VHH SOW Generator TRD01.docx

VHH PM Generator Project # VHH120GENERATOR

AWARDING ENTITY

Awarding Entity: Veterans Home at Holyoke Agency Name and Address: 120 Cherry Street Holyoke, MA Project Number: VHH120GENERATOR

CONTACT INFORMATION

Name and Title: Jeremy Meade, Institutional Foreman John Fydenkevez, Third Class Engineer Phone: 413-552-4765 413-552-4748 Email Address: jeremy.meade@mass.gov john.fydenkevez@mass.gov

CONTRACT AND BIDDING INFORMATION

Project Name: VHH PM Generator Project Description (brief overview): Preventive maintenance, inspection, testing, emergency response, and repair services for two (2) Caterpillar C18 Level 1 emergency generator sets Bid Walkthrough: Monday 8/24/2026 1:00 – 3:00 OSD Trade Category: TRD01

SCOPE OF WORK

1. Purpose The Contractor shall provide all labor, supervision, tools, equipment, materials, replacement consumables, testing instruments, documentation, and transportation necessary to perform preventive maintenance, inspection, testing, emergency response, and repair services for two (2) Caterpillar C18 Level 1 emergency generator sets located at the Massachusetts Veterans Home at Holyoke.

All work shall be performed in accordance with:

· NFPA 110 – Standard for Emergency and Standby Power Systems

· Manufacturer's latest Caterpillar Operation and Maintenance Manual (OMM)

· Applicable federal, state, and local regulations

· Industry best practices

2. Preventive Maintenance Schedule The Contractor shall perform two (2) scheduled preventive maintenance services annually consisting of:

· One (1) Major Preventive Maintenance (PM)

· One (1) Minor Preventive Maintenance (PM) The Contractor shall ensure all manufacturer-required maintenance intervals are completed based on service hours and calendar intervals, whichever occurs first.

3. Notification Requirements The Contractor shall:

· Provide the Facility with a minimum of forty-eight (48) hours’ advance notice before any scheduled maintenance visit.

· Notify the Facility immediately upon arrival at the site.

· Notify the Facility prior to leaving the site upon completion of work.

· Provide a reminder to Facility one (1) month prior to any required regulatory inspection or annual testing.

4. Inspection Reports Upon completion of each service visit, the Contractor shall provide:

· A detailed service report.

· All test results.

· Generator operating hours.

· Maintenance performed.

· Fluids added or replaced.

· Parts replaced.

· Inspection findings.

· Deficiencies identified during service.

Any deficiencies discovered during service shall be reported to Facility personnel before leaving the site.

Repair quotations for all deficiencies shall be submitted within forty-eight (48) hours of discovery.

5. Annual Fuel Testing During each Major Preventive Maintenance service, the Contractor shall:

· Obtain one fuel sample from each generator.

· Submit samples for laboratory analysis.

· Provide written laboratory reports to the Facility.

6. Generator Testing All operational testing shall comply with NFPA 110 requirements.

Testing shall include all manufacturer-required operational checks and load testing as applicable.

7. Emergency Service The Contractor shall provide:

· Emergency service twenty-four (24) hours per day

· Seven (7) days per week

· Three hundred sixty-five (365) days per year Emergency response time shall be:

· Two (2) to three (3) hours from the time of notification.

Emergency services shall include qualified technicians capable of diagnosing, repairing, and restoring the generators to operational status.

8. Manufacturer's Scheduled Maintenance The Contractor shall perform all inspections, adjustments, testing, cleaning, replacement, and servicing required by Caterpillar for the C18 generator sets, including but not limited to the following maintenance intervals.

When Required

· Battery recycling

· Battery replacement

· Battery and battery cable disconnect

· Circuit breaker reset

· DEF filler screen cleaning

· Diesel Exhaust Fluid filling

· Engine cleaning

· Engine air cleaner inspection, cleaning, and replacement

· Fuel system priming

· Fuel tank water and sediment draining

· Generator drying

· Generator set testing

· Generator alignment checks

· Radiator cleaning Every 200 Service Hours or Annually

· Stator lead inspection Every 250 Service Hours or Monthly

· Engine oil and filter replacement

· Engine oil sample collection Every 250 Service Hours or Six Months

· Battery electrolyte inspection

· Hose and clamp inspection and replacement as required Initial 500 Hours (New systems, refilled systems, or converted systems)

· Engine valve lash inspection Every 500 Service Hours

· Belt inspection, adjustment, and replacement

· Level 1 coolant sample

· Fuel system primary filter replacement

· Fuel system secondary filter replacement Every 500 Service Hours or Annually

· Cooling system Supplemental Coolant Additive (SCA) testing and addition

· Engine protective device inspection Every 1,500 Service Hours

· Engine crankcase breather inspection/service Every 2,000 Service Hours

· Fumes disposal filter replacement

· Generator lead inspection Every 2,000 Service Hours or Six Months

· Generator vibration inspection Every 2,000 Service Hours or Annually

· Level 2 coolant sample Every 2,500 Service Hours

· Engine valve lash adjustment

· Fuel injector inspection and adjustment Annually

· Level 2 coolant sample

· Rotating rectifier inspection

· Varistor inspection Every 3,000 Service Hours or Three Years

· Alternator inspection

· DEAC coolant replacement

· Crankshaft vibration damper inspection

· Engine mount inspection

· Engine valve rotator inspection

· Starting motor inspection

· Turbocharger inspection

· Water pump inspection Every 5,000 Service Hours

· ARD sparks plug cleaning

· Diesel Exhaust Fluid filter replacement

· Diesel particulate filter cleaning

· DEF injector replacement Every 6,000 Service Hours or Three Years

· Extended Life Coolant (ELC) extender addition Every 10,000 Service Hours

· DEF manifold filter replacement Every 12,000 Service Hours or Six Years

· Extended Life Coolant replacement Every 760,000 Liters (200,770 U.S. Gallons) of Fuel Consumed

· Perform Caterpillar overhaul considerations in accordance with manufacturer recommendations.

9. General Requirements The Contractor shall:

· Furnish qualified factory-trained or manufacturer-authorized technicians.

· Use OEM Caterpillar parts or approved equivalents.

· Maintain all required licenses and insurance.

· Follow all Facility safety, security, and infection control procedures.

· Coordinate all work with Facility personnel to minimize disruption to operations.

· Maintain complete maintenance records for each generator.

10. Deliverables After each maintenance visit, the Contractor shall provide:

· Service report

· Inspection checklist

· Test results

· PM documentation

· Fuel analysis reports (annual)

· Engine oil analysis reports (when collected)

· List of deficiencies

· Repair quotations within forty-eight (48) hours

· Documentation verifying compliance with NFPA 110 and Caterpillar maintenance requirements.