VEGETATION CONTROL (SOW).docx

STATEMENT OF WORK (SOW)

FOR

INTEGRATED,

VEGETATION CONTROL

AT

Watervliet Arsenal

PR 75638590

Installation Management, Public Works Division Facilities Engineering (TAWV-IMP-F)

PART 1 GENERAL

1.01 Overview.

A. This Statement of Work (SOW) defines the effort required for the performance of the Watervliet Arsenal’s vegetation control and pesticide (herbicide, fungicide and insecticide) program.

1. The program shall include the elimination of broadleaf weeds, weeds and crabgrass from the Watervliet Arsenal lawns and grounds. Project work includes the elimination of all vegetation from specific areas as defined in the scope of work.

2. Project work EXCLUDES GOLF COURSE GREENS.

3. All work shall be performed in accordance with the Watervliet Arsenal’s Pest Management plan, 200-5, federal and local regulations.

1.02 Hours of Operation.

A. Normal duty hours are 7:00 AM through 4:00 PM, Monday through Thursday, and 7:00 AM through 3:00 PM on select Fridays (the arsenal is closed every-other Friday). Federal holidays are non-work days. If a federal holiday falls on a Saturday or Sunday, the preceding Friday or following Monday is a work holiday. Work taking place outside normal duty hours must be requested, approved and coordinated in advance.

1.03 General Requirements.

A. The contractor shall perform all work in strict conformance with Watervliet Arsenal Instructions for Contractors (WAIC). The contractor shall read and understand this document prior to submitting a proposal. The WAIC is publically available at:

http://www.wva.army.mil/Documents/Contracting/WAIC.pdf B. The contractor shall supply all tools, materials, supplies, equipment, labor, temporary utilities and supervision necessary for the complete execution of the requirements within the contract documents and requirements of this SOW.

C. The contractor shall, prior to submitting a proposal, review (i) all contract documents, and (ii) the project work site, and shall provide written notice to Contracting Specialist detailing any discrepancies that are found between the contract documents and the project work site.

D. The contractor shall notify the Contracting Specialist a minimum of two (2) business days before the contractor starts work. The contractor shall notify the COR a minimum of seven (7) business days before the shut-down of a utility or building service.

E. The contactor shall clean all work areas, at the end of each work day, to remove all tools, equipment, debris, materials, and all waste from the work site.

1.04 Safety Requirements.

A. General.

1. The contractor shall be responsible for complying with all DOD, Army, Federal, and State health and safety requirements which are applicable to this project, and shall use all means and precautions available to ensure the safety of the occupants and protection to the existing buildings and structures.

A. Contractor Safety Plan.

1. The contractor shall submit a safety plan which is specific to the work activity being performed under the scope of this project for Government review and approval.

B. PPE Requirements.

1. The contractor shall don all personal protective equipment (PPE) required and recommended by the pesticide manufacturer. PPE use will be monitored by the project COR, WVA’s Industrial Hygiene Office and WVA’s Pest Management Coordinator (PMC). Failure to comply with manufacturer’s recommendations will result in a “Stop Work Order” at no cost to the government.

C. Adverse Weather Conditions.

1. No work shall be performed during adverse weather conditions that may contribute to pesticides drifting to non-target areas or vegetation, or are in violation of the pesticide application instructions.

D. Spill Control.

1. The contractor shall carry a spill kit as specified in the Pest Management Plan to address spills to the environment. The contractor shall shut down application equipment to prevent further spillage. The contractor shall call the WVA’s Emergency Response line, (518) 266-5222, to report the incident. The contractor shall have the capability of contacting the Emergency Response line at all times, without tracking pesticides into any Watervliet Arsenal buildings. The contractor shall remain at the spill site, at a safe distance, to provide information to reporting response unit. The contractor shall be responsible for all costs associated with cleanup activities related to the contractor’s spill.

E. Chemical Mixing and Storage.

1. No chemicals shall be mixed or stored on Watervliet Arsenal property. All mixing shall take place prior to admittance to the Watervliet Arsenal. The contractor must have a Commercial Pesticide Category “3B – Turf” and “6A – Right-of-Way Vegetation Control” license.

F. Safety Data Sheets (SDS).

1. The contractor shall submit SDSs and all chemical product data with the bid package.

G. Medical Emergency.

1. The contractor shall contact Watervliet Arsenal’s Emergency Response line, (518) 266-5222, in the event of a medical emergency. The Watervliet Arsenal’s emergency response team will respond accordingly.

1.02 Contractor Personnel.

A. Contract Manager. The contractor shall provide a Contract Manager who shall be responsible for the performance of work. The name of this person, and an alternate or alternates, who shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer. The contract manager or alternate shall be available, during normal duty hours, within Watervliet Arsenal to meet on the installation with government personnel (designated by the contracting officer) to discuss problem areas.

B. Contractor Employees. The contractor shall not employ any person for work on this contract if such employee is identified to the contractor by the contracting officer and/or Watervliet Arsenal security as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

C. Pesticide License. All contractor employees shall be licensed for the activity which they are to perform. Evidence of certification shall be furnished, in writing, to the CO and approval given prior to employee beginning work. The Contractor shall possess a current Commercial State of New York License. Each of the Contractor’s personnel (pest applicator) that apply pesticides shall have a current Commercial State of New York Applicator’s License with a category 6a. The license must always be from the state in which work will occur.

1.03 Period of Performance.

A. The contractor shall be required to (i) commence work under this contract within 7 calendar days after the date the contractor receives notice to proceed, (ii) prosecute the work diligently.

1.04 Project Schedule.

A. The contractor shall create a project schedule and submit for Government review and approval. The project schedule shall detail the phases of work and the overall timeline for the execution of the work. The contractor shall include delivery dates, appropriate milestones, and shall clearly detail any requirements for work performed outside of regular hours of operation.

1.05 Equipment Identification.

A. The contractor shall create and affix a label to all large equipment, dumpsters, and other mobilized property, which is weather-resistant (laminated, or within a see-thru label hanger), securely affixed to the equipment or visible through a window, and which clearly displays the General Contractor’s:

1. Company name

2. POC name (first, last)

3. POC phone number

4. Project Number (see title page of SOW)

1.06 Applicable Documents.

A. Watervliet Arsenal Instructions for Contractors (WAIC).

B. Environmental Conservation Law Sections 33-1004 and 33-1005.

C. New York State regulation 6 NYCRR Section 325.41.

D. Environmental Conservation Law Article 33, Title 12

1.07 Submittals.

A. The contractor shall e-mail all submittals to the Contracting Specialist for review and approval. All submittals require government approval unless otherwise explicitly stated.

B. The contractor shall reference APPENDIX A “Consolidated List of Submittals” for complete list of required submittals.

C. The contractor shall provide a copy of pesticide usage in accordance with the New York State Pesticide Reporting Law (Environmental Conservation Law Article 33, Title 12), for all chemicals and pesticides used at Watervliet Arsenal each year. The contractor shall complete a Pest Management Report (DD Form 1532) and Pest Management Maintenance Record (DD Form 1532-1). Reports must include: Pesticide type, total yearly usage, total amount (in lbs.) of Active Ingredient (AI) used, updates on applicators, applicator certifications and expiration dates, EPA Registration number of each pesticide used and locations applied. Reports shall be submitted no later than 1 January.

PART 1 PRODUCTS

1.01 General.

A. Unless otherwise stated, all materials for this project shall be new. All products shall not contain any asbestos, mercury, chromium/lead paint, Class I Freon, and Polychlorinated Biphenyls (PCB), and shall state such on the manufacturer’s original packaging.

B. All work shall be in strict accordance with product manufacturer’s instructions and specifications, including but not limited to manufacturer guidance for storage, staging, application, installation, and disposal of the product.

C. All construction materials shall meet the applicable requirements of the DoD Green Procurement Program, specifically recycled content products, environmentally preferable products and services, biobased products, energy-and water-efficient products, alternate fuel vehicles and alternative fuels, products using renewable energy, and alternatives to hazardous or toxic chemicals as found at <http://www.acq.osd.mil/dpap/cpic/cp/docs/USA001967-08-DPAP.pdf>.

PART 2 – HERBICIDE, FUNGICIDE AND INSECTICIDE

2.01 Land Use and Layout of Facilities.

A. The Watervliet Arsenal is made up of seventy-two (72) building and ten (10) structures on an area of 140.5 acres. The facility consists of 34.3 acres of improved grounds, 17 acres of semi-improved grounds and 91 acres of unimproved grounds. The facility contains wooden buildings and structures subject to biological deterioration, as well as several miles of railroad track. The facility presently contains twenty-two (22) military family housing quarters. See Appendix C – Watervliet Arsenal Site Map, Grass Plan

2.02 Basic Services.

A. Crabgrass, broadleaf and miscellaneous weeds – Approximately 20 acres, Minimum Three (3) Applications.

The contractor shall eliminate crabgrass, broadleaf and miscellaneous weeds from the Watervliet Arsenal lawns, athletic fields, golf course (excluding greens), cemetery, playgrounds and parks. Treatments shall include the areas under hedges and shrubs. The total area for application is approximately 20 acres. Refer to Appendix C, “Watervliet Arsenal Site Map, Grass Plan”.

1. One (1) pre-emergent application shall be applied in early spring. Three (2) selective weed control applications shall be applied, one in late spring and fall.

2. The contractor shall not spray the children’s playground, swimming pool area or the pavilion areas between June 1st and October 15th.

3. Remediation areas in “Siberia” can only be sprayed using Roundup or similarly approved produce.

4. To meet the requirements of this section of the SOW, the contractor shall eliminate crabgrass, broadleaf and miscellaneous weeds from the Watervliet Arsenal lawns and grounds.

B. White Grub application - Approximately 20 acres, Minimum One (1) Application.

The contractor shall apply White Grub application to the Watervliet Arsenal lawns, athletic fields, golf course (excluding greens), cemetery, playgrounds and parks. Treatments shall include the areas under hedges and shrubs. The total area for application is approximately 20 acres. Refer to Appendix C, “Watervliet Arsenal Site Map, Grass Plan”.

1. One application to be applied between June and August.

2. To meet the requirements of this section of the SOW, the contractor shall apply white grub application to the Watervliet Arsenal lawns and grounds.

C. Non-Selective Weed Application – Approximately 30 acres, Minimum One (1) Application

The contractor shall perform vegetation elimination services with non-selective weed application to the Watervliet Arsenal stock areas, electrical sub-stations, railroad tracks (minimum of 12 inches on either side), all sidewalks (including those on the exterior perimeter along Broadway Street and I55 roadways), stairs, curbs, roadways, monuments, all building within 6 inches, all trees with a diameter of 4 inches or more, all fence lines and designated landscaped areas. The total area for application is approximately 30 acres.

1. Four (4) optional non-selective touch-up applications in between main spraying maybe required at the request of COR or CO with a notification of one (1) week in advance.

2. One initial treatment to be applied on or before 1 June (weather permitting) unless otherwise negotiated with COR or Contracting Officer (CO).

3. The contractor is required to perform monthly inspections and perform necessary spot treatments to maintain weed free areas using a Non-Selective weed application using chemicals approved by Safety and Environmental Office.

4. To meet the requirements of this section of the SOW, the contractor shall eliminate weeds and vegetation from the Watervliet Arsenal stock areas, electrical sub-stations, railroad tracks (minimum of 12 inches on either side), all sidewalks (including those on the exterior perimeter along Broadway Street and I55 roadways), stairs, curbs, roadways, monuments, all building within 6 inches, all trees with a diameter of 4 inches or more, all fence lines and designated landscaped areas. .

2.03 Notification Requirements.

A. The contractor shall provide notification a minimum of 48 hours prior to application to Watervliet Arsenal residents and Albany County residents neighboring the Watervliet Arsenal grounds, in accordance with Environmental Conservation Law Sections 33-1004 and 33-1005 and New York State regulation 6 NYCRR Section 325.41.

1. Notice for Arsenal employees and tenants shall be submitted via email to;

Marc Kouffman, Watervliet Arsenal Grounds and Operations Supervisor

If the contractor is unable to reach the WVA employee listed above within the allocated time frame please contact either;

Maria Decrescenzo, Contract Specialist

PART 3 CLOSEOUT REQUIREMENTS

3.01 Cleanup of Work Site.

A. The contactor shall clean all work areas and remove all tools, equipment, debris, materials, and all waste from the premises.

B. The contractor shall remove all debris from any remote holding locations, to include any excavation and concrete equipment chute cleanout debris.

C. The contractor shall remove their equipment from Watervliet Arsenal premises within five (5) working days after completion of project work.

PART 4 APPENDICES

A. Consolidated List of Submittals B. Quality Assurance Surveillance Plan (QASP) C. Watervliet Arsenal Site Map, Grass Plan

APPENDIX A: Consolidated List of Submittals

APPENDIX B: Quality Assurance Surveillance Plan (QASP)

PURPOSE

This Quality Assurance Surveillance Plan (QASP) will be used as a guide to Government Quality Assurance Personnel (QAP). It provides a systematic method to evaluate the services the contractor is required to furnish.

SURVEILLANCE PROCEDURES

Timeliness: Progress is maintained to assure compliance with completion time.

Quality: Conformance with statement of work and industry standards.

Tasks: Performed according to statement of work requirements.

Problem Resolution: Contractor submits deliverables in accordance with the contract and resolves any deficiencies identified by the government in the final submission. Following final submission, contractor resolves any additional deficiencies identified by the government and resubmits and or corrects within one week.

Delivery: Contractor submits each deliverable in accordance with the statement of work and terms of the contract.

PERFORMANCE AREAS

Management Responsiveness: Evaluate the adequacy of the contractor’s responsiveness and their ability to keep the government informed of work progress and provides for early problem identification and effective corrective action plans.

Schedule Control: Evaluate the contractor’s adherence to completion schedule.

Performance: The contractor will be evaluated as to the workmanship and adherence to the statement of work.

EVALUATION CRITERIA

(Outstanding). Indicates performance clearly exceeds contractual requirements. The area of evaluation contains few minor problems for which corrective actions appear highly effective.

(Satisfactory). Indicates performance clearly meets contractual requirements. The area of evaluation contains some minor problems for which the corrective actions appear satisfactory.

(Unsatisfactory). Indicates the contractor failed to satisfy contractual requirements and recovery is not likely in a timely manner. The area of evaluation contains serious problems for which the corrective actions were ineffective.

DOCUMENTATION

Documentation used to perform surveillance will consist of random government inspections and inspection records, as well as the evaluation of final work product delivery by the project COR/COTR.

RATING

Contractor will be given an overall rating of Outstanding, Satisfactory, or Unsatisfactory by the Government Technical point of contact or Contracting Specialist Representative, if appointed, 3 using the above evaluation criteria.