37407_Jul_20_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) issued by the Town of Killingly, Connecticut for tree removal and stumping services at 226 Putnam Pike. The project involves tree and brush cutting, removal, and disposal across approximately 1.70 acres along an emergency access road within a 50-foot-wide, 1,500-foot-long corridor. Vendors must submit proposals addressing a base bid for tree and brush clearing and disposal, with alternate bids available for stump removal and disposal (Alternate #1) and stump removal with stockpiling (Alternate #2). A mandatory site walk is scheduled for June 17, 2026 at 9:00 a.m. at the project location. Proposals are due July 14, 2026 at 2:00 p.m. EDT, with the vendor question period running from June 12, 2026 through June 25, 2026 at 2:00 p.m. EDT. Work must begin within 15 days of contract execution and be completed within 45 calendar days of notice to proceed, with liquidated damages of $100 per calendar day assessed for completion beyond 60 calendar days.

All bid prices must be submitted as lump sum amounts and must include erosion and sedimentation controls, manpower, equipment, disposal, permits, transportation, and all costs for complete work. Removed material may be hauled off-site or chipped and blown into woods outside the clearing limits, with contractors required to clearly identify and specify disposal locations permitted to accept the material volumes. Contractors must demonstrate a minimum of five years of experience successfully completing similar projects. Required bonds include a 5 percent surety bid bond and 100 percent labor, materials, and performance bonds. Insurance requirements include commercial general liability of $1 million per occurrence/$2 million aggregate, automobile liability of $1 million, workers' compensation with $500,000 employer's liability, excess liability of $5 million, and pollution liability of $2 million. The Town includes an affirmative commitment to ensure disadvantaged business enterprises receive full opportunity to submit bids without discrimination. The Town waives permit fees but requires contractor compliance with all other permits and regulatory requirements. The Town reserves the right to reject any or all bids and award all work to a single contractor.