Vero Beach - FL - SOW - DRAFT.pdf

Federal Communications Commission

Vero Beach, Florida Renovation/Demolition

Statement of Work (SOW)

October 20, 2023

Prepared By:

United States Federal Communications Commission (FCC) Administrative Operations (AO) 45 L Street NE Washington, DC 20554

Vero Beach, FL Renovation/Demolition – SOW

1 INTRODUCTION

This is a non-personal services contract to provide Demolition and Renovation services to the Federal Communications Commission (FCC) Vero Beach, Florida (FL) Field Office Location.

2 BACKGROUND

The FCC, an independent agency of the United States Government established by the Communications Act of 1934, is charged with regulating non-Government interstate and international communications by radio, television, wire, satellite, and cable. The FCC’s jurisdiction covers the 50 states, the District of Columbia (DC), and U.S. possessions.

The FCC is led by a Chair and up to four Commissioners appointed by the President with the advice and consent of the U.S. Senate. The Commission staff is organized into seven

(7) Bureaus (including the Enforcement Bureau (EB)), several offices (including OMD and the Offices of Engineering and Technology (OET), Strategic Planning & Policy (OSP), and General Counsel), and numerous field offices (including the Vero Beach, FL Field Office).

3 OBJECTIVES

The FCC’s objective is to obtain construction support at the FCC’s Vero Beach (FL) Field Office location focused on buildings and structures in the contract work area shown in figure 1. The objective of this project is to 1) Renovate the main building and garage as shown in figure 2 below. 2) Demolish the Old Transmitter Building, as shown in figure 3.

3) Remove the incinerator, diesel pump, underground propane tank, irrigation well and pump and two downed VHF and UHF towers located shown in figure 4. 4) Defoliate, fill cracks, seal, restripe, approximately 13,500 square feet of the parking lot and mark to match existing parking spots as shown in figure 5. Cut back tree branches, remove trees, grind stump, clear debris, defoliate, fill cracks, and resurface main driveway, as shown in figure 6.

Figure 1 - Contract Work Areas

Physical Descriptions of Relevant Buildings:

The main building is approximately 2,434 square feet, one-story, typical office style building with shingles that is connected via a breezeway with a garage that is 1,990 square feet giving a total of 4,424 square foot building; windows with hurricane shutters, a flagpole and palm trees that line up in the front of the parking lot. Down the driveway from the main entrance of the property are overarching trees that cover over the driveway.

The main building consists of a first floor with a full kitchen, one full bathroom, and one-half bathroom. A breezeway connects the main building to the garage which includes a generator room, attic, and a storage room. The transmitter building is a 56 square foot building North of the main building and still has power that feeds to it.

The main office building is approximately 2,434 sq ft and the garage is approximately 1,990 sq ft giving a combined total of 4,424 sq ft.

Figure 2 - Main Building and Garage

The transmitter building is approximately 56 sq ft.

Figure 3 – Old Transmitter Building

The incinerator, diesel pump, underground propane tank, irrigation well and pump, and two downed VHF and UHF towers hut located on the side and rear of the main building.

Figure 4 – Incinerator, diesel pump, underground propane tank, irrigation well and pump, downed towers

The parking lot is located at the front of and side of the main building.

Figure 5 – Parking Lot

The Driveway leads down the main entrance to the front of the main building.

Figure 6 – Driveway

Please note – the dimensions provided in the above figures are approximate. Actual dimensions to be determined by the vendor as needed.

4 SCOPE OF SERVICES

All work performed on this project shall be done in accordance with applicable State, Federal, and municipal regulations, and laws. The scope of contract encompasses the following construction support service areas:

a. Renovation

b. Demolition

c. Rehabilitation of the parking lot

d. Resurface driveway

e. Tree trimming and debris disposal.

5 GENERAL INFORMATION

5.1 TYPE OF CONTRACT

The Government will award a contract with firm-fixed-price (FFP) and time and materials (T&M) contract line-item numbers (CLINs).

5.2 PERIOD OF PERFORMANCE

The period of performance shall be for six (6) months from notice to proceed. An additional six (6) month (unfunded) option will be in place to allow for unforeseen delays. Period and priority of tasks to be determined at site visit.

5.3 PLACE OF PERFORMANCE

The services are to be provided at the FCC’s Vero Beach Florida Field Office at 255 154th avenue Vero Beach, Florida 32966. The specific location of the main building, garage, and old transmitter building can be seen in the satellite image found in figure 1.

5.4 HOURS OF OPERATION

All work shall be coordinated through the COR or COR’s point of contact.

5.4.1 RECOGNIZED HOLIDAYS

Unless expressly required in this SOW or directed by the Contracting Officer (CO), the Contractor shall not perform services on federal holidays, which include:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day Washington’s Birthday Veteran’s Day Memorial Day Juneteenth Day Thanksgiving Day Independence Day Christmas Day

In addition, Inauguration Day is a recognized Federal holiday in the Washington, D.C.

area every four years as provided under 5 U.S.C. § 6103(c).

5.5 SECURITY REQUIREMENTS

Contractor personnel shall be able to obtain, and maintain throughout the life of the contract, a public trust position. See clause LOCAL-1 Security Requirements Suitability and Security Processing.

5.6 GOVERNMENT-FURNISHED PROPERTY AND EQUIPMENT

None.

5.7 CONTRACTOR-FURNISHED PROPERTY

All supplies, equipment, services, and other items that the Contractor requires to perform the work under this contract are the responsibility of the Contractor and shall be at the Contractor’s expense. Porta John is required as the facility cannot be used.

The Contractor shall clearly delineate all proposed supplies to support this effort in their price/technical proposal.

6 PERFORMANCE REQUIREMENTS

The Contractor is responsible for providing all labor, materials, transportation, supervision, tools, equipment, and expertise necessary to execute the required scope at the Vero Beach FL location.

The Contractor shall perform a site visit and attend a preconstruction conference or other review meetings necessary to support demolition/construction activities. In particular, note available access to the site, any existing overhead obstacles that may present problems or concerns related to the completion of this work, potential working location for equipment, etc. The planned activities associated with this work must have a minimal impact to the ongoing activities. The Contractor shall support meetings and/or teleconferences to discuss technical or regulatory issues and project progress and status. The Contractor is required to notify the CO and COR of critical issues that may affect the contract performance and/or human health and the environment. The Contractor shall apply for and obtain all Federal, State, and local, and other applicable permits, licenses, and certificates required to perform and execute this contract. The Contractor shall maintain a library of these documents at the Contractor’s site office.

The Contractor shall comply with all applicable permit conditions.

6.1 TASK AREA 1 (PLANNING/SURVEYING)

6.1.1 PROJECT MANAGEMENT PLAN

Prepare a project management plan with an overarching project schedule based on the required work which shows the intended sequence of activities, milestones, and expected project completion. The project management plan shall, at a minimum, include a safety plan, Hazardous Waste abatement/disposal plan, Soil erosion and sediment control plan, and Storm Water Pollution Prevention Plan (SWPPP).

As such, the work outlined in the SOW and performance requirements are crucial to the ongoing FCC Field Office mission. Therefore, it is crucial that the Contractor work closely with the government to ensure that the organizational objectives are accomplished throughout the period of this contract. It is also imperative that the Contractor’s staff provide superior customer service, in a spirit of cooperation and accompanied by uniformly positive attitudes.

The Contractor shall obtain and maintain all applicable state and municipal licenses, bonds, insurance, and permits required in order to perform all the services required under the contract. The Contractor shall provide copies of all licenses, insurance, and permits to the CO and COR and shall be in place three (3) calendar days prior to work commencing.

6.1.2 HAZARDOUS BUILDING MATERIALS (HBM) SURVEY:

Soil Contamination: The Contractor shall conduct a Soil contamination survey as required based upon the results of hazardous materials testing in and around locations of vendor performance. Tests shall be performed to determine and verify the presence of contamination.

Based upon the quantity of contamination identified, the Contractor shall determine the most cost-effective methods of removal and disposal in accordance with all State and Federal regulations.

The Contractor shall prepare and submit a report of his findings, options considered, estimated cost per option and recommendations for remediation of all contaminated soil. The estimate shall be presented by area of contamination including building, structure, and site element, including commentary explaining any estimate qualifications.

The Contractor shall remediate contaminated soil or remove and dispose of soil to the horizontal and vertical depth necessary to achieve compliance standards in accordance with the Resource Conservation and Recovery Act (RCRA) regulations (remediation, if applicable, shall be performed under the Optional CLIN).

Universal Waste: “Universal Waste” is defined as wastes that meet hazardous waste criteria but, because they pose a relatively low risk compared to other hazardous wastes and are generated by a wide variety and large number of businesses, are exempt from regulation as hazardous waste.

As such, the Contractor shall conduct a universal waste survey of all buildings, structures, and equipment to identify and categorize universal waste. Based upon the quantity of universal waste identified, the Contractor shall determine the most cost-effective methods of removal and disposal in accordance with all State and Federal regulations.

The Contractor shall prepare and submit a report of his findings, options considered, estimated cost per option and recommendations for removal and disposal of all universal waste. The estimate shall be presented by building, structure, and site element, including commentary explaining any estimate qualifications.

The Contractor shall:

• Review with government the location(s) of any regulated hazardous materials and or waste within the buildings.

• Provide government with certified documents demonstrating legal and proper disposal of all hazardous materials removed from the site.

6.2 TASK AREA 2

6.2.1 DRIVEWAY CLEANUP

• Cut back tree branches 6 feet that surrounds light pole at front gate.

• Repair and convert light pole at front gate to dusk to dawn LED light.

• Remove old gate motor next to front gate.

• Remove pedestal mount by front gate.

• Cut back tree branches that cover/hover over driveway back 6 feet from edge of driveway. Tree branches shall be no lower than 16 feet from the ground. Tree branches and debris shall be pushed back to main tree line on one side and pushed back to the pond on the other side.

• Trees that have been marked with a black “X” shall be cut, removed, and stump grinded.

• Remove big, slanted tree next to mailbox, grind stump.

• Remove mailbox.

• Cut and push back small tree that is near main building and the pond.

• Push back tree and debris to main tree line that surrounds light pole next to main building and flagpole. Convert the light pole to dusk to dawn LED light.

• Defoliate, fill cracks, and resurface main driveway.

6.2.2 RENOVATE MAIN BUILDING EXTERIOR AND INTERIOR

• Paint main building exterior and interior of breezeway area to match existing color with a minimum of two coats of paint.

• Remove and replace roof with gray shingles (minimum 50-year architect shingles).

• Decommission (pull and cap) irrigation sprinkler heads that surround the building and property.

• Cap irrigation well, remove pump and replace with a power pedestal 36” minimum height and a 110v 30-amp service.

• Remove and replace HVAC with new system and install new condensate lines as needed.

• Replace main building outdoor non-LED lights with dusk to dawn double/triple

LED lights.

• Defoliate, fill cracks, seal, restripe, approximately 13,500 square feet of the parking lot and mark to match existing parking spots.

• Remove palm trees that are next to the parking lot and water well, grind stump.

• Remove palm tree and debris that surrounds the antenna pole behind main building.

• Cut debris that surround downed towers behind main building and remove downed towers and bases off property.

• Remove palm trees that surround incinerator next to the back side of the main building.

• Remove incinerator, concrete pad, and bollards.

• Underground propane tank that the incinerator feeds; fuel source shall be removed.

• Diesel pump, concrete pad, and bollards between the incinerator and main building shall be removed and capped. Care should be taken not to disturb the diesel tank as it is utilized by the emergency generator for the Main building.

• Emergency cut off pump on the back side of building shall be removed and capped.

• All trees that are hanging above the main building shall be cut back 6 to 8 feet from building.

• All trees that are hanging over circular driveway shall be cut back 6 to 8 feet from driveway.

• Straighten slanted light pole and convert light to dusk to dawn LED.

• Convert double fixture light pole to dusk to dawn LED.

• All garage doors are to be serviced and motors removed and replaced with two remotes per door opener.

• All hurricane shutters shall be checked, serviced, and matched with exterior paint.

• Clear out debris in attic of garage and broom sweep, all cabling is to remain.

• Remove various materials and containers from storage room in garage.

• Remove and dispose of lockers that are in breezeway.

• Paint breezeway with matching paint of exterior building.

• Remove and replace faucets in bathrooms (x2).

• Remove and replace the shower head located in full bathroom.

• Remove and cap water fountain located in the kitchen.

• Clear clogged shop sink located in garage and clear clogged kitchen sink in main building.

• Refasten outer corner trim that is across from the kitchen doorway.

• Remove all carpet and replace with carpet tiles. Carpet tiles are to match main building neutral color or equivalent.

• Replace all ceiling tiles to match main building tiles or equivalent.

• Repair, and prep for paint damaged drywall in utility closet next to water heater.

• Remove and dispose of designated furniture.

• The lights located in the director’s office (x6) shall be changed to LED and match existing LED lights lumen and color temperature in rest of main building.

6.2.3 DEMOLISH OLD TRANSMITTER BUILDING

The Contractor shall empty the transmitter building of any remaining contents and properly dispose of those items:

• Plan and execute the demolition of walls and roof of the transmitter building.

• Provide demolition progress images (Google Earth, etc.) with weekly updates.

• Power and concrete slab is to remain in place to allow for power pedestal 36” minimum height and a 110v 30-amp service.

6.2.4 SITE RESTORATION AND RENOVATION:

The Contractor shall prepare images (Google Earth, etc.) and specifications to restore the sites to “pre-construction” conditions. This shall include storm water management, topsoil, and vegetation to prevent erosion.

In supporting this effort, the Contractor shall, if applicable:

• Remediate contaminated soil or remove and dispose of soil to the horizontal and vertical depth necessary to achieve compliance standards in accordance with the Resource Conservation and Recovery Act (RCRA) regulations (remediation, if applicable, shall be performed under the Optional CLIN).

• Provide a rough image (Google Earth, etc.) of site prior to completion of Work to outline areas that were impacted by the work performed by the Contractor. Care should be exercised to mitigate damage to trees and other significant vegetation on site during the work activities.

• Straw and reseed all areas to match existing grass areas.

6.2.5 DISPOSAL:

• The Contractor shall ensure construction debris is separated and disposed of in accordance with all Local, State, and Federal guidelines. Disposal fees are the responsibility of the Contractor. In supporting this effort, the Contractor shall:

o Ensure concrete and metal materials are hauled to a recycler if applicable.

o Dispose of any universal wastes (fluorescent bulbs, ballasts, mercury switches), hazardous wastes as identified, and environmental waste per Contractor’s disposal plan. All waste streams will be disposed of in accordance with all Local, State, and Federal guidelines. Performance Standard: A signed receipt by the disposal site operator will be returned to the COR within thirty (30) days of disposal. The receipt will indicate the date of receipt, and the quantity of material received. The receipt will also indicate the condition of the materials as delivered to the landfill and the location where the debris will finally rest.

o Execute and maintain the practice of removing and legally disposing offsite all construction debris from site as soon as possible while work is ongoing. Do not allow items and debris to accumulate excessively before disposal.

o Remove and transport all debris in a manner that prevents spillage on streets or adjacent areas. State and local regulations regarding hauling and disposal shall apply.

o Ensure measurement for all eligible debris removed shall be by the cubic yard and/or tons and supported by the load ticket.

o Completely clean site of any remaining construction debris. Leave premises clean and free of waste, scrap, used equipment, or other material intentionally or incidentally delivered to the site by Contractor or Contractor’s personnel.

o Be aware that the use of burning at the project site for demolition or the disposal of refuse and debris will not be permitted.

6.3 INSPECTION AND ACCEPTANCE

All services rendered to the FCC will be inspected and accepted by the COR or designated representative. Payment for completed services will only be made after the COR accepts the services rendered. After the COR inspects and accepts all required services the Contractor shall submit the invoice so it can be processed for payment within thirty days.

7 PERSONNEL REQUIREMENTS

7.1 GENERAL PERSONNEL REQUIREMENTS

The Contractor shall submit a personnel list to the FCC Security Office and the COR on the first working day of each month. This report shall list all Contractor and subcontractor personnel working at the FCC under all current contract order.

7.1.1 EMPLOYEE SCREENING

The Contractor shall screen all employees and perform background checks on all employees, agents, and subcontractors prior to sending them to work for FCC.

7.1.2 ADEQUATE PERSONNEL

The Contractor shall provide sufficient personnel, both in number and qualifications to perform all the necessary work.

7.1.3 OVERSIGHT OF CONTRACTOR PERSONNEL

The Contractor shall provide sufficient oversight to ensure that all Contractor personnel are functioning in accordance with their assigned duties and at acceptable levels of professional performance; all activities are performed in accordance with contract requirements; and all positions are filled promptly and kept filled with qualified, competent, and trained personnel. The Contractor shall be responsible for the activities of all Contractor personnel and, if applicable, subcontractor personnel.

7.2 REMOVAL OF CONTRACTOR PERSONNEL

If the FCC finds a Contractor prospective employee to be unsuitable or unfit for duties under the terms and conditions of the contract, the Contractor will be advised immediately that such employee can no longer work under this contract. The Contractor shall remove the employee from performing any work under this contract the same business day that it receives notification from the FCC.

8 DELIVERABLES

All deliverables shall become the property of the FCC and shall not be released by the Contractor or its employees, agents, or assigns to any party outside the FCC. Each service deliverable shall be submitted in electronic format using Microsoft Word and/or PDF. The Contractor is responsible for preparing, reviewing, and indexing documents supporting the required deliverables. All documents shall be reviewed and approved by the COR or designated contact.

8.1 DELIVERABLE FORMAT

The Contractor shall generate, distribute, and maintain the Reports identified below.

The Contractor shall submit proposed report formats to the COR for review, remarks, or approval within five (5) calendar days after contract award. The COR will provide a response on revised proposed report formats to the Contractor within five (5) calendar days from receipt. The deliverable documentation is a one-time submission.

Deliverables identified in the table below are reports prepared by the Contractor to reflect Contractor activities and presented to the Government for quality assurance purposes. Government personnel will review the materials presented and evaluate them for accuracy and completeness. Delivery is stated in Table 3 below. Format will be as proposed by the Contractor and approved by the Government unless otherwise directed in this SOW.

8.2 KICKOFF MEETING AND AGENDA

An initial meeting shall be held with the COR and/or designated contact and the OMD staff to discuss project planning, execution, and contractual matters within seven (7) calendar days after contract award.

8.3 WEEKLY STATUS REPORT

A weekly status report shall be submitted to the COR no later than 4 p.m. Eastern Time on the last working day of each week. The Contractor shall consult with the COR or designated contact on the format of the report. The report shall include at a minimum:

a. Current contract, deliverable, and services rendered status

b. Progress images

c. Work Scheduled verses Work Actually Completed

d. Explanation of any variance in work scheduled but not completed

e. Budgeted Cost of Work Performed verses Actual Cost of Work Performed

f. Explanation of any variance in cost budgeted and actual cost to perform the work.

g. List of all Contractor and subcontractor personnel working at the FCC under contract in the previous and upcoming week.

8.4 DELIVERABLES TABLE

The following table lists the deliverables that shall be developed and delivered as specified in the contract.

Table 1 – Deliverables

Deliverable SOW Para

Due Date/Frequency Format Submit To

Certification of Insurance 6.1.1

Three (3) calendar days prior to commencing any work under the contract.

Electronic CO /

COR

Deliverable SOW Para

Due Date/Frequency Format Submit To

Project Management Plan

6.1.1

Within seven (7) calendar days of contract award. Updated as changes are made and according to COR requests.

Electronic COR

HBM Survey & Estimates 6.1.2

Within thirty (30) calendar days of contract award. Updated as changes are made and according to COR requests.

Electronic COR

Images of capped utilities and/or pipes.

6.1.3 At completion of Work Electronic COR

Images of possible soil contamination.

6.1.3 At completion of Work [if applicable] Electronic COR

Images of progress work 6.2.1 Within weekly status report Electronic COR

Images of Rough final grade. 6.2.2 At completion of Work [if applicable] Electronic COR

Certified Waste Disposal Receipts to include hazardous waste

6.2.3 At completion of Work Electronic COR

Kick-Off Meeting 8.2 Seven (7) calendar days after contract award. Electronic COR

Weekly Status Report 8.3 NLT 4p.m. ET the last working day of each week. Electronic COR

6.3 INSPECTION AND ACCEPTANCE

7.2 REMOVAL OF CONTRACTOR PERSONNEL