WILLIAMS

will be received at the following address:

VILLAGE OF WHITEHALL

57 SKENESBOROUGH DRIVE, SUITE 2

WHITEHALL, NY 12887

until 2pm local time on September 10, 2026 and then at said office publicly opened and read aloud.

If the Bid is actually received by mail or by hand after the appointed time on the date specified it shall be rejected, notwithstanding that such Bid may have been placed in a mailbox or other mail receptacle regularly maintained by the United States Postal Service before such time, and ordinarily in sufficient time to have been delivered on time.

Questions about the bidding documents may be submitted in writing to LaBella (via email, see contact information below). Interpretations or clarifications considered necessary by Engineer in response to such questions will be issued by Addenda delivered to all registered plan holders. Questions received after September 2, 2026 may not be answered.

The Project generally consists of the following work:

Mobilization, obtaining required permits and utility mark-outs, installing and maintaining erosion and sediment controls, furnishing, installing, maintaining, and removing the required HCR project identification sign in conformance with the Project Sign Specifications, protecting adjacent properties and existing facilities, and furnishing all labor, equipment, materials, transportation, disposal, documentation, coordination, and incidentals necessary for the removal and lawful disposal of commingled construction and demolition debris from 1 North Williams Street. The Work includes handling regulated materials and complying with applicable asbestos-related requirements; providing disposal documentation and weight tickets; addressing remaining foundation elements and foundation voids; potentially handling, removing, and lawfully disposing of or closing an existing petroleum storage tank if encountered beneath or within the debris limits; and completing final grading, stabilization, and site restoration in accordance with the Contract Documents.

Attention is directed to the Appendices included with the Bidding Documents: Appendix A – Boundary Survey of the Project Site; Appendix B – Phase I Environmental Site Assessment; Appendix C – NYSDOL Asbestos Variance Decision, File No. SH-69R98; Appendix D – New York State Homes and Community Renewal Project Sign Specifications. Bidders shall review these documents in their entirety and account for the applicable site information, conditions, and requirements in preparing their Bids

Work shall be substantially completed by November 30, 2026. Final restoration shall be completed and the project ready for final payment by December 14, 2026.

001116-2 INVITATION TO BID

Electronic copies of the Drawings and Specifications in PDF format may be obtained via email through the following contacts:

LaBella Associates, DPC c/o Ben Palmer 20 Elm Street, Suite 110 Glens Falls, NY 12801 Tel: (518) 266-7364 Email: bpalmer@labellapc.com

LaBella Associates, DPC c/o Paul Guillet 20 Elm Street, Suite 110 Glens Falls, NY 12801 Tel: (518) 824-1943 Email: pguillet@labellapc.com

Note that only bidders who procure Bidding Documents from and are registered with LaBella Associates will receive notification of Addenda.

This work will be awarded as one (1) single prime contract.

The Bid will be received on a Lump Sum basis.

The Bid should not include sales and compensating use taxes on materials incorporated into the work.

Bid security in the amount of 5% of the Bid must accompany the Bid in accordance with the Instructions to Bidders.

The successful Bidder will be required to furnish a performance bond and a payment bond, each in an amount equal to 100% of the bid price. Bidders will also be required to furnish a Non-Collusive Affidavit and an Iran Divestment Act certification.

The successful Bidder shall be responsible for furnishing, installing, maintaining, and removing the required project identification sign in accordance with the Project Sign Specifications included with the Bidding Documents. The cost of the project sign and all associated installation, maintenance, and removal shall be included in the Bid.

The Village of Whitehall strongly encourages Minority and Women-Owned Business Enterprises (MWBEs), small businesses, local businesses, and other qualified firms to submit bids for this Project.

Bidders and the successful Contractor are encouraged to make good faith efforts, where subcontracting, supply, or service opportunities are available, to solicit and utilize qualified MWBEs and other small businesses. Good faith efforts may include downloading a project-specific MWBE outreach list from the New York State Contract System (NYSCS), contacting certified MWBEs in relevant trade or supply categories, maintaining records of solicitations and responses, and providing documentation of such efforts upon request by the Village or funding agency.

The Village of Whitehall strongly encourages section 3 firms to submit bids for this project, This Project is subject to applicable federal Davis-Bacon and Related Acts wage requirements and New York State prevailing wage requirements. The applicable wage rate schedules are included in the Contract Documents. The Contractor and all Subcontractors, including lower-tier subcontractors, shall pay not less than the higher of the applicable federal, state, or local wage rates and supplemental/fringe benefit rates for each classification of work actually performed.

This Project is funded in whole or in part with Community Development Block Grant funds and is subject to applicable OCR/CDBG requirements. The successful Bidder shall comply with the applicable federal contract provisions set forth in section 007310, included with the Bidding Documents. Bidders shall consider these requirements in preparing their Bids. In the event of a conflict between the OCR/CDBG

001116-3 INVITATION TO BID

requirements and other portions of the Bidding Documents or Contract Documents, the applicable OCR/CDBG requirements shall govern.

Attention of Bidders is particularly called to the requirements for ensuring that employees and applicants for employment are not discriminated against because of their race, color, religion, sex or national origin.

The Village of Whitehall, as Owner, reserves the right to accept or reject any and all bids, to waive any informality or technicality in any bid, and to readvertise for bids if deemed in the best interest of the Agency.

By Order of: The Village of Whitehall

END OF SECTION - 001116