VCS S3R3 RFP.pdf
PDF 299 KB Posted
- Attached to
- VCS Districtwide Access Control Project
- Solicitation number
- RFP VICK 260000001726 1
- Issued by
- Kalamazoo County, Westland City, Michigan
About this file
This is an Invitation for Bids document issued by Vicksburg Community Schools in Michigan for the VCS Districtwide Access Control Project (Project No. 23-1117, Series No. 3, Bid Release No. 3). The project involves the installation of an access control system across the school district's facilities. A virtual pre-bid conference will be held on April 15, 2026, at 2:00 p.m. via Microsoft Teams, with project site walks available by appointment only. Sealed bids must be delivered to the Vicksburg Community Schools Administration Building, 301 S. Kalamazoo Avenue, Vicksburg, Michigan 49097, by April 30, 2026, at 2:00 p.m., with public bid opening immediately following receipt. Construction documents will be distributed beginning April 13, 2026, and the pre-bid request for information (RFI) deadline is April 20, 2026, at 12:00 p.m., with the final pre-bid addendum issued by April 24, 2026, at 5:00 p.m. The project work is scheduled to be completed between June 8, 2026, and August 14, 2026.
Bids must be submitted as a lump sum amount for the single bid package (BP 28.1 – Access Control). Bid security in the form of a bid bond or certified check of not less than 5 percent of the bid amount is required, along with a sworn and notarized statement disclosing any familial relationships with school board members or district officials. Performance and Payment Bonds equal to 100 percent of the proposed cost must be provided upon contract award, with bond costs included in the contractor's base bid. This is not a prevailing wage project. Bidders must be pre-qualified by Frederick Construction, Inc. prior to contract award. No bids may be withdrawn for at least 60 consecutive calendar days following bid opening. The owner reserves the right to accept or reject any and all bids at its discretion.
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Text version
VCS 2020 Bond Projects Project No. 23-1117 001100-1
Series No. 3; 2024 Bid Release No. 3 – Districtwide Access Control Project
Section 001100 – Advertisement / Invitation For Bids
PROJECT: VCS 2020 Bond Projects
FC PROJECT NO.: 23-1117
SERIES NO.: 3
BID RELEASE NO.: 03
DESCRIPTION: VCS Districtwide Access Control Project
OWNER: Vicksburg Community Schools
301 S. Kalamazoo Ave.
Vicksburg, MI 49097
ARCHITECT: Tower Pinkster
242 E. Kalamazoo Avenue
Kalamazoo, MI 49007
CONSTRUCTION MANAGER: Frederick Construction, Inc.
120 E. Prairie Street, Suite C
PROJECT MANAGER: Chad Kandow
EMAIL: c.kandow@frederickconstruction.com
PHONE: 269-779-1289
1. PRE-BID CONFERENCE AND SITE WALK-THRU
1.1 A virtual (Microsoft Teams) pre-bid conference will be held on Wednesday April 15, 2026, at
2:00 p.m. local time. All prospective Bidders are strongly encouraged but not required to attend the virtual pre-bid conference. Prospective bidders can attend the virtual conference via the following option.
1.2 Virtual Pre-Bid Meeting
1.2.1 To join the TEAMS video conference
Please contact c.kandow@frederickconstruction.com prior to the meeting and a meeting invite will be forwarded to you.
1.3 Project Site-Walks
1.3.1 Project Site -Walks are by Appointment ONLY
Please contact c.kandow@frederickconstruction.com with a site visit request and a verification invite will be sent once the request is accepted.
2. BID PROPOSAL DUE DATE/LOCATION
2.1 Sealed bids will be accepted from qualified contractors by Vicksburg Community Schools. They shall be delivered to the Vicksburg Community Schools Administration Building, 301 S.
Kalamazoo Ave Vicksburg, MI 49097, and are to be addressed to the attention of Mr. Steven
Goss. No faxed or emailed bids will be accepted. Envelopes are to be clearly marked with
Project Name and Number and Bid Release Name and Number. Bids must be delivered no later than 2:00 pm on April 30, 2026. Bids received after this specified date and time will not be accepted and will be returned unopened. Bids will be publicly opened and read aloud April
30, 2026, immediately following Receipt of Bids in the Lower-Level VCS Administration
Building Multi-Purpose Room, 301 S. Kalamazoo Ave. Vicksburg, MI 49097
2.2 BID SECURITY: Bid bond or certified check of not less than 5% of the bid amount shall be submitted with bid and made payable to Vicksburg Community Schools.
2.3 FAMILIAL RELATIONSHIP DISCLOSURE: All proposals shall be accompanied by a sworn and notarized statement disclosing any familial relationship (or lack of a relationship) that exists between the owner or any employee of the bidder and any member of the Board of
Education of the Vicksburg Community Schools or the Superintendent of the School District.
The district will NOT accept a bid that does not include a sworn and notarized disclosure statement.
2.4 TYPE OF CONTRACT: The base bid shall be a lump sum amount, for the work as set forth in the bid documents.
2.5 CONTRACT SECURITY: Performance and Payment Bonds in the amount of 100% of the proposed cost will be required for all contracts. The cost of a Performance and Payment Bond shall be included within the contractor’s base bid price.
2.6 BID WITHDRAWAL: No bids may be withdrawn for at least sixty (60) consecutive calendar days following the bid opening.
2.7 RIGHTS RESERVED: The Owner reserves the right to accept or reject any and all bids, alternates, or proposals, and to accept bids, alternates, or proposals that, in its judgment, serve its best interests.
3. BID PACKAGES
BP 28.1 – Access Control
4. BID DOCUMENT AVAILABILITY
4.1 Bid Documents, drawings and specifications will be available on Monday April 13, 2026.
per email request
Contact: Chad Kandow c.kandow@frederickconstruction.com
4.2 Documents will also be made available for download and review at the following locations:
• Builder’s Exchange – Kalamazoo, Grand Rapids and Lansing
• Construction Association of Michigan
4.3 Bid Documents are available in electronic format only.
5. BID PROPOSAL REQUIREMENTS
5.1 All questions during the bidding period shall be referred to Frederick Construction, Inc.
via email to:
CONTACT: Chad Kandow
Mobile: 269-779-1289
EMAIL: c.kandow@frederickconstruction.com
5.2 Bidders are required to be pre-qualified by Frederick Construction, Inc. prior to award of
Contract (NOT prior to bidding) per qualifications form in “Certificates and Other Forms”.
6. INTENT TO BID FORM
6.1 An Intent to Bid Form is required to be filled out and returned to Frederick Construction, Inc.
Bidders returning the form will be notified of issued addenda. Please see Form under Section
006200 Certificates and Other Forms.
7. THIS IS NOT A PREVAILING WAGE PROJECT
8. BIDDING SCHEDULE
8.1 Request for Proposal Distributed: April 5, 2026
Construction Documents Distributed: April 13, 2026
Pre-Bid Conference: (via Teams Meeting) April 15, 2026, at 2:00 PM
Project Site Walk-Thru: (by Appointment Only) TBD
Deadline for submittal of Pre-Bid RFI’s: April 20, 2026, by 12:00 PM
Final Pre-Bid Addendum: April 24, 2026, by 5:00 PM
Bids Due April 30, 2026, at 2:00 PM
VCS Administration Bldg.
301 S. Kalamazoo Ave
Public Bid Opening: April 30, 2028
Immediately following receipt of bids
Same as Above
9. CONSTRUCTION SCHEDULE
9.1 Work to be completed between June 8, 2026, and August 14, 2026. Schedule to be discussed further during post-bid and contract award process.
END OF SECTION
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