Vendor Questions.docx
DOCX document 15 KB Posted
- Solicitation number
- 36C25923Q0646
About this file
This document contains questions and answers regarding solicitation number 36C25923Q0646 from the Department of Veterans Affairs for onsite document shredding services at the Grand Junction, Colorado VA Medical Center. The incumbent contractor is Vital Records Holdings, LLC. The solicitation is for a base year plus five one-year options and is set aside for service-disabled veteran-owned small businesses. Quotes are due within seven days and must comply with limitations of subcontracting requirements. Pricing should be submitted using the schedule in Section B.3 of the solicitation and is based on per pick-up and container rather than weight. The budget is not disclosed due to it being a simplified acquisition. The Business Associate Agreement in Section D is for informational purposes only and will be executed with the awarded contractor.
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Other files
| File | Type | Posted |
|---|---|---|
| 36C25923Q0646 0001.docx | DOCX document | |
| RFQ Amendment 36C25923Q0646 0001.docx | DOCX document | |
| RFQ 36C25923Q0646.docx | DOCX document | |
| 36C25923Q0646.docx | DOCX document | |
| P07_DOL WD 2015-5423 Rev 22 Mesa County.pdf |
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Vendor Questions
1) Who is the incumbent?
Answer: The current incumbent is Vital Records Holdings, LLC. Regardless, the Limitations of Subcontracting applies to this requirement.
2) What was the previous/current contract# for this requirement?
Answer: The current contract# is irrelevant to this solicitation.
3) Why are you not billing by weight?
Answer: Based on the market research, the onsite shredding services the standard practice in the area is based on charging per pick up and container.
4) What is the budget for this requirement?
Answer: The VA does not disclose the funding/budgeted amount for the requirement since this is a simplified acquisition under FAR 13. Therefore, we highly recommend for vendors to provide their best offer that they believe is competitive.
5) Why is this solicitation open for only 7 days?
Answer: 7-days is more than enough time for a company to provide a competitive quote as long as they are not sub-contracting 50% or more of the work out and adding their pass-through cost to the VA.
6) Would you consider only offsite shredding services?
Answer: No, please review section B.2 SOW.
7) Do I need to fill out and sign the Business Associate Agreement (BAA) in Section D. of the RFQ?
Answer: No, that will be done for the awarded contractor. The BAA is in place to ensure the offeror is aware of the requirement if they are awarded the contract.
8) Why and how are you going to enforce the Limitations of Sub-Contracting?
Answer: As a responsible steward of tax payer funds, the CO has to exercise the right of the limitations of sub-contracting under VAAR 852.219-75 and the CO will use any other pertinent VAAR, VHA Policies, and FAR to ensure that Limitations of Sub-Contracting for set-asides are met.
9) Can I submit a separate Price/Cost Schedule form in replacement of the one included in the solicitation, as long as it includes all required information?
Answer: We recommend using the Section B.3 Price/Cost Schedule to submit your company's Base plus 5 Option Years quote. However, if you use a separate quote form outside of the RFQ it must be aligned to the existing section B.3 Price/Cost Schedule, the VA will not honor any additional terms of vendor quotes outside of the RFQ terms and conditions.
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