VHH SOW Ansul System TRD03~1.docx

VHH PM Ansul System Project # VHH120ANSUL

AWARDING ENTITY

Awarding Entity: Veterans Home at Holyoke Agency Name and Address: 120 Cherry Street Holyoke, MA Project Number: VHH120ANSUL

CONTACT INFORMATION

Name and Title: Jeremy Meade, Institutional Foreman John Fydenkevez, Third Class Engineer Phone: 413-552-4765 413-552-4748 Email Address: jeremy.meade@mass.gov john.fydenkevez@mass.gov

CONTRACT AND BIDDING INFORMATION

Project Name: VHH PM Ansul System Project Description (brief overview): Semi-Annual Inspection, Testing, Maintenance, and Regulatory Reporting of the ANSUL R-102 Wet Chemical Kitchen Hood Fire Suppression System and Serving ling hoods Bid Walkthrough: Wednesday 8/19/2026 1:00 -3:00 OSD Trade Category: TRD03

SCOPE OF WORK

Service:

Semi-Annual Inspection, Testing, Maintenance, and Regulatory Reporting of the ANSUL R-102 Wet Chemical Kitchen Hood Fire Suppression System and Serving ling hoods.

1. Scope of Services The Contractor shall provide all labor, supervision, equipment, tools, testing devices, permits, documentation, and materials necessary to perform the required semi-annual inspection, testing, and maintenance of the ANSUL R-102 Wet Chemical Kitchen Hood Fire Suppression System in accordance with:

· Manufacturer's current inspection, testing, and maintenance requirements

· NFPA 17A – Standard for Wet Chemical Extinguishing Systems

· NFPA 96 – Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations

· NFPA 72 – National Fire Alarm and Signaling Code

· Massachusetts State Fire Code (527 CMR)

· Massachusetts Department of Public Health (DPH)

· Centers for Medicare & Medicaid Services (CMS)

· U.S. Department of Veterans Affairs (VA)

· Holyoke Fire Department requirements

· All applicable Authorities Having Jurisdiction (AHJs)

2. Frequency of Service The Contractor shall perform maintenance:

· Semi-annually (every six months)

· Following any system discharge or activation requiring service

3. Contractor Qualifications All service shall be performed only by technicians who:

· Are trained and qualified to service ANSUL R-102 Wet Chemical Systems.

· Have successfully completed a written or online competency examination acceptable to the Authority Having Jurisdiction.

· Maintain all licenses and certifications required by federal, state, and local regulations.

4. Permits The Contractor shall obtain, maintain, and pay for all permits required for the work, including permits required by:

· Holyoke Fire Department

· Any other Authority Having Jurisdiction (AHJ) No additional permit fees shall be charged to the Owner unless specifically authorized in writing.

5. Facility Access Upon arrival, the Contractor shall:

· Report to the designated facility representative.

· Sign into the Massachusetts Veterans Home visitor/contractor log.

· Obtain authorization before beginning work.

Upon completion, the Contractor shall:

· Sign out of the facility.

· Notify the designated Facilities Department representative that work has been completed.

6. Fire Alarm System Coordination Before placing any fire alarm or suppression system into test mode or removing any portion of the system from service, the Contractor shall:

1. Notify the Massachusetts Veterans Home Facilities Department.

2. Obtain authorization from Facilities prior to changing system status.

3. Notify Holyoke Fire Department Dispatch that the fire alarm panel is being placed offline or into test mode.

Upon completion of testing, the Contractor shall:

· Restore all systems to normal operating condition.

· Notify Holyoke Fire Department Dispatch that the fire alarm panel has been returned to normal service.

· Notify the Facilities Department that all systems are operational.

Under no circumstances shall the Contractor alter the status of the fire alarm system without prior notification to the Massachusetts Veterans Home Facilities Department.

7. Required Inspection and Maintenance Each semi-annual inspection shall include, at a minimum:

Hazard Assessment

· Verify that the protected cooking hazard has not changed.

· Verify that the system remains properly designed for the existing cooking appliances.

System Inspection Inspect and examine:

· Detection system

· Fusible links or heat detectors

· Releasing mechanisms

· Manual pull stations

· Agent storage containers

· Expellant gas cylinders

· Piping

· Flexible hose assemblies

· Nozzles

· Blow-off caps

· Actuation cables

· Mechanical and electrical releasing devices

· System signals

· Auxiliary shutdown equipment

· Fuel shutoffs

· Electrical disconnects

· Appliance interlocks

· Hood and duct interface components

· Liquid level of all non-pressurized wet chemical containers Functional Testing Conduct operational testing of:

· Detection system

· Manual pull stations

· Mechanical releasing devices

· Electrical releasing devices

· System signals

· Auxiliary shutdown functions

· Fuel shutoff devices

· Appliance power disconnects Verify proper operation of all connected equipment.

Fire Alarm Interface Verify proper operation of the fire alarm interface in accordance with NFPA 72, including confirmation that the suppression system properly communicates with the building fire alarm system.

8. System Identification Following completion of maintenance, the Contractor shall:

· Attach a current inspection tag or label to the system.

· Remove outdated inspection tags.

· Ensure the inspection tag includes:

· Month and year of inspection

· Name of the servicing company

· Technician identification

9. Verification of Service Collar Whenever maintenance includes:

· Internal examination of an agent container, or

· Recharge of the extinguishing agent, the Contractor shall install a verification-of-service collar around the container neck.

The collar shall include:

· Month and year of service

· Name of the service agency The collar shall not interfere with operation of the discharge valve.

10. Operational Safety Inspection or maintenance requiring access to fire chases, ducts, hood enclosures, or concealed spaces shall not be performed while protected cooking equipment is in operation.

The Contractor shall ensure all protected appliances are shut down before opening protected system components.

11. Deficiency Reporting Any deficiencies discovered during inspection or testing shall be:

· Reported immediately to the Massachusetts Veterans Home Facilities Department.

· Documented in writing on the same day service is performed.

· Classified according to their severity and impact on system operation.

Deficiencies affecting life safety or system operability shall be reported immediately before the Contractor leaves the site.

12. Repair Quotations The Contractor shall provide a written quotation for all recommended repairs within forty-eight (48) hours following completion of the inspection.

Repair quotations shall include:

· Description of deficiency

· Recommended corrective action

· Labor

· Materials

· Estimated completion time

· Total cost

13. Regulatory Inspection Report Within forty-eight (48) hours of each inspection, the Contractor shall provide a complete written inspection report to the Massachusetts Veterans Home Facilities Department.

The report shall include:

· Date of inspection

· Technician name

· Company name

· Equipment serviced

· Inspection procedures performed

· Testing results

· Deficiencies identified

· Corrective actions recommended

· Confirmation that required notifications were completed

· Confirmation that systems were restored to normal operation Reports shall comply with:

· DPH requirements

· CMS requirements

· U.S. Department of Veterans Affairs requirements

· NFPA standards

· Holyoke Fire Department requirements

· All applicable AHJ regulations

14. Restoration of Service Prior to leaving the facility, the Contractor shall verify:

· Fire alarm system restored to normal

· Suppression system fully operational

· All initiating devices reset

· Manual pull stations restored

· Fuel shutoff reset

· Appliance interlocks operational

· Alarm interfaces functioning correctly

· Work area cleaned and restored

15. Compliance All work shall comply with the latest adopted editions of applicable codes and standards, including but not limited to:

· NFPA 17A

· NFPA 72

· NFPA 96

· Manufacturer's ANSUL R-102 Design, Installation, Operation, Recharge, and Maintenance Manual

· Massachusetts Fire Code (527 CMR)

· Massachusetts Department of Public Health regulations

· Centers for Medicare & Medicaid Services (CMS)

· U.S. Department of Veterans Affairs requirements

· Holyoke Fire Department requirements

· All applicable federal, state, and local regulations