Vendor Questions Worksheet.docx

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STATE OF MICHIGAN

Department No. 171, RFP No. 180000000077 Natural Gas Supplier - Pre-Qualification For Customer Choice Program Tier 1

VENDOR QUESTIONS WORKSHEET

Contractors must provide a detailed response to each question. Attach any supplemental information and appropriately reference within your response.

1. Company and Contact Information.

Sole contact during the RFP process. Include the name, title, and contact information (address, e-mail and phone number).

Sole contact authorized to receive and sign any resulting Contract:

2. Company Background Information.

a. Legal business name and address.

b. What State is your business incorporated in?

c. Phone number.

d. Website address.

e. Number of years in business and number of employees.

f. Legal business name and address of parent company, if any.

g. Has there been a recent change, within the past three (3) years, in the organizational structure (e.g., management team) or a change of control (merger or acquisition)? Yes ☐ No ☐ If so, why and how has it affected the company?

Contractor’s Detailed Response:

h. History of company and if growth has been organic, through mergers and acquisitions, or both?

Contractor’s Detailed Response:

i. Has bidder ever been debarred, suspended, or disqualified from bidding or contracting with any entity, including the State of Michigan? If yes, provide the date, the entity, and details about the situation.

Contractor’s Detailed Response:

j. Has your company been a party to litigation against the State of Michigan? If the answer is yes, then state the date of initial filing, case name and court number, and jurisdiction.

Contractor’s Detailed Response:

k. Within the last 5 years, has your company or any of its related business entities defaulted on a contract or had a contract terminated for cause? If yes, provide the date, contracting entity, type of contract, and details about the termination or default. Yes ☐ No ☐ Contractor’s Detailed Response:

l. Describe partnerships and strategic relationships you think will bring significant value to the State. If yes, explain when and the reasons for the termination.

m. State the physical address of the place of business that would have primary responsibility for this account if bidder is awarded a contract under this RFP.

Contractor’s Detailed Response:

3. Business Owned by Qualified Disabled Veteran

“Qualified Disabled Veteran,” as defined by Public Act 431 of 1984, means a business entity that is at least 51% owned by one or more veterans with a service-connected disability. The Act defines “Service-Connected Disability” as a disability incurred or aggravated in the line of active military, naval, or air service as defined in 38 USC 101 (16).

a. Is the bidder a disabled Veteran-owned business? Yes ☐ No ☐

To qualify for a Business owned by a qualified disabled Veteran, please provide the following:

a. Proof of service and conditions of discharge: DD214 or equivalent,

b. Proof of service-connected disability: DD214 if the disability was documented at discharge or Veterans Administration (VA) Rating Decision Letter or equivalent if the disability was documented after discharge, and

c. Proof of Ownership: Appropriate legal documents setting forth the ownership of the business entity.

4. Participation in RFP Development or Evaluation

a. Did your company, or an employee, agent, or representative of your company, participate in developing any component of this RFP? Yes ☐ No ☐ If you entered “YES”, you are not eligible for contract award or to work as a subcontractor for the awarded vendor.

b. Will your company, or an employee, agent, or representative of your company, participate in the evaluation of the proposals received in response to this RFP? Yes ☐ No ☐ If you entered “YES”, you are not eligible for contract award or to work as a subcontractor for the awarded vendor.

5. Experience with the State of Michigan.

Does your company have experience working with the State of Michigan? Yes ☐ No ☐

If so, please provide a list (including the contract number) of the contracts you hold or have held with the State for the last 10 years.

Contractor’s Detailed Response:

6. Financial Stability The State reserves the right to evaluate the financial stability of any Contractor. The State may seek financial information from the Contractor and from third parties. If the State determines, in its sole discretion, that contracting with a Contractor presents an unacceptable risk to the State, the State reserves the right to not award.

a. The contractor must demonstrate Net worth of $5,000,000 by submitting either a 10-K report, or the most recent two annual reports.

Contractor’s Detailed Response:

b. Credit Rating (D&B, Fitch’s, Moody’s, or equivalent).

Contractor’s Detailed Response:

c. The State of Michigan has the right to require a Warrant of Financial Stability from the Contractor’s bank.

Contractor’s Detailed Response:

7. Gross Annual Sales

a. Contractor must identify the gross annual sales for the last 5 years.

Contractor’s Detailed Response:

b. If the award of any resulting contract will increase your gross revenue by more than 25% from the last year’s sales, explain how you will scale up to manage this increase.

Contractor’s Detailed Response:

8. Incentives The Contractor shall explain any special incentives or services.

9. Experience

Please describe at least 3 relevant customer references from the last 5 years supporting your ability to successfully manage a contract of similar size and scope for the work described in this RFP. One of the references should reflect experience with winter load and have a minimum annual usage of 100,000 Mcf. Please include prior experiences, which you consider relevant to your ability to successfully manage a natural gas contract for the consortium.

Customer Reference 1

Years as a customer:

Annual usage:

Type of Load (summer, winter, etc.):

How is this project experience relevant to the subject of this RFP :

Customer Reference 2

Years as a customer:

Annual usage:

Type of Load (summer, winter, etc.):

How is this project experience relevant to the subject of this RFP :

Customer Reference 3

Years as a customer:

Annual usage:

Type of Load (summer, winter, etc.):

How is this project experience relevant to the subject of this RFP :

10. Price Management Tools

Suppliers shall state in their response which Utility Choice programs they can service (i.e.: Michcon, MGU, Consumers, SEMCO, etc.)

Fixed Prices

Fixed Basis Plus

Fixed Index Plus

Variable Rates

Savings Reports

11. Strategic Relationships

a. Explain any partnerships and strategic relationships you currently have or have used that would bring significant value to the State, and how that relationship will bring value to the State.

Contractor’s Detailed Response:

b. Do you have long-term access to reserves or gas supply contracts that could be made available to the energy cooperative and MiDeal members during the time period for the next five years? If yes, provide general location(s) of your supplies.

Contractor’s Detailed Response:

c. Do you have access to or control long-term interstate pipeline capacity for delivering gas to Michigan or Michigan Production that could be used to deliver gas during the time period for the next five years?

Yes ☐ No ☐

If yes; describe, in detail, the company’s access to or control of long-term interstate pipeline capacity for delivery gas to MI or Michigan Production that could be used to deliver gas during the proposed delivery time period specified. Include any cost savings that would apply.

Contractor’s Detailed Response:

12. Principal Place of Business

The Contractor must identify the location (city, state and zip code) that would have primary responsibility for this account if awarded a contract. The State strongly recommends having a Michigan based office.

Contractor’s Detailed Response:

13. Standard Contract

The Contractor must affirm that it agrees with the attached Contract Terms, “Standard Terms, and Conditions”.