Video Server RFP.pdf
PDF 74 KB Posted
- Attached to
- HASS Video Server Upgrade
- Solicitation number
- RFP HSS 260000002562 1
- Issued by
- Baraga County, Michigan
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Text version
REQUEST FOR PROPOSAL (RFP)
HASTINGS AREA SCHOOL SYSTEM
232 W. GRAND ST., HASTINGS, MI
PROJECT: Upgrading obsolete video servers
DATE OF ISSUANCE: August 31, 2026
SUBMISSION DEADLINE: September 18, 2026, 5:00 PM - Late bids will not be reviewed or accepted
OPTIONAL WALKTHROUGH: September 10, 2026, 9:30 AM, Hastings Middle School
1. Statement of Purpose & Scope Hastings Area School System is seeking proposals from qualified vendors to supply and deliver two (2) enterprise-grade video recording servers.
● Exact Model/Specification: Avigilon APP-3100-160-SFP
● Deployment Location: 232 W. Grand St., Hastings, MI 49058
2. Technical & Hardware Requirements The proposed hardware must meet or exceed all factory specifications for the APP-3100-160-SFP unit. Substitutions will not be accepted without prior written authorization from the District.Current units being replace are ProLiant DL380 Gen9.
● Raw Storage Capacity: 160 TB raw storage configured for enterprise IP video retention.
● Network Connectivity: Dual SFP+ optical ports (10GbE) for high-bandwidth camera stream ingest and network redundancy.
● Form Factor & Power: Rack-mountable enclosure with redundant, hot-swappable power supplies.
● Operating System / VMS: Pre-configured OS/VMS integration compatible with the
District's existing security management infrastructure.
● Licensing Costs Included: Annual licensing costs must be included in proposals -multi-year options will be considered.
3. Vendor Qualifications & Deliverables Responding vendors must demonstrate the following:
1. Authorized Reseller: Official authorization from the manufacturer to sell, license, and service the specified equipment.
2. Delivery Terms: Freight Prepaid and Allowed (FOB Destination) to the District’s designated receiving facility within 30 days of Purchase Order issuance.
3. Support Agreement: Clear outline of warranty registration, technical support escalation paths, and RMA procedures.
4. Pricing & Proposal Format Proposals must include a line-item financial bid.
5. Evaluation Criteria
Proposals will be evaluated based on:
● Price / Total Cost of Ownership
● Compliance with Hardware Specs (APP-3100-160-SFP)
● Vendor Qualifications & Manufacturer Status
● Warranty, Support & Delivery Timeline
6. Proposal Submission Instructions
● Contact Person: Elizabeth Macklin, Director of Technology
● Email: elizabeth.macklin@hassk12.org
● Submission Address: email to elizabeth.macklin@hassk12.org
● Submissions Due: All inquiries must be submitted via email by September 18, 2026
| 1. Statement of Purpose & Scope |
| 2. Technical & Hardware Requirements |
| 3. Vendor Qualifications & Deliverables |
| 4. Pricing & Proposal Format |
| 6. Proposal Submission Instructions |
File details come from the government source that posted it. Updated .