Vehicle Auction Packet 5-6-26.pdf

NEEDHAM PUBLIC SCHOOLS

1330 Highland Avenue

Needham, MA 02492 May 6, 2026

DISPOSAL OF SURPLUS VEHICLES

Town of Needham School Department

The Needham School Committee will hold a public auction on Wednesday, May 6, 2026 from 12:00- 1:00 PM to dispose of surplus vehicles, 28 Glen Gary Road, Needham, MA 02494.

Items for sale will be available for inspection on Wednesday, May 6, 2026 from 11:00 AM – 12:00 PM, at 28 Glen Gary Road, Needham MA 02494. Items will not be sold during this inspection preview period. All potential purchasers are invited, but are not required to attend the preview inspection. Potential purchasers should meet at the side entrance of the school, to register as visitors. The auction will begin at 12:00 PM on Wednesday, May 6, 2026 and will end at 1:00 PM.

Rules for the auction will be distributed. Inventory will be sold as three (3) individual vehicles. Mailed in bids will be accepted. All bids must be accompanied by a signed bid form which includes a non-collusion statement.

All items must be taken off the premises by the purchaser at the purchaser’s sole expense by Friday May 15, 2026 by 3:00 PM. Items which are not removed by that time will be disposed of, with no refund made to the purchaser.

The list of items for disposal includes, but is not limited to:1- 2013 Toyota Sienna Passenger Van; 1-2018 Ford Transit Passenger Van; 1-2019 Ford Transit Passenger Van. Details of vehicle features for surplus items will be available for review at the Office of the Assistant Superintendent for Finance and Operations, 1330 Highland Avenue, Needham, MA 02492 prior to the auction. The listing is subject to change and some items may be disposed of internally to Town of Needham government offices, and may not be available for sale at public auction.

The Needham Public Schools reserves the right to reject, in whole or in part, any and all bids, if the Committee determines that cancellation or rejection is in the best interests of the District.

Daniel E. Gutekanst

Superintendent of Schools Town of Needham Needham, Massachusetts

NEEDHAM PUBLIC SCHOOLS

1330 Highland Avenue Needham, MA 02492

May 2026

Notice of Sale of Surplus Vehicles

I. INFORMATION & INSTRUCTIONS TO PURCHASERS

1. Questions:

Purchasers must read these specifications carefully. Questions about the specifications shall be submitted phone, fax or email to:

Melane Bisbas School Business and Operations Coordinator Needham Public Schools 1330 Highland Avenue Needham, MA 02492 Email: Melane_Bisbas@Needham.k12.ma.us Telephone: (781) 455-0400 Ext. 11204

2. Inspection Equipment Prior to Sale (Preview)

Items for sale will be available for inspection on Wednesday, May 6, 2026 from 11:00 AM – 12:00 PM at 28 Glen Gary Road, Needham MA 02494. All potential purchasers are invited, but not required, to attend the preview. Potential purchasers should meet at the side entrance.

3. Terms and Conditions of Sale:

A. Items will be available for purchase beginning Wednesday, May 6, 2026 from 12:00 – 1:00 PM.

The sale will end promptly at 1:00 PM. The sale will take place at the Hillside School, 28 Glen Road, Needham, MA, 02494.

B. All sales are final.

C. All items are sold in “as is” condition.

D. Purchasers are responsible to make payment for all purchases at the time of sale.

E. Vehicles purchased must be removed from the premises by the purchaser at the purchaser’s sole expense by 3:00 PM, Friday, May 15, 2026. Items not removed by 3:00 PM, May 15, 2026 will be disposed of by the Needham Public Schools, with no refund to the buyer. The winning bidder(s) will be required to schedule the removal with the Operations Coordinator for the Needham Public Schools.

F. After the winning bidders are determined, payments for purchases can be made by: money orde or bank check payable to the Needham Public Schools. Credit cards and personal checks will not be accepted. Checks will be required to be received within 7 calendar days of award notification.

G. Each surplus vehicles will be sold to the responsive purchaser who offers the highest price for each lot of items offered for sale herein, and meets all of the terms and conditions of the sale. Offer forms and envelopes will be available for bidders to submit their best offer. All bids will be opened at 1:00 PM on Wednesday, May 6, 2026.

H. If two bidders offer the same price, the winning bidder will be determined through a coin toss.

I. All purchasers will be required to make their bids using Needham Public Schools bid forms which are attached as Exhibit A. These forms include a non-collusion statement.

J. Vendors need not be present to make an offer, mailed in offers will be accepted. All the required forms must be mailed in. Please note all offers must be received at 1330 Highland Needham MA 02494, by 8:00 AM on Wednesday, May 6, 2026.

K. Needham Public Schools reserves the right to reject, in whole or in part, any or all offers to purchase, if doing so serves the best interest of the School Department.

II. GENERAL INFORMATION

The following items are offered for sale. Available information on each vehicle is listed below.

Vehicle #1: 2013 Toyota Sienna Passenger Van (Van 10) All Wheel Drive Odometer: 46,505

Vehicle #2: 2018 Ford Transit 150 Passenger Van (Van 12) Odometer: 85,140

Vehicle #3: 2019 Ford Transit Passenger Van (Van 5) Odometer: 49,510

Exhibit A

Needham Public Schools Offer to Purchase Equipment

I, ________________________________________________________, offer to purchase of technology equipment Lot #________________________made available for sale on May 6, 2026 items from the Needham Public Schools.

All items are sold “as is” condition. All sales are final. In making this offer, the bidder agrees to remove all purchased items from the premises at their sole expense by 3:00 PM on Friday, May 15, 2026. Items not removed by this date and time will be disposed of by the Needham Public Schools with no refund to the buyer.

The purchase price for the above items is: $___________________________________________

Total Purchase Price (in Longhand): ____________________________________________

Massachusetts General Law, Chapter 701 of the Acts of 1983 requires that bidders certify as follows:

The undersigned certifies under the pains and penalties of perjury that this purchase has been made and submitted in good faith and without collusion or fraud with any person. As used in this certification, the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity or group of individuals.

Signature of Person Submitting Purchase Proposal

Printed Name of Person Signing Purchase Proposal

Company/Organization Name (If Applicable)

Address

Phone Number

Date Signed

Van # 10 - Tires Fair to Good Condition

Year 2013 - 3 Minor Damages pics below

Make Toyota

Model Sienna AWD

Vin# 5TDJK3DC5FS095388

Color White

Mileage 46,505

# of Keys 2

Van # 12 - Rear seats have been removed - See Pic Below

Year 2018 - Problem with door lock actuaters & Rear Barn Door Lock Cylinder Frozen

Make Ford - Tires Fair to Good Condition

Model Transit 150

Vin# 1FDZK1ZM8JKA87886

Color White

Mileage 85140

# of Keys 4

Van # 5 -Emergency brake is not woprking properly

Year 2019 -2 Minor Damages Pics below

Make Ford

Model Transit 150

Vin# 1FMZK1ZM6KKB08459

Color White

Mileage 49510

# of Keys 4