Vehicle_Upfit_Price_Sheet.xlsx

This is a Vehicle Upfit Price Sheet for fleet vehicle upfitting services procured by the Santa Monica Department of Transportation. The pricing sheet establishes hourly labor rates across nine specialized categories: metal, aluminum, fiberglass, glass, mechanical, frame, electrical, paint and mechanical, and body shop material work. Additionally, the sheet includes pricing structures for emergency after-hours labor rates, pickup and delivery services on a round-trip basis, detailing services per vehicle, and a lump-sum category for additional fees and charges not otherwise listed, such as freight and fuel surcharges. The Santa Monica Department of Transportation issued the Request for Proposals on September 23, 2025, with questions due by September 25, 2025, and final proposal responses required by October 6, 2025, at 3:00 pm. The contract operates on an as-needed service model with an annual quantity framework.

The pricing structure is designed to accommodate flexible, hourly-based billing for labor services with unit cost rates per hour across all labor categories and per-vehicle or per-trip charges for ancillary services. This federal funding requirement mandates compliance with all applicable federal clauses, including Living Wage Ordinance minimums of $22.50 per hour for covered employees, as well as potential Disadvantaged Business Enterprise (DBE) participation requirements. Contractors must maintain comprehensive insurance coverage, including $1,000,000 Commercial General Liability per occurrence, $1,000,000 Automobile Liability per accident, and California-mandated Workers' Compensation insurance. The contract includes a 3-year bumper-to-bumper warranty on service utility beds and equipment beginning upon vehicle placement into service. Vendor selection will be evaluated based on price, service quality, vendor capacity, financial resources, and past performance, with all contractors required to maintain a location within 40 miles of the Santa Monica Big Blue Bus yard.