Vehicle- Snow mobile and ATV.docx

COMMONWEALTH OF MASSACHUSETTS

REQUEST FOR QUOTES (RFQ)

Department of Conservation and Recreation FAC 88 Lawn and Grounds, Equipment, Parts and Services-Statewide Contract

RFR# FAC88 Lawn and Grounds, Equipment, Parts and Services- statewide contract RFQ# Project Number ##### Purchase and Deliver one ATV with trailer and one snowmobile with trailer Master Blanket Purchase Order Request Date: #######

The Department of Conservation and Recreation (DCR) seeks a qualified vendor to deliver one ATV Suzuki Kingsquad 500 or equivalent with winch and mount, chainsaw rack, storage box, guards and skid plates. Also requesting quotes on one snowmobile- either a 2020 Arctic Cat Blast LT 4000, or 2020Ski-Doo MXZ Sport 600, or equivalent. This purchase is also for two trailers. One trailer for the ATV, and the other for the snowmobile. This RFQ and all quotes submitted by vendors hereto shall become public record, maintained by the eligible entity.

This Request for Quotes (RFQ) does not commit the eligible entity to approve a Statement of Work (SOW), pay any costs incurred in the preparation of a bidder’s response to this RFQ, or to engage for products or services. The eligible entity reserves the right to accept or reject any and all quotes received as a result of this RFQ, and to contract for some, all, or none of the identified products and services as a result of this RFQ. DCR further reserves the right to negotiate with any or all qualified vendors and to cancel this RFQ, in part or in its entirety, if it is in the best interest of the eligible entity to do so.

COMMONWEALTH ELIGIBLE ENTITY ENGAGING A VENDOR:

Eligible Entity Name: Department of Conservation and Recreation Identify if Eligible Entity is a State Department or other type of Eligible Entity: State Agency

CHECK ONE OPTION BELOW:

EQUIPMENT PURCHASE UNDER THIS RFQ:

1.The ATV will need a trailer, winch and mount, chainsaw rack, storage box, guards and skid plates, all weather cover

2. Below are two models of snowmobiles that best fit our needs:

2020 Arctic Cat Blast Lt 4000 or 2020 Ski-Doo MXZ Sport 600, or equivalent. Requesting the following accessories:

Trailer for the snowmobile Recoil to start if batteries dies Rear storage bag Storage and a rear storage rack Reverse All weather cover

VENDOR RESPONSE REQUESTED: Each proposal should include a vendors quote for the above, delivery date, and participation in the prompt payment discount.

PRICING: This RFR will be for a single contract from a pre-qualified list of contractors. The contractor will be paid upon delivery of the lift and trailer. Responding vendors should submit a cost proposal with the breakdown for each item above via COMMBUYS by 4:00 PM on February 5th, 2020

COST/BILLING SPECIFICATIONS: Commonwealth makes no guarantee that any commodities or services will be purchased from any Contract resulting from this Bid. Funding for any contract resulting from this procurement is conditioned upon available funding. DCR is responsible for encumbering sufficient funds for costs associated with the SOW for the duration of the project in accordance with Comptroller policies. The vendor will be reimbursed for costs submitted and approved through this request for quotes. If the vendor offers a Prompt Pay Discount, that should be itemized and shown in their response (see below).

PAYMENT TERMS: Pursuant to state finance law and the terms of the contract, payments cannot be made until deliverables are received and accepted by DCR.

Prompt Payment Discount (PPD): Vendors have listed Prompt Pay Discounts in the Standard Contract Form for payment of invoices issued in less than the standard 45 days from an accurately submitted invoice. Payments cannot be made in less than 45 days from the receipt of an invoice without a PPD. Discounts must be entered into the state accounting system as a percentage off the total payment and may not be taken as credits or other reductions. Timely review and turnaround of deliverables are critical to meeting the project schedule, and all parties agree that they will use best efforts to expedite the review process.

QUESTIONS: Interested vendors may submit questions for clarification purposes via CommBUYS until 4:00 PM on February 3rd, 2020. DCR may provide answers and will make every effort to do so on or before 4:00 PM on February 4rd, 2020

EVALUATION CRITERIA: Respondents must submit responses proposals demonstrating the respondent’s ability to meet the objectives and goals of the scope..

Reponses will be evaluated according the following criteria-

Delivery time for the above equipment Price Prompt Payment Discount, if available

STATEMENT OF WORK CHANGE ORDERS: Any additional work that may be required outside the scope of an executed Statement of Work (SOW) will require the SOW to be amended prior to the start of performance of the additional work. It will be the responsibility of the vendor project manager to maintain work discipline within scope.

ACCEPTANCE OF TERMS OF STATEMENT OF WORK (SOW): All participating parties will execute a binding contract citing the Statement of Work (SOW) when DCR has selected a vendor and the terms of the SOW performance have been negotiated and finalized, funding has been identified, and a performance timeline is established. Once the SOW is finalized and executed by authorized signatories of the eligible entity and vendor, performance may begin.

This Request for Quotes (RFQ) does not commit the eligible entity to approve a Statement of Work (SOW), pay any costs incurred in the preparation of a bidder’s response to this RFQ, or to engage for products or services. The eligible entity reserves the right to accept or reject any and all quotes received as a result of this RFQ, and to contract for some, all, or none of the identified products and services as a result of this RFQ.

All Responses are due by 4 PM on February 5th , 2020 Responses (bids/quotes) are to be submitted to DCR electronically via “Create Quote” functionality contained in CommBUYS system.

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