Vehicle_Upfit_bid_specs.docx

Summary The Santa Monica Department of Transportation is soliciting bids for upfitting of non-revenue fleet vehicles. These vehicles include pool vehicles, service trucks and other non-revenue light and medium duty vehicles that may require additional equipment to adequately perform their assigned function.

Bidders will provide vehicle upfitting, and light paint work. Must be able to install specialized amber/emergency lighting systems, toolboxes, low voltage, push bumpers, aluminum liftgates, and custom metal/plastic/wood fabrication. Installation of on-board computers, antennas, routers, and radio systems. Vendor shall provide vehicle cleaning and detailing services for vehicles on an as needed basis after any upfitting.

This project will be federally funded, and all bidders must comply with all applicable federal clauses.

Scope of Work Bidders will provide vehicle upfitting, and light paint work. Must be able to install specialized amber/emergency lighting systems, toolboxes, push bumpers, aluminum liftgates, and custom metal/plastic/wood fabrication. Installation of on-board computers, antennas, routers, and radio systems. Vendor shall provide vehicle cleaning and detailing services for vehicles on an as needed basis after any upfitting.

Upfitting may include, but is not limited to the installation of the following:

· Provide and install Whelen liberty II lightbar or approved equal, siren and controller, M6 2 in 1 combination warning and perimeter light or approved equal, seamless motion spotlight with 360 degree continues rotation and 180-degree tilt fully remote controlled or approved equal

· Provide and install HAVIS mounts or approved equal for computer or tablets with USB-c charging capabilities for external devices with key on engine off

· Provide and install rear cargo storage box in black powder coat finish, heavy duty, light weight aircraft grade aluminum construction, with 300lb capacity and lock in and lock out drawer system and electronics storage system

· Provide and install Heavy-duty push bumper with forward extensions and rollers

· Provide and install ultra-rugged full bed drawer systems and be weatherproof

· Provide and install adjustable horizontal ladder racks with a minimum of 250 lb. capacity

· Provide and install 2200w pure sine power inverter or approved equal, with key on engine on

· Provide and install Spray on liner - Complete Bed Area and side walls including bulkhead and all bottom floor compartments

· Body panels that have been painted shall not have drips, fisheye marks, or dirt or other debris within painted surfaces.

· Body panels shall be installed in a uniform manner using OEM approved materials and methods.

· Fit and finish shall meet or exceed OEM specification.

· The use of double stick tape shall only be used in areas that are approved by the OEM.

· All decals shall be installed prior to delivery of the vehicle.

· Vehicles shall be picked up and delivered back to the Santa Monica Big Blue Bus yard located at 1620 6th Street, Santa Monica.

· Successful vendor must comply with all City of Santa Monica specifications.

Description of Work Standards

· Finish work shall conform to automotive factory finish standards or better. Paint finish shall be free of blemish, runs, orange peel and swirls.

· All work performed shall be of the highest quality standard and conform to all applicable state and federal rules and regulations.

· Vendor shall provide pickup and delivery of all vehicles.

· Vendor shall take digital images of work in progress and submit those as part of invoice.

· Vendor shall use new and unused genuine OEM replacement parts where applicable.

· Vendor must have the ability to directly purchase replacement parts from the original vehicle manufacture.

· The use of bondo material shall be kept to a minimum, SMDOT prefers body panels replaced rather than repaired by a bondo material.

· Vendor must have the ability to graphically design, purchase and install City decals, logos, and reflective tape stripes.

· Vendor must be able to design, install, and replace any and all emergency lighting equipment, involved

· Vehicle shall be completely ready to go into service once the tasks are completed.

· The Transit Vehicle Maintenance Superintendent or designee shall authorize all repairs.

Vendor Requirements

· Vendor shall have a minimum of 5 years’ s experience in upfitting domestic and foreign cars, trucks. Vendor shall provide written proof of experience.

· Vendor facility shall be within 40 miles of BBB yard at 1660 7th Street, Santa Monica 90401.

· Please provide, as part of your bid, a detailed list of clients and written proof that vendor has qualified personnel that are experienced in the work specified above. Failure to submit the client list and proof of qualification may result in the rejection of your bid.

· Bidder must provide a final accurate scaled drawing of overall vehicle including the service utility bed prior to the start of build. The Santa Monica Dept. of transportation must approve drawing prior to start of build.

· Bidder must provide a Pre-construction, Midpoint and Final Inspection Trip to their facility for 2-5 members of the Santa Monica Department of transportation Build Team.

WARRANTY:

Bidder to provide Bumper to Bumper warranty for service utility bed and equipment for 3 years. Warranty will start when the Santa Monica Department of transportation places the vehicle in to service.

Federally Funded Project Upfitting of non-revenue vehicles will use federal funding and bidders must comply with ALL APPLICABLE requirements included in the attached Federal Transit Administration (FTA) Federal Clauses.