Vendor_Business Application 2026 (002).pdf
PDF 232 KB Posted
- Solicitation number
- RFA-128905
- Issued by
- Virginia
About this file
This vendor application form is issued by the Fort Monroe Authority in Virginia for participation in "Answering the Call," a 2026 Veteran's Day event scheduled for November 7, 2026, at Continental Park. Vendors are invited to apply to exhibit and sell products or services to military service members, veterans, and military families attending the event, which will run from 10:00 a.m. to 3:00 p.m. All veteran-owned or veteran-operated businesses are encouraged to apply. The application deadline is October 10, 2026, and selected vendors will be notified by mid-October. Participation in the event is by invitation only and is not guaranteed; vendor selection will be based on established evaluation criteria. All vendors must arrive onsite no later than 8:00 a.m. and be ready to serve the public by 9:30 a.m., with displays remaining until 3:00 p.m. at event conclusion.
Vendor selection will be evaluated on a 70-point scale, with criteria including small business status (20 points), variety and quality of items offered (20 points), free or discounted services offered to veterans (20 points), and appeal to a wide variety of military audiences including families (20 points); veteran-owned or veteran-operated status is a qualifier, with non-veteran businesses being ineligible. The Fort Monroe Authority will provide each vendor with one 6-foot table, two chairs, trash receptacles, bottled water, and promotional support via website, print, direct mail, and posters. Vendors are responsible for providing proof of liability insurance naming the Fort Monroe Authority and Commonwealth of Virginia as additional insured, a completed W-9 form, floor-length table coverings, signage or banners, handcarts and staff for unload operations, any additional tables or chairs needed, and all space cleanup before departure. Vendors must also pay all applicable state, local, and federal sales taxes and commit to distributing event information through their own email and mailing lists.
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| File | Type | Posted |
|---|---|---|
| Call for Vendors.pdf |
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Text version
Vendor Application
Thank you for your interest in participating in Answering the Call, the Fort Monroe Authority’s 2026 Veteran’s Day event to be held on November 7, 2026. The application deadline is October 10, 2026. Participation in Answering the Call is by invitation only. You will be contacted by Mid-October if there is space for your business or organization to participate in this year’s festival. This application does not guarantee a spot in the event. Vendors will be selected based on the attached selection criteria.
All Veteran Owned or Operated businesses are welcome to apply.
About the Event Join us at Continental Park from 10:00 am to 3:00 pm as we honor all service members and reflect on the sacrifices that we made to protect this country. In the event of rain, some activities and displays will move to the Fort Monroe Visitor & Education Center.
Evaluation Criteria:
Possible Total of 70 pts
• Veteran Owned or Operated Business: Yes or No (If No, unqualified)
• Small Business: Yes or No (20 pts)
• Variety and quality of items offered (20 pts)
• Free or discounted services offered to Veterans (20 pts)
• Appeals to a wide variety of military audiences including military families (20 pts)
Please read the following information:
The Fort Monroe Authority will provide:
• 1 6ft table and 2 chairs
• Trash receptacles
• Bottled Water
• Event web site promotion with each name, location, phone contact and web site
• Advertisement & promotion of this event via print, web site, direct mail & posters
Vendors shall provide:
• Return this Signed Application with a completed form W-9
• Proof of liability insurance which shall name the “Fort Monroe Authority AND Commonwealth of Virginia” as additional insured.
• Additional Tables/Chairs needed
• Floor-length table coverings
• Agreement to distribute this event’s information via your email and/or mailing list
• Handcarts and staff to unload supplies (FMA unable to assist)
• A sign and/or banner to hang to distinguish your table
• All space clean up- trash and empty cartons must be thrown away before leaving
• Vendor shall be responsible for paying all applicable state, local or federal sales tax.
Set Up All vendors must be onsite no later than 8:00am and ready to receive the public no later than 9:30 a.m. on the day of the event (Saturday, November 7, 2026) and no displays can be removed until after 3:00 p.m. at the conclusion of the event. You will be provided with a 10’ x 10’ space. Additional space may be available upon request.
Please complete the following information:
Business name
Name of person completing application Telephone/Cell Phone
Email Address
Address
City State Zip
Please tell us more about your business/organization. (What events you have attended, why you wish to be included, what kind of activity you will facilitate, what you are selling, etc.)
In compliance with this application and all conditions imposed, the undersigned firm hereby offers and agrees to furnish all services in accordance with the attached signed proposal or as mutually agreed upon by subsequent negotiation, and the undersigned firm hereby certifies that all information provided herein and in any schedule attached hereto is true, correct and complete.
Date Vendor Signature
Please mail, email or fax this form to:
ATTN: Rachel Icard Public Programs Manager Museums, Education, & Interpretation Fort Monroe Authority 20 Ingalls Road Fort Monroe, VA 23651 ricard@fortmonroe.org
File details come from the government source that posted it. Updated .