VENDOR CONFERENCE _ DENTAL LAB SERVICES QAs .pdf

Dental Lab Services

Solicitation # 24-7026/2030-RFQ02

DENTAL LABORATORY SERVICES

Solicitation #24-7026/2030-RFQ02

Vendor’s Conference Q&As May 30, 2024

1. Will a vendor be allowed to participate if they are not within a 50-mile radius of T.O. Vinson Health

Center located at 440 Winn Way, Decatur GA 30030?

Yes. We have agreed to expand vendor servicing beyond the 50-mile radius; however, the vendor will still be required to meet the deliverables as required of vendors located within a 50-mile radius.

2. Must the provider physically come and pick up order requests from T.O. Vinson?

The impressions are to be retrieved daily. Pick-up is to be from the T.O. Vinson Health Center located at 440 Winn Way, Decatur, GA 30030.

3. Could a courier be used for the pick such as UPS/FedEx? If providing the shipping boxes and the foam your dentist would enclose the impression and shipping label, then just schedule UPS to come pick it up or if they're already in your facility regularly, they would just pick it up the same day.

Yes.

4. Are the prices needed for the whole contract award period? Does that mean all four years?

Our contracts are written for one year with four renewal year options. The amount for each year contract will remain as stated in the initial contract.

Vendors have the option of using escalators in their bid proposal. The vendor can also opt to request a cost increase for any renewal year award, thereby forgoing escalators. If electing to request a cost increase, the vendor must justify the cost increase request.

5. Referencing the Price List, is it flat-rated or all-in? Or is it where we can include certain items that go along with restorations?

Please provide your cost for what we've identified. For anything not identified on the Price List that you desire DKPH to consider, include that detail with cost as well.

The Price List/Cost Proposal has been updated and is attached below as Exhibit F.

6. Since we can submit more items/services what about implants, is that something that's prescribed?

No. We do not provide implant services.

7. Do you normally request economy teeth or is it expected to be premium teeth?

Something in between, we look for quality teeth since we are a local health agency using state/public funding.

8. How many vendors or contracts are you looking to award?

We are looking for one, but we are open to having a backup if it works within our bottom-line number to allocate funds per contract. (2 contractors)

9. How are invoices to be paid?

DKPH remits payment via ACH. Each contracted vendor is required to provide their banking details for account set-up. If the vendor does not provide ACH information, they are paid via check.

10. In the event, cases are to be picked and delivered to each clinic how many individual locations would this be?

There will only be one pick-up/delivery location which will be at the T.O. Vinson Health Center located at 440 Winn Way, Decatur, GA 30030.

11. Since quantities aren’t provided, can you provide the approximate number of dentists at each location available to service patients? This can give some idea of estimated volume to assist in providing the best cost.

There’s 1 full-time dentist, two hourly dentists, and one dentist vacancy. They are floaters between the clinics.

12. Our company is not located in Georgia, so is it possible to provide the insurance requirements based on our state of incorporation instead?

Because we do not have the insurance requirements for any state other than Georgia, we can only provide you Georgia’s requirement whereby you can in turn use this guide in sharing with your insurance provider the requirements for this contract award.

Along with the contract documents sent to DKPH for execution, the contractor shall furnish

Certificates of Insurance from companies doing business in the State of Georgia or written evidence of self-insurance acceptable to DKPH covering:

(a) Statutory Workers' Compensation Insurance, or proof the contractor is not required to provide such coverage under State law. The contractor agrees to confirm that all subcontractors likewise carry statutory Workers' Compensation Insurance, and to provide proof of such confirmation to the Board.

(b) Professional liability insurance on the services in this contract with a limit of one million dollars ($1,000,000.00).

(c) Comprehensive liability insurance covering all operations and automobiles;

(1) With limits of $100,000/300,000 bodily injury.

(2) With limits of $100,000 property damage.

(d) "Umbrella" or "excess" coverage cannot be used to reach limits stated in (b) and (c).

Certificates of insurance must be executed in accordance with the following provisions:

(a) Certificates to contain policy number, policy limits, and policy expiration date of all policies issued in accordance with this contract;

(b) Certificates to contain the location and operations to which the insurance applies;

(c) Certificates to contain the following clause: "Re: change or cancellation. Policy certified will not be changed or canceled without ten (10) days prior notice to the DeKalb County Board of Health, as evidenced by return receipts of registered or certified letters."

(d) Certificates to contain endorsement incorporating indemnification agreement assumed by the contractor further agree as follows:

(1) On the front of the certificate, the certificate is to contain the following clause: "Re:

Indemnification Agreement. Contract liability is included. See the Indemnification Agreement clause on the reverse side of the certificate.”

(2) Type the following indemnification agreement statement on the reverse side of the certificate:

"The contractor shall defend, indemnify and hold harmless the Board for any claims, charges or suits that arise due to the Contractor's error, omission, negligence or acts."

(e) The contractor shall be wholly responsible for securing certificates of insurance coverage as set forth above from all subcontractors who are engaged in this work.

EXHIBIT F

Dental Laboratory Services Cost Proposal Form

Company Name:

Item # Description Per Unit Cost Delivery Time (# days)

Removable 1 Complete Denture 2 Immediate Denture 3 Cast Partial Denture 4 Acrylic Partial 5 Flexible Partial 6 Removable partial denture (Flipper Tooth) 7 Hard Nite Guard 8 Name ID 9 Reline

10 Repair 11 Custom Trays 12 Wrought Wire Clasps

Crown and Bridges 13 Porcelain to Non-precious 14 Porcelain to Semi-precious 15 Porcelain to High Noble 16 Full Non-precious 17 Full Gold 18 Porcelain to Zirconia 19 IPS emax crown 20 Zirconia full strength crown 21 Zirconia esthetic crown 22 Connection Charge 23 Crown under Partial 24 Metal Occlusal or Lingual 25 Distal Rest 26 Metal Band

Pediatric 27 Mouth Guard 28 Space maintainer 29 Retainers 30 Thumb sucking devise