VendorChangeDetailsReport_37407_v4_Jul_8_26.pdf

This is a Solicitation Change Details Report for the Town of Killingly, Connecticut's Request for Proposals for Tree Removal and Stumping Services (Solicitation No. 37407). The project involves tree and brush removal and stumping services at 226 Putnam Pike, covering approximately 1.70 acres along an emergency access road spanning a 50-foot-wide, 1,500-foot-long corridor. The Town requires a mandatory site walk on June 17, 2026 at 9:00 a.m. at the project location. Contractors must submit proposals by July 14, 2026 at 2:00 p.m. for three line items: a base bid for tree and brush clearing and disposal, Alternate #1 for stump removal and disposal, and Alternate #2 for stump removal and stockpiling. Work must commence within 15 days of contract execution and be completed within 45 calendar days of notice to proceed, with liquidated damages of $100 per calendar day assessed for completion beyond 60 calendar days. Questions regarding the solicitation are due June 25, 2026 at 2:00 p.m., with responses and addenda issued by June 30, 2026. The primary change documented in this report is the addition of the "Killingly Tree Clearing Addendum_04.pdf" document to the solicitation package.

All bid prices are lump sum and must include erosion and sedimentation controls, manpower, equipment, disposal, permits, transportation, and all costs for complete work. Contractors must identify and specify permitted disposal locations for removed material, which may be hauled off-site or chipped and blown into woods outside the clearing limits. Contractors must demonstrate a minimum of five years of experience successfully completing similar projects. Bonding requirements include a 5 percent surety bid bond and 100 percent labor, materials, and performance bonds. Required insurance coverage includes commercial general liability of $1 million per occurrence/$2 million aggregate, automobile liability of $1 million, workers' compensation with $500,000 employer's liability, excess liability of $5 million, and pollution liability of $2 million. The Town waives permit fees and includes an affirmative commitment to ensure disadvantaged business enterprises receive full opportunity to submit bids without discrimination. The Town reserves the right to reject any or all bids and award all work to a single contractor.