Viavi FY23 PORFP .docx

Template Instructions Purchase Order Request for Proposals (PORFP) Radio Communications 2018 Master Contract

Section 1 – General Information

PORFP Number:

(ADPICS PO Number)

FC-737-23

PORFP Type:

(Select one category from drop down list) Fixed Price

Functional Area/s (FA) for this PORFP:

(Check all that apply) Check the applicable FA or FA combination for this PORFP. Check all that apply:

|X| FA I (Two-Way Radio Equipment) |_| FA II (Communications Consoles & Associated Equipment) |_| FA III Microwave Radio Equipment, Ancillary and Test Equipment and Installation Supplies |_| FA IV (Installation, Repair & Preventive Maintenance)

Designated Small Business Reserve?(SBR):

(Select “Yes” or “No” from drop down list) No

Use the Radio Communications Master Contract 2018 MBE Participation Worksheet (Under “MBE Participation” under “quick links” on the Radio Communications Master Contract 2018 web site) and enter the resulting “Recommended MBE Goal” from the worksheet as a percentage.

Minority Business Enterprise (MBE) Goal for FA IV Below (See “Radio Communications 2018 Master Contract MBE Participation Worksheet”):

0 %

PORFP Issue Date:

(mm/dd/yyyy)

12:00 PM

100 Community Place Crownsville, MD 21032

Special Instructions:

LIMITED TO MASTER CONTRACTORS

Only Master Contractors that are awarded a contract under the Radio Communications 2018, #060B7400088 are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal (PORFP).

BID SUBMISSION INSTRUCTIONS

Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland Marketplace Advantage (eMMA) e-Procurement system. Instructions on how to submit proposals electronically can be found at: https://procurement.maryland.gov/emma-qrgs/

Questions Due (Closing) Date and Time: 6/13/2023 at 10:00 AM EST. Questions must be submitted in writing with the subject line, “Question for PORFP # FC-737-23” and be submitted in writing via e-mail to the Procurement Officer no later than the date and time specified.

SPECIAL REQUIREMENTS

1. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding.

2. Purchase new and unused equipment.

3. The Master Contractor shall not impose a restocking fee if an item is returned due to damage, or an incorrect product shipped.

4. The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP.

5. Please allow proposals/quotes provided in response to this PORFP to be valid for at least 90 days after the set due date above.

6. The Master Contractor must be an authorized reseller for Viavi. Please provide a Letter of Authorization from the Manufacturer or Distributor of the product lines requested in this PORFP.

7. The Master Contractor must include a screenshot of the Manufacturer’s Suggested Retail Price (MSRP) with the bid.

8. Master Contractors shall furnish any and all agreements and terms and conditions the Master Contractor expects the State to sign or to be subject to in connection with or in order to use the services under this Contract. This includes physical copies of all agreements referenced and incorporated in primary documents, including but not limited to any software licensing agreement for any software proposed to be licensed to the State under this Contract (e.g., EULA, Enterprise License Agreements, Professional Service agreement, Master Agreement) and any Acceptable Use Policy (AUP). The State does not agree to terms and conditions not provided in a Master Contractor’s Technical Proposal or submitted with Financial Proposal and no action of the State, including but not limited to the use of any such software, shall be deemed to constitute acceptance of any such terms and conditions. Failure to comply with this section renders any such agreement unenforceable against the State.

9. Master Contractors must provide the estimated ship date/lead time for each item listed in the PORFP.

10. Equipment must be delivered to:

Maryland Department of Information Technology Attn: Justin Ellington 100 Community Place Crownsville, MD 21032

Invoicing Instructions:

1. Email invoices to: doitfiscal.invoiceservice@maryland.gov.

2. Invoice(s) shall be submitted within 10 days of delivering the equipment and shall include at a minimum the following:

· Name and address of the Agency being billed Reference the States assigned PORFP number.

· Contractor name, mailing address, social security number or Federal Tax ID number, and phone number.

· Reference the States assigned PORFP number.

· Date, invoice number, and amount due.

· Signed and dated

3. Proof of delivery including packing slip or delivery confirmation, and equipment serial numbers.

Section 2 – Agency Point of Contact (POC) Information

100 Community Place Crownsville, MD 21032

Section 3 – Delivery Address / Work Site POC Information (if different from above)

Attn: Justin Ellingwood 100 Community Place Room 2.509 Crownsville, MD 21032

Section 4 – Scope of Work

FA I – Two-Way Radio Equipment (Provide itemized list of required equipment and model number/s. If type of equipment is unknown, describe required functionality):

List Required Two-Way Radio Equipment, and Model Number/s Quantity

1. VIAVI 3920B Service Monitor with the following options:

1a. 390XOPT058 = 2.7 GHz Frequency Range 1b. 390XOPT061 = Tracking Generator 1c. 390XOPT200 = P25 Conventional 1d. 390XOPT201 = P25 Trunking Simulator 1e. 390XOPT202 = DES OFB Type III Encryption 1f. 390XOPT204 = LSM Generate and receive analysis 1g. 390XOPT206 = P25 Control Channel Logger 1h. 390XOPT209 = KVL Keyloader 1i. 390XOPT218 = Autotest II P25 1j. 390XOPT220 = Phase II Two-Slot TDMA Physical Layer 1k. 390XOPT240 = AES Encryption 1l. 390XOPT250 = Occupied Bandwidth for P25 1m. 390XOPT260 = P25 Performance Test Triggers 1n. 390XOPT604 = Motorola APX Series Auto-Test/Alignment Software 1o. 390XOPT644 = APX8000 1p. 390XOPT645 = APX6500 1q. 390XOPT646 = APXNEXT

2. DSAC25083 = TRANSIT CASE WITH WHEELS (PELICAN) FOR AEROFLEX 3920

3. 112277;AC24011 10 AMP Current Shunt; 0.01 Ohm

1. One (1)

2. One (1)

3. One (1)

Due Date for Delivery:

(mm/dd/yyyy) 6/30/2023

FA II – Communications Consoles and Associated Equipment (Provide itemized list of required consoles/equipment and model number/s. If type of consoles/equipment is unknown, describe required functionality):

Due Date for Delivery:

(mm/dd/yyyy)

FA III – Microwave Radio Equipment, Ancillary and Test Equipment and Installation Supplies (Provide itemized list of required services and deliverables)

List Required Installation, Repair & Preventative Maintenance Services List deliverables

Due Date for Delivery:

(mm/dd/yyyy)

FA IV – Installation, Repair and Preventative Maintenance Services (Provide itemized list of required services and deliverables)

List Required Installation, Repair & Preventative Maintenance Services Deliverables

Est. Work Start Date:

Est. Work End Date:

Minority Business Enterprise (MBE) Goal for FA IV (See “Radio Communications 2018 Master Contract MBE /SBR Participation Worksheet”):

Section 5 – Evaluation Criteria – Technical Proposal (Provide a list of evaluation criteria in descending order of importance)

1. Price

2. Availability of Equipment list in PORFP

Basis for Award Recommendation Evaluation criteria for award will be established at the PORFP level. The agency POC will recommend award to the Master Contractor whose proposal is determined to be the most advantageous to the State, considering price and the evaluation factors set forth in the PORFP. The agency POC will initiate and deliver a PO to the selected Master Contractor.