VCSFA_RFP_26.892100-000-024_PestControlServices.pdf

VIRGINIA COMMERCIAL SPACE FLIGHT AUTHORITY

REQUEST FOR PROPOSALS (RFP)

Issue Date: 3/24/2026

Subject: RFP 26.892100-000-024

Title: Pest Control Services

Issuing Organization: Virginia Commercial Space Flight Authority 101 W. Main Street, Suite 602 Norfolk, VA 23510

Location of Work: Multiple locations in the vicinity of:

Virginia Commercial Space Flight Authority Mid-Atlantic Regional Spaceport Facilities Wallops Island, VA 23337

Proposals will be received until 4/17/2026, 4:00 p.m. Eastern time for furnishing the scope described herein.

Proposals shall remain valid for 60 days from the date submittals are due.

Questions shall be emailed to solicitations@vaspace.org by 4/09/2026 by 4:00 p.m., Eastern Time. Please include RFP 26.892100-000-024 in the subject line.

VCSFA is not obligated to pay any costs incurred by the Offeror in preparing or submitting an offer to this RFP.

Certification:

In compliance with this RFP and all conditions imposed in this RFP, the undersigned firm hereby offers and agrees to furnish all services in accordance with the attached signed proposal or as mutually agreed upon by subsequent negotiation, and hereby certifies that all information provided below and in response to this request for proposal and any schedule attached hereto is true, correct, and complete.

Name and Address of Firm:

By: ______________________________________ _______________________________________ Authorized Signature/Title Date Printed Name

Email Phone Number mailto:solicitations@vaspace.org

Virginia Commercial Space Flight Authority

VCSFA RFP 26.892100-000-024

Pest Control Services

TABLE OF CONTENTS

PAGE

I. PURPOSE 2

II. STATEMENT OF NEEDS 2

III. SOLICITATION AND PROJECT SCHEDULE 7

IV. PROPOSAL PREPARATION AND SUBMISSION INSTRUCTIONS 7

V. EVALUATION AND AWARD CRITERIA 8

VI. CONTRACTUAL TERM 8

VII. CONTRACTUAL AGREEMENT – TERMS AND CONDITIONS 9

VIII. OTHER TERMS AND CONDITIONS 9

IX. ATTACHMENTS 10

I. PURPOSE

The Virginia Commercial Space Flight Authority (“VCSFA” or “Virginia Spaceport Authority” or “VSA”) is issuing this Request for Proposal (RFP) to establish an agreement with a Contractor to furnish all tools, labor, materials, insecticides, pesticides, bait boxes, trapping devices, equipment, pest surveillance and detection equipment, pest monitoring devices, licensing, necessary supervision, etc., as required, to successfully provide pest control services as described herein at its Mid-Atlantic Regional Spaceport (MARS) facilities of which includes multiple locations on Wallops Island and Temperanceville, Virginia.

VCSFA is political subdivision of the VCSFA is a political subdivision of the Commonwealth of Virginia and is exempt from the Virginia Public Procurement Act.

II. STATEMENT OF NEEDS

1. Overview

The Contractor shall provide comprehensive pest control services (inspection, treatment, and elimination) of various pests including:

• Mosquitos

• Ticks

• Other insects, rodents, and vermin (included but not limited to rats, mice, cockroaches, ants, moths, crickets, spiders, bees, flies, and silverfish)

• Termite control and stinging insect treatment – optional, on an as-requested basis

Services shall include chemical applications, inspection, monitoring, and maintenance in compliance with all applicable local, state, and federal regulations.

2. Treatment Sites

The following sites/locations have been identified for regular treatment at this time. Offerors are responsible for attending the Site Visit, familiarizing themselves with the locations and particular conditions of the sites, and proposing a comprehensive approach that addresses pest control for each site. Sites may be added or removed in accordance with Section 9 of this Statement of Needs.

See also location maps in Attachment E.

a. Wallops Island Sites - NASA Wallops Flight Facility, Wallops Island, VA 23337

• Launch Pad 0A

• Launch Pad 0B

• Launch Pad 0C

• Launch Pad 0D

• Unmanned Aerial Systems Facility (“UAS”) o Includes one restroom trailer near the facility

• Payload Processing Facility (“PPF”) o May include one office trailer near the facility

b. Mappsville Facility (“Mappsville”) 13249 Lankford Hwy, Mappsville, VA 23407

• Mixed-use office and industrial warehouse facility

c. Mid-Atlantic Regional Spaceport Command (“MARSCOM”), 7414 Atlantic Road, Wallops Island, VA 23337

• Office space and launch control center

d. Addison Warehouse Facility (“Addison”), 9266 Lankford Highway, Temperanceville, VA 23442

• Office space and warehouse

e. Optional Sites – may be added at VCSFA’s request

• Job Trailers: located near the launch pad sites at NASA Wallops Flight Facility o Quantity (2) 60’ x 12’ with bathroom, and o Quantity (2) ~10’ x 20’ without bathroom

• Assembly Integration and Testing Facility (“AIT”) 32355 Wallops Island Road, Temperanceville, VA 23442

3. General Requirements

• Services Times: The Contractor shall perform pest control services between 7:00 AM – 4:30

PM, Monday through Friday, unless otherwise requested by VCSFA.

• Coordination with VCSFA: It is critical that VCSFA staff be aware of onsite visitors at all times. Each individual reporting to work at any VCSFA facility must follow the reporting procedures given during the on-boarding process.

• Weather Adjustments: the Contractor shall provide a plan for proactive adjustments to their service schedule to account for weather conditions that would impact the efficacy of treatments. Offerors shall describe this plan in their proposals and VCSFA may approve it for the inclusion in the Contract.

• Variability of Site Access: Due to launch operations on the Wallops Island sites, some locations may not be available during regularly scheduled services. VCSFA will attempt to provide advance notice; however, the Contractor may need to adjust services for these locations on short notice.

• Comprehensive Pest Management Approach: The Contractor shall provide a comprehensive approach to pest management, including but not limited to:

o Identification of the pest or pests and determination of which control is warranted for each treatment.

o Determination of pest control goals.

o Knowledge and use of available control measures and tactics.

o Choosing a strategy that will be most effective and will cause the least harm to people and the environment.

o Observing local, state, and federal regulations that apply to the site.

o Notifying VCSFA of property or elements that are conducive to pest problems such as structural, sanitation, and storage issues, and recommending approaches to remediation.

4. Mosquito & Tick Control

• Service Period: April through September (monthly or as needed based on site conditions and pest pressure).

• Application Methods: Barrier spray treatments, larviciding, and fogging as appropriate using EPA-registered products.

• Target Areas: Vegetation perimeters, standing water zones, drainage areas, walkways, and outdoor gathering spaces.

• Emergent Service: There may be situations that require emergency services. In such cases, the contractor must make a site visit within 24 hours of notification to address overpopulation or sudden increase in mosquitoes or ticks.

Sites Requiring Mosquito & Tick Control

• Launch Pad 0A

• Launch Pad 0B

• Launch Pad 0C

• Launch Pad 0D

• Payload Processing Facility (PPF)

• Unmanned Aerial Systems Facility (UAS)

• Assembly Integration and Testing (AIT) Facility (Optional add-on if needed)

• Job Trailers (Optional add-on if needed)

• Scope Includes:

o Inspection of high-risk breeding sites o Application of larvicides to standing water o Perimeter treatments for tick reduction o Service reporting after each visit, in accordance with Section 7 of this

Statement of Needs.

5. Rodent, Vermin, & Other Pest Control

• Service Period: Year-round

• Pests Treated: insects, rodents, and vermin (included but not limited to rats, mice, cockroaches, ants, moths, crickets, spiders, bees, flies, and silverfish). The Contractor is responsible for proposing a plan for each facility based on the presence of pests and the most appropriate treatment in line with the requirements of this RFP.

• Method/Deployment: Deployment and maintenance of tamper-resistant soft bait stations, perimeter spraying and other applications as proposed by the Offeror and accepted by

VCSFA.

o Treatment of the interior of the entire building (where applicable per site), to include:

entrances, office areas, conference rooms, storage areas, mechanical rooms, restrooms, locker/change areas, closets, stairways, break rooms, lounges, plus any other building portion or part not specifically described herein.

o Treatment of the exterior perimeter (up to 15 feet from the building), to include:

courtyards, weep holes, and walkways.

o Application of appropriate crack and crevice treatment; spraying of appropriate residual and non-residual pesticides/chemicals appropriate to control and eliminate all rodents and crawling insects including, but not limited to rats, mice, cockroaches, ants, moths, crickets, spiders, bees, flies, and silverfish; and placement and maintenance of rodent bait stations.

o Baits or devices shall be placed in areas to prevent ingestion by other pests and not accessible to the public.

o Inspect each location for signs of bats, mosquitos, snakes, termites, bed bugs, stinging insects, small mammals, wildlife, honeybees, or moths and report findings with proposed treatment plans to VCSFA’s authorized representatives. VCSFA will work with the Successful Offeror to consult with a specialist for treatment of honeybees.

• Frequency: Monthly inspection, spraying, re-baiting, and replacement as necessary.

• Compliance: All pesticides and bait stations must meet industry standards for safety, labeling, and documentation.

• Emergent Service: There may be situations that require emergency services. In such cases, the contractor must make a site visit within 24 hours of notification to address any sudden increase in pests.

Sites Requiring Year-Round Rodent, Vermin and Other Pest Control

• Launch Pad 0A

• Launch Pad 0B

• Launch Pad 0C

• Launch Pad 0D

• Payload Processing Facility (PPF)

• Unmanned Aerial Systems Facility (UAS)

• MARSCOM

• Mappsville

• Addison Facility

• Assembly Integration and Testing (AIT) Facility (Optional add-on if needed)

• Job Trailers (Optional add-on if needed)

• Scope Includes:

o Site evaluation for appropriate applications o Use of VCSFA-approved spraying and other pesticide applications o Bait station placement o Installation of weather-resistant and tamper-proof bait stations o Ongoing monitoring, spraying, and bait replacement o Recordkeeping for pest activity and product use, in accordance with Section

7 of this Statement of Needs.

6. Optional, As-Requested Services

• The Contractor may be called upon to provide any of the services below for any VCSFA location. Offerors shall price optional line items for these services on their price forms.

o Termites, stinging insects (overhangs, tree overhanging buildings, roof peaks, etc.)

7. Documentation & Communication

• Maintain open communication with designated VCSFA site contacts.

• Notify VCSFA in advance of all scheduled treatments.

• Provide a service ticket/report to designated VCSFA point of contact after each visit, including the date of service, name of technician, location name, description of services performed, products used and amount/rate of application, and application method.

8. Safety & Compliance

• Registered Applicators: Applicators of these products must be registered and certified applicators. The Virginia Department of Agriculture and Consumer Services (VDACS), Office of Pesticide Services (OPS) certifies pesticide applicators. The Commercial Pesticide Applicator shall have a certificate of insurance that covers liability for the handling, storage, application and disposal of pesticides. They will have a policy of a minimum of $100,000 in coverage for property damage and personal injury or death

• Compliance with VCSFA Guidelines: The Contractor shall perform services in compliance with VCSFA’s Pesticide Management Plan in Attachment H and VCSFA’s Stormwater Pond Best Management Guidance in Attachment I.

• All technicians must be certified and trained per Commonwealth of Virginia pesticide regulations.

• Proper Personal Protective Equipment (PPE) and safety procedures must be followed at all times, in accordance with Occupational, Safety, and Health Administration (OSHA) guidelines.

• VCSFA is required to use products that are registered with U.S. Environmental Protection Agency (EPA). These products used on Wallops Island and other sites include insecticides, fungicides, defoliants, desiccants, pesticides, rodenticides and other products. EPA maintains a live site of registered products and can be searched by looking online at the APPRIL Site.

• VCSFA must pre-approve of the use of any chemical products or application methods used by the Contractor. The Contractor must notify VCSFA of any proposed changes and obtain approval prior to the use of any product or application method not included in the original Contract.

• Prior to the award of a contract, the Successful Offeror shall furnish Safety Data Sheets (SDS) for chemicals/pesticides for use with this Contract and all subsequently approved changes to chemicals/pesticides during the term of this Contract. All containers must be labeled in accordance with the VOSH/OSHA Hazard Communication Standard – Globally Harmonized System (GHS). After contract award, the Contractor shall provide copies of current approved SDS sheets to department authorized representatives and maintain copies in their vehicles and make them readily available for review. All chemical/pesticides used by Successful Bidders must be registered annually with the Virginia Department of Agriculture and Consumer Services (VDACS) https://www.vdacs.virginia.gov/pesticides.shtml.

• The Contractors shall be responsible for the cleanup of spills or leaks caused by the Contractor (including chemical/pesticide, fuel, hydraulic, oil, etc.) at the Contractor’s expense https://ordspub.epa.gov/ords/pesticides/f?p=appril_public to the satisfaction of VCSFA. In the event of a spill or leak, Successful Bidders shall notify designated VCSFA staff immediately and shall be responsible for thorough and prompt clean-up of all spillage per EPA specifications.

• The Successful Offeror shall remove from the premises and properly dispose of all containers and packaging used in performance of services, dead rodents, and pests in accordance with all applicable federal, state, and local laws and regulations.

9. Adjustments to Services

VCSFA is a growing organization with evolving needs. Thus, VCSFA reserves the right, at any time during the term of this Contract, to add, delete, or modify services within the general scope of the Contract. Such changes may include the addition of similar services, the removal of services, or adjustments to the frequency, location, or level of effort of services, at VCSFA’s discretion. Any additional services will be subject to the same standards, responsibilities, and requirements as outlined in the Contract, ensuring continuity and quality of service across all VCSFA properties. The Contractor shall be expected to accommodate the addition of services/facilities within one (1) weeks’ written notice from VCSFA. VCSFA will provide 30 days’ notice for removal of any locations or services. For any increase or decrease of services, VCSFA will negotiate a fair price with the Contractor based on then-current contract rates.

Following the effective date for the modifications outlined in the written notice, invoices shall reflect the new contract pricing. All changes shall be authorized only through written direction issued by VCSFA.

III. SOLICITATION AND PROJECT SCHEDULE

1. Release of Solicitation: 3/24/2026

2. Mandatory Site Visit: 4/08/2026 10:00 AM

• Attendees are required to obtain a NASA Wallops Flight Facility (WFF) Visitors Pass to attend the Site Visit. For further instructions please contact Jeffery Miller, Jeffery.s.miller@vaspace.org if you would like to attend. Interested firms must contact Jeffery Miller no later than 4:00 PM on 4/02/2026 to confirm attendance for the site visit. VCSFA must submit requests for Visitors Passes to the NASA Badging office, and we require a several days turnaround time to process requests. All interested vendors who have been notified that they are approved to attend shall meet at MARSCOM, 7414 Atlantic Road, Wallops Island, Virginia, 23337, at the site visit start time. The VCSFA Representative will lead the group to the Pass and ID office. Attendees must bring a REAL-ID compliant form of identification (REAL-ID License or passport) or they will not be able to attend the Site Visit and thus will not meet the mandatory attendance requirement.

3. Questions must be emailed no later than 4/09/2026, 4:00 PM Eastern time to solicitations@vaspace.org. Include the RFP title and number in the subject line.

4. Proposals must be emailed to solicitations@vaspace.org by 4/17/2026, 4:00 PM Eastern time.

5. The Contractor is expected to begin services in May 2026.

IV. PROPOSAL PREPARATION AND SUBMISSION INSTRUCTIONS

1. Manner of Submission

a. In order to be considered for selection, Offerors must submit an electronic proposal by the date and time noted above and on the cover of this solicitation.

mailto:Jeffery.s.miller@vaspace.org

b. Receipt of an electronic proposal shall be used to determine timeliness.

c. Proposals must be submitted to solicitations@vaspace.org.

2. Proposal Preparation

a. Proposals must be signed by an authorized representative of the Offeror.

b. All information requested must be submitted. Proposals shall be organized as outlined.

c. Proposal responses shall provide a straightforward, concise description of capabilities to satisfy the requirements of the RFP. Emphasis shall be placed on completeness and clarity of content.

d. Proposal Preparation Costs: The Offeror is responsible for all costs of proposal preparation. VCSFA is not liable for any cost incurred by an Offeror in response to this

RFP.

e. Proposal shall remain valid for sixty (60) days from date of submission.

3. All Proposals Shall Include:

a. Cover sheet of this RFP - filled out as required and signed by an authorized representative of the Offeror.

b. VCSFA Business Certificate and W-9 - Attachments A and B respectively.

c. Exceptions to RFP or Terms and Conditions - Attachment G.

d. Executive Summary – A concise overview of the proposed approach, highlighting how it meets or exceeds the scope requirements, and addresses any project risks.

e. Proposal Questionnaire – Complete Attachment C of this RFP, providing information about the Offeror’s experience, technical approach, and overall fitness for performing the work required under this RFP and the resulting Contract.

f. Pricing Form– Complete Attachment D and insert into this section of the Offeror’s Proposal

V. EVALUATION AND AWARD CRITERIA

Proposals will be evaluated based on best overall value with the following criteria, in order of priority:

1. Understanding of the scope and approach – Demonstrated comprehension of the project objectives and well-defined, effective methodology to executing work in accordance with the Statement of Needs, as provided within the Offeror’s proposal.

2. Cost – Competitiveness and reasonableness of the Offeror’s proposed pricing.

3. Qualifications and experience – The Offeror’s demonstrated past performance providing services as requested within this RFP.

The award will be made to the Offeror whose proposal is determined to be the best proposal and offers the best overall value and fit to VCSFA.

VCSFA reserves the right to engage in discussions and negotiations with Offerors, to reject any and all proposals; or to select the proposal that in VCSFA’s judgment best accomplishes the objectives and meets the requirements included in the RFP.

VI. CONTRACTUAL TERM

The initial term of the Contract shall be from award through one (1) year. The Contract may be renewed by VCSFA for four (4) successive one (1) year periods under the terms and conditions of the original contract. Price increases may be negotiated only at the time of renewal. The Contractor shall give at least 60 days’ written notice to VCSFA for any price increases. Written notice of VCSFA’s intention to renew shall be given approximately 60 days prior to the expiration date of each contract period.

1. If VCSFA elects to exercise the option to renew the contract for an additional one-year period, the contract price(s) for any additional one-year period shall not exceed the contract price(s) of the original contract increased/decreased by more than the percentage increase/decrease of the SERVICES category of Table 3 of the CPI-U section of the Consumer Price Index of the United States Bureau of Labor Statistics for the latest twelve months (unadjusted percent change) for which statistics are available.

2. The Offeror may propose an alternative price index to use to calculate allowable annual increase/decreases in contract pricing, which VCSFA may consider at its sole discretion.

Offerors may discuss their proposed price index in the “Additional Information” section of the Proposal Questionnaire. VCSFA is under no obligation to consider or accept the Offeror’s proposed alternative price index but may negotiate with the Offeror to determine a contractual provision for price escalation/de-escalation that is agreeable to both parties.

VII. CONTRACTUAL AGREEMENT - TERMS AND CONDITIONS

Any contract resulting from this RFP will incorporate by reference the following documents: this RFP document, Attachment H – VSA Pesticide Management Plan, Attachment I – VSA Stormwater Pond Best Management Guidance, VCSFA Terms and Conditions (Services) in Attachment F, and the Offeror’s proposal, as negotiated with VCSFA.

Any exceptions to the terms contained therein shall be clearly identified and explained in Exceptions to RFP or Contract for Services, Attachment G. VCSFA is under no obligation to accept Offeror exceptions and may reject them outright or negotiate with Offerors to arrive at mutually agreeable contractual terms and conditions.

VIII. OTHER TERMS AND CONDITIONS

1. In accordance with the Virginia Fair Employment Contracting Act, Va. Code Sec. 2.2- 4200 et seq., the Contractor agrees as follows:

a. The Contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the Contractor. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause, including the names of all contracting agencies with which the Contractor has contracts of over $10,000.

b. The Contractor, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, will state that such Contractor is an equal opportunity employer. However, notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

c. If the Contractor employs more than five employees, the Contractor shall

(i) provide annual training on the Contractor’s sexual harassment policy to all supervisors and employees providing services in the Commonwealth, except such supervisors or employees that are required to complete sexual harassment training provided by the Department of Human Resource Management, and (ii) post the Contractor’s sexual harassment policy in (a) a conspicuous public place in each building located in the Commonwealth that the Contractor owns or leases for business purposes and (b) the Contractor’s employee handbook.

d. The Contractor shall include the provisions of subdivisions a, b, and c above in every subcontract or purchase order of over $10,000, so that those provisions will be binding upon each subcontractor or vendor.

2. The Contractor agrees to comply with all applicable federal and state laws and regulations pertaining to information security and data privacy.

3. Request to Protect Records from Public Disclosure

Information which you desire to make available to VCSFA but which you believe should be exempted from disclosure, such as a trade secret, proprietary information, or other confidential information, should clearly by identified and designated as such, stating in writing why protection of that information is needed. The Respondent should make a written request to solicitations@vaspace.org. The written request shall:

a. Specify the applicable Code of Virginia exemption (such as Va. Code Sec. 2.2- 3705.6(24)), upon the submission of the materials for which protection is sought.

b. Identify specifically and conspicuously the data or other materials for which the protection is sought (requesting protection for the entire response does not comply with this requirement and such request will be rejected); and,

c. State the reasons why protection is necessary.

Failure to take such precautions prior to submission of information may subject confidential information to disclosure under the Virginia Freedom of Information Act.

4. Security Requirements: All personnel performing work under this agreement must be United States citizens. The Contractor warrants that it does not and shall not, during the performance of this agreement, knowingly employ an unauthorized alien as defined in the Immigration Reform and Control Act of 1986. Any personnel requiring access to VCSFA properties or NASA Wallops Flight Facility must be US Citizens, and present a valid, unexpired, REAL-ID compliant, government issued photo identification. All requests for facility access must be coordinated through the designated VCSFA point of contact. Contractor shall be required to submit a Temporary Worker Form for Island Access/badging within (10) business days advance notice for workers needing site access for 30 days or more.

IX. ATTACHMENTS

Attachment A - VCSFA Business Certification Attachment B - W-9 Form Attachment C - Proposal Questionnaire Attachment D - Pricing Form Attachment E - Site Maps Attachment F - VCSFA Terms and Conditions (Services) Attachment G - Exceptions to RFP or VCSFA Terms and Conditions Attachment H – Pesticide Management Plan Attachment I – Stormwater Pond Best Management Guidance https://marsspaceport.sharepoint.us/sites/CTR-Staff/Solicitations/24.891138-000-012%20Pad%200A%20ISI%20Examinations/RFP%20Docs/solicitations@vaspace.org

Dear Valued Supplier, We request that you complete the following information in order to be added the approved suppliers list with Virginia Commercial Space Flight Authority (VCSFA). Please return this form as soon as possible.

Company Name Company Name Street Address Street Address City City State Zip State Zip

Cage Code

President: CFO:

No. of Employees:

If Subsidiary, name of Parent:

Signature:__________________________________ Title:

Date:

Vendor ID: Classification: __ __ __ __ __ __ __ __

Export/Import Certification

(NAICS)

A. OFFEROR (____) is, (____) is not a “U.S. Person” as defined in the ITAR 22 CFR Part 120.15 and EAR 15 CFR 772.

B. OFFEROR (____) is registered, (____) is exempt from registration, (_____) is not registered with the U.S. Department of State, Directorate of Defense Trade Controls per ITAR 22 CFR Part 122.1 (a) and (b). Expiration Date of Registration (________________) C. OFFEROR (____) will obtain the necessary export authorization prior to the release of controlled technical data or other defense articles provided by VCSFA for the purpose of procurement to any Foreign Person in or outside of the United States.

In the event this effort contains controlled technical data within the definition of the International Traffic In Arms Regulations (ITAR), it is subject to the control laws of the U.S. Government. Transfer of this data by any means to a Foreign Person, whether in the United States or abroad, without an export license or other approval from the U.S. Department of State, is prohibited. Suppliers shall ensure any lower tier participants are made aware of this requirement.

Additionally, for service type orders, the supplier is advised that due to the nature of work performed by Virginia Commercial Space Flight Authority, it is anticipated that any services performed under this contract may include exposure to defense articles. As such, only U.S. Persons may work on any resultant order. The supplier is responsible for ensuring compliance with this requirement, and for flowing down the requirement to lower tier participants.

ORDERS MAY NOT BE PROCESSED UNTIL WE HAVE RECEIVED THE ABOVE INFORMATION

Company Addresses Order to: Remit to:

ITAR 22 CFR 120.15 and EAR 15 CFR Part 772 define a U.S. person as a person who is a lawful permanent resident as defined by 8 U.S.C.1101(a)(20) or who is a protected individual as defined by 8 U.S.C. 1324b(a)(3). It also means any corporation, business association, partnership, society, trust, or any other entity, organization or group that is incorporated to do business in the United States. It also includes any governmental (federal, state or local) entity.

Business Status

Pertinent Data

It is the policy of VCSFA that small businesses and companies owned by socially and economically disadvantaged individuals have the maximum opportunity to participate in the performance of contracts awarded by the Commonwealth of Virginia and U.S. Government Federal agencies. Eligibility as a small business is based upon the regulations issued by the Small Business Administration, per Rev. 13, part 121 of the SBA Rules and Regulations.

Fax Number

If so, what year?

Dun & Bradstreet Number:Federal Tax I.D. Number:

Principal product or service:

(Assigned by VCSFA POC)

Printed Name:_______________________________

Internal Use Only

Telephone Number Fax Number

Telephone Number

Has your company ever filed for Bankruptcy?

Years in Business:

Native American-Owned Small Business

Small Business Large Business Non-Profit Business Foreign Business Historically Black College & University or Minority Institution

Small Disadvantaged Business Women-Owned Small Business HUBZone Small Business Veteran Owned Small Business Service Disabled Veteran Owned Small Business Nonprofit Agency for Blind/Handicap

08/01/2018

OFFEROR (____) is, (____) is not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any State or Federal agency.

NAICS:

Does your organization hold any State or GSA Contracts? Yes No If yes, what is the Contract Number? ________________________________

Attachment A - VCSFA Business Certification

Form W-9 Request for Taxpayer Give Form to the

(Rev. October 2018) Identification Number and Certification requester. Do not

Department of the Treasury send to the IRS.

Internal Revenue Service ► Go to www.irs.gov/FormW9 for instructions and the latest information.

1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank.

2 Business name/disregarded entity name, if different from above cvi Ql 3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the 4 Exemptions (codes apply only to Cl following seven boxes. certain entities, not individuals; see instructions on page 3):

C □ Individual/sole proprietor or D C Corporation D S Corporation 0 Partnership D Trust/estate 0

• Ill single-member LLC Exempt payee code (if any) Q) C

a. 0

□�-n Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) ► ... :I Note: Check the appropriate box in the line above for the tax classification of the single-member owner. Do not check Exemption from FATCA reporting 0 ...

C 1n LLC if the LLC is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is code (if any) ·- C another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single-member LLC that... -

11. u is disregarded from the owner should check the appropriate box for the tax classification of its owner.

·u □ Other (see lnstruotJons) ► (App/fes to eccaunls maintained outside lhe U.S.)

a.

5 Address (number, street, and apt. or suite no.) See instructions. Requester's name and address (optional) Ill

Ql Ql

6 City, state, and ZIP code

7 List account number(s) here (optional)

■ •.r.1 ... Taxpayer ldehtification Number (TIN) I Social security number I Enter you� TIN in_ the app_ro�ri�te box. The TIN provided must _ match t�e name given on line 1 to avoid backup withholding. For 1nd1v1duals, this 1s generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN, later.

ITIJ -[D -I I I I I

or

Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and Number To Give the Requester for guidelines on whose number to enter.

[ Employer Identification number

Certification Under penalties of perjury, I certify that:

1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and

2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue

Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and

3. I am a U.S. citizen or other U.S. person (defined below); and

4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.

Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part 11, later.

Sign Here

I Signature of U.S. person ►

General Instructions

Section references are to the Internal Revenue Code unless otherwise noted.

Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9.

Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number {TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following.

• Form 1099-INT (interest earned or paid)

Cat. No. 10231X

Date►

• Form 1099-DIV (dividends, including those from stocks or mutual funds)

• Form 1099-MISC (various types of income, prizes, awards, or gross proceeds)

• Form 1 099-B (stock or mutual fund sates and certain other transactions by brokers)

• Form 1 099-S (proceeds from real estate transactions)

• Form 1099-K (merchant card and third party network transactions)

• Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition)

• Form 1 099-C (canceled debt)

• Form 1099-A (acquisition or abandonment of secured property)

Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN.

If you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding, later.

Form W-9 (Rev. 10-2018)

Attachment B

RFP 26.892100-000-024

Attachment C – Proposal Questionnaire

ATTACHMENT C

RFP 26.892100-000-024 Pest Control Services

Proposal Questionnaire

EXPERIENCE

List your firm’s experience providing services as required by this RFP to comparable customers with similar needs. Of particular interest is experience with government customers with similar security and environmental requirements. Provide the name of the organization, name, title, and email address of the point of contact and a brief description of the services provided, highlighting similarities to VSA’s needs.

VCSFA may contact previous customers listed as a reference regarding your firm’s performance on similar contracts. Attach additional pages if necessary.

Organization Point of Contact Description of Services

EMPLOYEE AND COMPANY LICENSURE AND CERTIFICATIONS

1. Attach a copy of your firm’s Commercial Applicator License.

2. List employees that may service this contract, along with relevant information about their status as certified technicians.

Name No. of Years with Firm License/Certification

Insurance

Provide a statement certifying that the Offeror has the required insurance coverage described in Section II, 6. of the RFP and Section 17 of the VCSFA Terms and Conditions (Services). The Offeror may also attach Certificate of Insurance showing coverage.

TECHNICAL APPROACH

Products/application methods to be utilized

List each pest control product to be utilized and the application method(s) proposed. Include an Ingredient Statement or Guaranteed Analysis Statement containing the name and percentage of each active ingredient, the total percentage of the inert ingredients, and, if the pesticide contains arsenic in any form, the percentages of total and water-soluble arsenic (or attach SDS sheets with the same information).

Attach additional pages if needed.

Proactive and Effective Control

Describe your firm’s Comprehensive Pest Management Approach as described in the RFP Statement of Needs. Include a discussion of how your proposed pesticides and application methods are appropriate to meet VCSFA’s needs and provide effective pest control and prevention of outbreaks, given the specific environment on Wallops Island and the MARSCOM, Addison and Mappsville facilities (see site maps and descriptions). Discuss how you maintain flexibility in staffing and scheduling to account for shifting weather (e.g. rain occurring on scheduled visit days) or personnel availability. Discuss how you would address a change in site access due to launch operations (e.g. Pad 0C is not available during a regularly scheduled visit due to a launch) and how you would maintain effective control for those sites if missed during a regular visit. Attach additional pages if needed.

Schedule

Describe your proposed schedule for monthly services (e.g. first week of month, etc.). Schedule will be subject to approval by VCSFA; any changes must be pre-approved by VCSFA personnel.

Responsiveness to VCSFA’s needs

Discuss your response time and approach to providing emergency services upon notification from VCSFA. Attach additional pages if needed.

Security Requirements

Provide a statement confirming that the Offeror understands the badging and security access requirements stated in Section XI, 4 of the RFP.

ADDITIONAL INFORMATION

Offerors may include additional relevant information to support their proposals here or attach additional pages.

Attachment D - Pricing Form

All pricing shall include all tools, labor, travel, materials, insecticides, pesticides, bait boxes, trapping devices, equipment, pest surveillance and detection equipment, pest monitoring devices, licensing, necessary supervision, etc., as required, to successfully provide pest control services as described in this

RFP

Mosquito & Tick Treatment A B C

Location Frequency of Service Estimated No. of

Services

Price per Service

Annual Price (A x B = C)

Launch Pad 0A Monthly: April – September 6 Launch Pad 0B Monthly: April – September 6 Launch Pad 0C Monthly: April – September 6 Launch Pad 0D Monthly: April – September PPF Monthly: April – September 6 UAS Facility Monthly: April – September 6

TOTAL

Optional Sites – may be added at VCSFA’s request AIT Facility Monthly: April – September 6 Job Trailers Monthly: April – September 6

Rodent, Vermin, Other Pest Treatment A B C

Location Frequency of Service Estimated No.

of Services

Price per Service

Annual Price (A x B = C)

Launch Pad 0A Monthly 12 Launch Pad 0B Monthly 12 Launch Pad 0C Monthly 12 Launch Pad 0D Monthly 12 PPF Monthly 12 UAS Facility Monthly 12 MARSCOM Monthly 12 Mappsville Monthly 12 Addison Monthly 12

TOTAL

Optional Sites – may be added at VCSFA’s request AIT Facility Monthly 12 Job Trailers Monthly 12

Emergency Services – provided within 24 hours of request (outside of regular treatments)

Location Frequency of Service Mosquito & Tick Cost per Treatment

Launch Pad 0A As needed $ Launch Pad 0B As needed $ Launch Pad 0C As needed $

Emergency Services – provided within 24 hours of request (outside of regular treatments)

Launch Pad 0D As needed $ PPF As needed $ UAS Facility As needed $ MARSCOM As needed $ Mappsville As needed $ Addison As needed $ AIT Facility As needed $ Job Trailers As needed $

Services as needed and requested

Service Unit No. of Units* Cost** Rodent Bait Stations Each 1 $ Fogging/spraying treatment for insects

Square Feet 1 $

Stinging insect inspection and treatment

Per request 1 $

Termite Control Inspection and Treatment Initial Termite Inspection (structure up to 50,000 sf)

Each 1 $

Termite Treatment – Liquid Barrier (Repellent)

LF 1 $

Termite Treatment – Liquid Barrier (Non-Repellent)

LF 1 $

Termite Treatment – Bait System & Installation

Each 1 $

Termite Bait Station Monitoring & Maintenance (Annual)

Each

*Number of units are for informational purposes and do not represent a commitment from VCSFA

**If the Offeror requires a minimum number of units for mobilization or a travel fee, make a note of this next to the applicable service.

Facilities Map Legend

Red Areas are stay out area.

Yellow line displays the property lines.

Brown areas are Grass area.

ATTACHMENT E

ОС

VCSFA

0B

VCSFA Pad-0D

All the way to the end of the road and around gate.

VCSFA Airfield + Taxiway

All the way to the end of the road and around gate.

VCSFA PPF

Addison Facility

AIT Facility

T&Cs Services (11/24/2025) 1

VIRGINIA COMMERCIAL SPACE FLIGHT AUTHORITY TERMS & CONDITIONS (SERVICES)

This document, together with attachments appended to the purchase order, if any, constitutes Terms and Conditions for the Agreement between the parties. Additional or differing terms, conditions or limitations of liability proposed by Contractor, whether in a quote, acceptance or delivery document shall have no effect unless accepted in writing by Virginia Commercial Space Flight Authority (“VCSFA”).

In particular, any limitation of liability or disclaimer of warranty is expressly rejected. Acceptance of this Agreement by Contractor may be made by signing the acknowledgment copy hereof or by partial performance hereunder.

Section 1. General Relationship. The Contractor is not an employee of VCSFA for any purpose whatsoever. The Contractor agrees that in all matters relating to this Order it shall be acting as an independent contractor and shall assume and pay all liabilities and perform all obligations imposed with respect to the performance of this Order. Contractor shall have no right, power or authority to create any obligation, expressed or implied, on behalf of VCSFA and/or VCSFA’s customers and shall have no authority to represent VCSFA as an agent

Section 2. Price. The prices established by this Agreement are firm fixed prices unless otherwise stated in the Agreement.

Contractor warrants that any unit prices charged herein do not exceed the unit prices charged by Contractor to other customers in substantially similar transactions.

Section 3. Schedule and Delivery; Notice of Delay. Contractor shall strictly adhere to all Agreement schedules. Time is and shall remain of the essence in the performance of this Agreement. Whenever the Contractor has knowledge that any actual or potential issue, event, or circumstance is delaying or threatens to delay the timely performance of this Agreement, the Contractor shall immediately give notice thereof, including all relevant information with respect thereto, to VCSFA.

Section 4. Inspection and Acceptance. In the event goods or services supplied by the Contractor are not in accordance with Agreement specifications and instructions, VCSFA may require prompt correction thereof, or as to services, require that the services be rendered again at Contractor's expense. If such defects exist and if Contractor is unable or refuses to replace the goods or render the services again promptly, VCSFA is entitled to repayment of such portion of the contracted price as is equitable under the circumstances.

Section 5. Rejection. If Contractor delivers non-conforming goods or services, VCSFA may, at its option and Contractor’s expense: (i) return the goods for refund or credit; (ii) require Contractor to promptly correct or replace the goods or services;

(iii) correct the nonconformance; or, (iv) obtain conforming goods or services from another source. VCSFA shall specify the reason for any return or rejection of nonconforming goods or services and/or shall describe the action taken. Contractor shall be liable for any increase in costs, including procurement costs attributable to VCSFA’s rejection of the non-conforming goods or services. If VCSFA determines or has reason to believe that goods provided contain suspect and/or counterfeit parts, VCSFA shall provide Contractor the appropriate notice, impound the suspect/counterfeit parts.

Section 6. Payment. Unless otherwise provided, terms of payment shall be net thirty (30) days from the latest of the following: VCSFA’s receipt of Contractor’s proper invoice.

Invoices shall contain the following information: order number, item number, description of articles, sizes quantities, unit prices and extended totals. No adjustments will be made to Contractor’s invoice due to shortages, late delivery, rejections or other failure to comply with the requirements of this order.

Payment shall not constitute final acceptance. VCSFA may offset against any payment hereunder any amount owed to VCSFA by the Contractor.

Section 7. Taxes. Unless otherwise specified, prices include all applicable federal, state and local taxes, duties, tariffs, and similar fees imposed by any government, all of which shall be listed separately on the invoice. Prices shall not include any taxes, impositions, or charges for which VCSFA has furnished a valid exemption certificate or other evidence of exemption.

Section 8. Changes. By written order, VCSFA may from time to time direct changes for: (i) technical requirements; (ii) acceptance;

(iii) delivery schedules; (iv) period of performance; and (v) place of performance. If any such change causes an increase or decrease in the price or in the time required for its performance, Contractor shall promptly notify VCSFA thereof and assert its claim for equitable adjustment within thirty (30) days after the change is ordered, and an equitable adjustment shall be made. However, nothing in this provision shall excuse Contractor from proceeding immediately with the directed change(s). Changes shall not be binding upon VCSFA except when specifically confirmed in a written Agreement or Change Order. Only VCSFA’s Procurement Representative has authority on behalf of VCSFA to make changes to this Agreement.

Section 9. Force Majeure. The following events, and only the following events, shall constitute force majeure under this Agreement: (a) acts of God or of a public enemy; (b) acts of Government; (c) fires; (d) floods; (e) epidemics; (f) quarantine restrictions; (g) strikes; (h) freight embargoes; and, (i) unusually severe weather. In each case, the failure to perform must be entirely beyond the control and without the fault or negligence of the Contractor. Each party shall give the other immediate notice of any event that such party claims is a Force Majeure condition that would prevent the party from performing its obligations hereunder, and of the cessation of the condition. A party’s notice under this Section shall include the party’s good faith estimate of the likely duration of the Force Majeure condition.

Section 10. Termination for Convenience. VCSFA may, by notice in writing, direct Contractor to terminate work under this Order in whole or in part, at any time, without cause, and such termination shall not constitute default. In such event, VCSFA shall have all rights and obligations accruing to it either at law or in equity, including VCSFA’s rights to title and possession of the goods and materials paid for. VCSFA may take immediate possession of all work so performed upon notice of termination.

Contractor shall immediately stop work and limit costs incurred on the terminated work. Upon termination for convenience, VCSFA, after deducting any amount(s) previously paid, shall reimburse Contractor for the actual, reasonable, substantiated and allowable costs with the total amount to be paid by VCSFA being determined by negotiation and shall not exceed the value of the Agreement.

VCSFA reserves the right to verify claims hereunder and Contractor shall make available to VCSFA, upon its request, all relevant books and records for inspection and audit. If Contractor fails to afford VCSFA its rights hereunder, Contractor shall be deemed to have relinquished its claim.

ATTACHMENT F

T&Cs Services (11/24/2025) 2

Section 11. Termination for Default. VCSFA may, by written Notice of Default to Contractor, terminate this Agreement in whole or in part if the Contractor…