Vendor Minimum Requirement Check-off.xlsx
XLSX spreadsheet 19 KB Posted
- Attached to
- Private Collection Agency (PCA) Services
- Solicitation number
- RFI-FSA-23-093
About this file
This document outlines minimum requirements for vendors interested in providing private collection agency services to the Department of the Treasury Bureau of the Fiscal Service. To be eligible, vendors must be licensed and bonded in all U.S. states and territories by January 1, 2023, have at least five years of experience collecting federal and state debts in compliance with applicable laws, and demonstrate the technical ability to securely exchange large data files using protocols like SFTP. Technical requirements include maintaining a secure IT infrastructure compliant with NIST FIPS 140-2, having a non-production environment to validate file layouts, and ensuring government data can be securely stored and encrypted. In fiscal year 2022, the Fiscal Service referred approximately 970,000 debts totaling nearly $3 billion to its PCA contractors. Interested vendors must have experience in collecting and managing a high volume and wide variety of consumer and commercial debts on behalf of multiple government agencies.
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| File | Type | Posted |
|---|---|---|
| Bureau of the Fiscal Service RFI-FSA-23-093 PCA Services.pdf |
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Vendor Check-off Private Collection Agency (PCA) Services Minimum Requirement Check-off
| Minimum Requirements | Yes | No | Market Research Inquiry Respondents |
| Nationwide licensing and bonding. Must be licensed and bonded in all 50 U.S. states, plus the District of Columbia, Puerto Rico, Guam, Virgin Islands, Northern Mariana Islands, and American Samoa by January 1, 2023. | |||
| Projects of similar size. Example provided: |
"In Fiscal Year 2022 (Oct. 1, 2021, through July 31, 2022), Fiscal Service referred approximately 970,000 debts, with a value of nearly $3B, to its PCA contractors. Please note some referrals were second placements, and past debt referral volumes do not guarantee future placements."
| Projects of similar scope. Must be experienced in collecting consumer and commercial debts, to include loans and administrative debt types. Administrative debts include fees, fines, penalties, overpayments, grants, employee owed debts, and other miscellaneous categories. Some may be medical debts. |
| Projects of similar complexity. |
PCA must be experienced collecting debts owed to the federal and/or state governments and in collecting a multitude of debts originating from different sources.
Projects of similar complexity.
Minimum of 5 years of experience of collecting federal and/or state debts.
Projects of similar complexity.
PCA must demonstrate its record of compliance with consumer protection laws, which includes but is not limited to the Fair Debt Collection Practices Act, Privacy Act of 1974, Federal Claims Collection Standards and applicable state consumer protection laws.
Proven technical ability.
PCA must be able to stand up a reliable information technology (IT) infrastructure to ensure secure data movement via batch file processing.
Proven technical ability.
IT solution must be compliant with NIST’s Federal Information Processing Standards 140-2 security requirements.
Proven technical ability.
PCA must be experienced in using electronic formats and transfer protocols to automate, centralize, and transmit inbound and outbound files. The contractor will exchange files with Fiscal Service by using Secure File Transfer Protocol (SFTP) to send files over the SSH Tectia Client.
Proven technical ability.
Must have a non-production environment in place to validate file layouts and perform end-to-end testing.
Proven technical ability.
Must be able to handle some very large datasets with potential record counts over 300K in a single file where file sizes can reach 100 megabytes or more.
Proven technical ability.
The contractor must be able to ensure government data is stored and encrypted securely.
Minimum Requirements Chart
| Minimum Requirements | Definition |
| Nationwide licensing and bonding | Must be licensed and bonded in all 50 U.S. states, plus the District of Columbia, Puerto Rico, Guam, Virgin Islands, Northern Mariana Islands, and American Samoa by January 1, 2023. |
| Projects of similar size | In Fiscal Year 2022 (Oct. 1, 2021, through July 31, 2022), Fiscal Service referred approximately 970,000 debts, with a value of nearly $3B, to its PCA contractors. Please note some referrals were second placements, and past debt referral volumes do not guarantee future placements. |
| Projects of similar scope | Must be experienced in collecting consumer and commercial debts, to include loans and administrative debt types. Administrative debts include fees, fines, penalties, overpayments, grants, employee owed debts, and other miscellaneous categories. Some may be medical debts. |
| Projects of similar complexity | Fiscal Service receives debts from over 800 different federal program agencies and refers most of these debts to PCAs for collection. A PCA must be experienced collecting debts owed to the federal and/or state governments and in collecting a multitude of debts originating from different sources. A minimum of 5 years of experience of collecting federal and/or state debts is required. A PCA must also demonstrate its record of compliance with consumer protection laws, which includes but is not limited to the Fair Debt Collection Practices Act, Privacy Act of 1974, Federal Claims Collection Standards and applicable state consumer protection laws. |
| Proven technical ability | Must be able to stand up a reliable information technology (IT) infrastructure to ensure secure data movement via batch file processing. The IT solution must be compliant with NIST’s Federal Information Processing Standards 140-2 security requirements. A PCA must be experienced in using electronic formats and transfer protocols to automate, centralize, and transmit inbound and outbound files. The contractor will exchange files with Fiscal Service by using Secure File Transfer Protocol (SFTP) to send files over the SSH Tectia Client. Must have a non-production environment in place to validate file layouts and perform end-to-end testing. Must be able to handle some very large datasets with potential record counts over 300K in a single file where file sizes can reach 100 megabytes or more. The contractor must be able to ensure government data is stored and encrypted securely. |
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