Vehicle Rental Contract SOW descriptions.docx

STATEMENT OF WORK

RENTAL VEHICLES

604th Air Support Operations Squadron

1.1 SCOPE: The contractor shall provide qualified personnel, supervision, materials, parts, Equipment, tools, and transportation necessary to deliver rental vehicles to Camp Humphreys, ROK.

1.2. REQUIREMENT: The contractor shall provide rental of vehicles no later than 19 August 2024 in accordance with the period of performance specified in the contract.

1.2.1. TYPE OF VEHICLE(S):

a. 5-PAX 4-wheel drive Sport Utility Vehicle or Equal. The rental SUV shall be a Hyundai Santa Fe or equal. See salient characteristics in Appendix A below.

b. 12-PAX Van or Equal: The rental shall be a Hyundai Staria or Equal. See salient characteristics in Appendix A below.

1.3. LOCATION OF PERFORMANCE: All vehicles will be delivered and picked up at Camp Humphreys Adams Gate (Dodu-ri). The period of performance is specified in the contract and delivery/pick-up times will be at 1200 hours unless otherwise specified.

1.4. CONDITION OF RENTAL VEHICLE: The contractor shall furnish vehicles which meets or exceeds commercial performance standard, models shall not be older than 3 years old. The contractor will provide Hi-Pass system for all vehicles. All vehicles shall be in compliance with the Government of Korea’s Safety Standard Requirement. Vehicles shall be washed and cleaned in both the interior and exterior at the time of delivery. At the time of delivery, the contractor shall demonstrate that the vehicles are properly working and shall be full of fuel. This demonstration must be accomplished during a joint inspection of each vehicle and in the presence of the designated Government Representative from the unit or his/her designated representative.

1.5. INSPECTION OF RENTAL VEHICLE: At the time of delivery, the Government and a representative of the Contractor shall make a joint inspection of the vehicles to ascertain the condition of the vehicle(s). All vehicles not in accordance with the minimum standards set forth herein shall be returned to the Contractor at no additional cost to the Government and a replacement vehicle shall be delivered by the Contractor at no additional cost to the Government, as soon as practicable, but not later than two (2) hours from the rejection of the original vehicle by the Government.

1.6. VEHICULAR MALFUNCTION: The contractor shall be responsible for the replacement of vehicles within two (2) hours in the event of vehicle malfunctions. All costs to replace, tow, and repair the malfunctioning vehicles shall be the Contractor’s responsibility.

1.7. MAINTENANCE AND SUBSTITUTE VEHICLE: The Contractor will perform all necessary maintenance on the vehicles to ensure they are in excellent operating condition before providing vehicles to the Government. Except for diesel fuel, fluid such as DEF, oil, transmission and power steering will be the contractor’s responsibility to fill up when depleted. In the event vehicles become inoperable through no fault of the Government driver, the Contractor shall provide substitute vehicles within eight (8) hours of notification of inoperable condition or four (4) hours if inoperable vehicle is within 50 miles (80.45 km) of the requested delivery point.

1.8. INSPECTION: Upon termination of services, a joint inspection of the returned vehicle shall be conducted by both Contractor and Government representatives. Any damages incurred during the rental/lease period, after inspection by both contractor and Government representatives from requiring activity, will be the using unit’s responsibility for cost of damages. Estimated cost for the damages prepared by a legally authorized corporation/individual shall be submitted to the Call Officer within seven (7) working days from the vehicle return date. The Government will not pay for any estimated damage cost submitted after seven (7) working days from the vehicle return date.

1.9. QUALIFICATION OF CONTRACTOR: The Contractor shall possess a valid “Passenger Vehicle Transportation Business Certificate of Registration (자동차 운송사업자 등록증) “for the specific item category of Automobile Rental Business (업종: 자동차 대여사업)” granted by the ROK.

1.10. INSURANCE: The Contractor shall provide coverage of liability insurance (책임보험), unlimited insurance for the other driver (대인무한), insurance for the other driver’s vehicle/property (대물), insurance for the driver himself or herself (자손) except the insurance for the vehicle the driver is driving (자차) based on Passenger Transport Service Act, Passenger Transport Service Permission Procedural Principles, Article 45, Clause 2 (여객자동차 운수사업법, 여객자동차 운수사업 인면허 업무처리요령 45조 2호) for the driver who is 21 year old or above.

GOVERNMENT RESPONSIBILITIES:

2.1 The Government will provide the necessary base access pass to the designated contractor representative in order to adhere to the terms and conditions of the contract during the rental period.

2.2 DAMAGE: Supported units accept full responsibility for safe operation of vehicles. The using unit is responsible for all repair costs should damage occur to the vehicle while under its control. If the using unit requests or requires drivers from other units to operate vehicles leased by the using unit, the using unit is responsible for the vehicle, not the driver from another unit. The Government shall be liable for the damages to the vehicles determined to be caused by the negligence of the Government personnel during the rental period. The government will only be responsible for the damages not covered by standard commercial insurance provisions. The value of the vehicle will be established within the terms and conditions of the rental agreement.

2.3 The contractor representative shall immediately notify the Contracting Officer Representative (COR), when vehicles are not operating due to any unexpected accident or vehicular malfunction. If an accident or damage to the vehicle was caused by the unit, the contractor must file a claim with supporting documentation that supports that the unit was at fault and provide that to the COR. The contractor shall also provide 3 estimates for the repair cost for the accident or damaged vehicle.

2.4 VIOLATION TICKETS: Payment for all parking and driving violation tickets is the using unit’s responsibility who committed violation. Contractor shall provide all violation tickets within ten (10) working days form vehicle return date. The government will not pay for any violation tickets after ten (10) working days from the vehicle return date. In the event that a notification of a fine for illegal parking is attached to a vehicle, the Government Representative is responsible to report to police station of applicable jurisdiction and complete necessary procedures to pay the fine at the designated financial institution.

2.5 TOLLGATE FEES: Tollgate fees are the unit’s responsibility. Since the contractor is providing the Hi-Pass system, the Government will reimburse the contractor for toll fees monthly using a requirements CLIN under the contract. The Government shall be responsible for the operation of the vehicle, to include, re-furnishing of fuel needed for its operation. The Government shall return all vehicles full of fuel.

DEFINITIONS

3.1 CONTRACTING OFFICER (KO): U.S. Government official authorized to enter into, make changes to, or terminate contracts on behalf of the US Government. Contracting Officers are responsible for ensuring performance of all necessary actions for effective contracting, ensuring compliance with the terms of the contract, and safeguarding interests of the United States in its contractual relationships.

3.2 GOVERNMENT REPRESENTATIVE (GOV’T REP): Government liaison, which functions as the technical representative monitoring, delivery and performance of the contract. Gov’t rep is not authorized to enter into any agreements, obligate the government or direct any changes to the contract. Gov’t reps (alternative gov’t reps) of this contract are also responsible for escorting the contractor to the work site when needed and securing keys of the buildings during the periods of performance. The following individuals are identified as authorized Government Representatives for this effort.

APPENDIX A

SALIENT CHARACTERISTICS

4x - Sport Utility Vehicle Hyundai Santa Fe or Equal

Must seat at minimum 5 personnel 4 door Automatic transmission

AC

Mirrors 4 wheel drive Power windows Power locks Trunk space for equipment

1x - Van (12 Pax ) Hyundai Staria or Equal

Must Seat a minimum of 12 personnel Capable of taking off seats in order to rearrange for cargo as needed Seat belts Diesel fuel only Automatic transmission Mirrors

AC

Power windows Power locks