Vendor Questions and Answers.pdf
PDF 171 KB Posted
- Solicitation number
- 36C25925Q0790
About this file
This document is a Vendor Questions & Answers file for a VA (Veterans Health Administration) small business set-aside solicitation for courier/delivery services. The solicitation is exclusively for Small Businesses registered in SAM.gov and searchable in the SBA Small Business search, with current incumbent Kangaroo Pick-up and Delivery Service, Inc. Key details include a requirement for a Business Associate Agreement to protect patient privacy under HIPAA, and the VA's emphasis on contractors determining their own staffing and vehicle requirements based on the Statement of Work.
The VA is conducting a commercial acquisition under FAR 12.6 and will not disclose the contract's budget or previous contract costs, instead encouraging vendors to submit their most competitive offers. Contractors must adhere to Limitations of Sub-Contracting guidelines, and will be responsible for determining appropriate driver and vehicle resources to meet the service requirements. Potential bidders are advised to carefully review the RFQ, SOW, and Price/Cost Schedule to understand the specific operational needs of the courier service contract.
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Other files
| File | Type | Posted |
|---|---|---|
| DOL WD 2015-5423 Rev 29 Mesa County.pdf | ||
| 36C25925Q0790.docx | DOCX document | |
| MSDS 10 Neutral Buffered Formalin.pdf | ||
| DOL WD 2015-5439 Rev 27 Moffat and Garfield County CO.pdf | ||
| DOL WD 2015-5497 Rev 26 Grand County UT.pdf | ||
| RFQ 36C25925Q0790.docx | DOCX document | |
| DOL WD 2015-5435 Rev 28 Montrose County CO.pdf |
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Vendor Questions & Answers
1) Is this solicitation only for Small Businesses total set-aside? Or can anybody bid on it?
Answer: Yes, the solicitation is only for Small Businesses (SBs) who are registered in SAM.gov and searchable in the SBA Small Business search to submit their offers. Unfortunately, if a vendor that is not SB found in SAM.gov and not searchable in the SBA Small Business search submits their offer, the offer would not be evaluated.
2) Who is the incumbent?
Answer: The incumbent is Kangaroo Pick-up and Delivery Service, Inc.
3) What was the previous/current contract# for this requirement?
Answer: In order to ensure this solicitation’s requirements are met, the previous service contract is not relevant since this is a new requirement with details listed in the RFQ, SOW, and
Price/Cost Schedule.
4) What is the budget/value for this requirement?
Answer: The VA does not disclose the funding/budgeted amount for the requirement since this is a commercial acquisition under FAR 12.6. Therefore, we highly recommend for vendors to provide their best offer that they believe is competitive.
5) Why and how are you going to enforce the Limitations of Sub-Contracting? Answer: Under FAR
52.219-14 the CO is required to enforce the limitations of sub-contracting for any set-aside contracts. Also, for both pre-award & post-award actions, the CO will use any other pertinent
VAAR, VHA Policies, and FAR to ensure that Limitations of Sub-Contracting are enforced.
6) What was the cost of the of the previous contract?
Answer: In order to ensure this solicitation’s requirements are met, the previous service contract is not relevant since this is a new requirement with details listed in the RFQ, SOW, and
Price/Cost Schedule.
7) Please confirm whether licenses can be utilized via subcontractor(s) for this requirement?
Answer: Please review SP1, SP2, and SP3 of the Special Standards of Responsibility from the RFQ document.
8) Why would a Business Associate Agreement be needed for this requirement?
Answer: The courier would be picking up boxes and containers that will likely have patient information that requires protection of patient privacy to prevent a HIPAA violation; therefore, a
Business Associate Agreement shall be required between the vendor awarded the contract and a Veterans Health Administration (VHA) Privacy Officer.
9) How many drivers/vehicles are currently used to service the current contract?
Answer: The current number of drivers/vehicles by the incumbent vendor is not relevant for this requirement. Please review the Statement of Work (SOW) to allow your company to make the determination of the number of drivers/vehicles based on your business’ capabilities. The VA will not state the headcount of courier drivers/vehicles required because it is the contractor's responsibility to properly staff and equip their business to meet the SOW requirements.
10) What is the vehicle size currently servicing this location?
Answer: The current size of the incumbent vendor’s vehicles is not relevant for this requirement. Please review paragraph 5 of the SOW in the RFQ to allow your company make the determination of vehicle size. Reason: Maybe the driver has multiple customer deliveries to support, not just the VA. Therefore, the VA will not state the exact vehicle size, so it is the contractor's responsibility to ensure the vehicle used meets the SOW requirements.
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