Vendor_Instructions_For_The_E-Bids_Submission_Process.pdf

Instructions for Vendor E-Bids Submission Process

1) Registration with the State of Kansas in order to participate in bid events using the E-Bids Platform:

• In order to bid within the E-Bids platform you must first log into the e-Supplier Portal with a Login ID and password.

• Please provide the assigned Procurement Officer with your federal identification number (FEIN) via email, so he/she can check to see if you are registered. He/She will respond via email either yes you are registered or no, you are not registered.

If you are not registered he will provide you with the steps you need to take to do so. When you register, you will create a login and password for the e-Supplier portal (write these down). You will also receive a 10-Digit registration number and soon after, a 10-digit bidder number starting with BDRxxxxxxx (Write these down).

If you are registered, the procurement officer will ask you if you know your login and password to the e-Supplier portal. If you do not know them, the procurement officer will provide you with your login name. You will need to call 785.368.8000, Option 2 to reset your password.

2) Navigation to e-Supplier Portal:

Once you have your newly created login and password:

• Go to the Bid Solicitation website at : https://admin.ks.gov/ ; Click the “For State Agencies” tab at the top of the page; Choose Procurement and Contracts; Click on “eSupplier” Tile; Click on “Sign In” Tile; Use your newly created Login and Password here; Click on “Bidding Opportunities” Tile; Click on “Public Events”; Click on the filter button on left hand side of page and type the “Event Number” in the “Event ID” section; Click the magnifying glass; Click done; Click the chosen bid event at the bottom of the page; Click “Accept Invitation” in top right corner of the page;

Click “Bid on Event”;

3) Bid Submission Process:

You have now arrived at the document retrieval and download page.

• Click Event Comments and Attachments; Download all available documents within the bid package if you haven’t done so already on our normal Bid Solicitation page;

• Answer questions 1 through 7 on the first page; The documents to sign will be included in EVT0010658 - Bid

Documents file you downloaded; You may attach the appropriate sign document for each corresponding question here or submit all of the signed forms as part of your Technical Proposal.

• Click “Next”; Put “1” in the “Bid Quantity” box; Go to “Unit Bid Price” box; Put your Cost of project or item here;

Click Next;

• Click the “Save for Later” box; Click the “Exit” button in the top left corner of page; This will take you out of the system until you are ready to submit your Technical and Cost Proposals. Please see section 2.1 of the “Bid Documents” file as to what to name the files when you submit them.

• Once you have your Technical and Cost proposals ready to submit, follow Step #1 and log back into the e-

Supplier portal; The bid event number should be saved; Click on the event when it turns colors; Scroll down line under “Bid Information”; Click “Actions” arrow at far right of line; Choose “view/edit” bid; Attach any signed forms to the appropriate questions if you haven’t already done so; Click “Event Comments and Attachments”. You should see all the bid documents for the Bid Event you are bidding; Scroll down to the bottom of the page and click “Add Attachment”. Continue until all of your documents are attached; Click “Done” in upper right corner; Click “Next” in the right corner of page; Click “Next”; You should see a black “Submit” button; Click “Submit”; You will receive a message that your bid was successfully submitted. If you do not, please contact the bid event Procurement Officer at the email address and/or phone number provided in Section 1.2. of the “Bid Documents” file you downloaded from the “Bid Package”.

https://admin.ks.gov/