VBCA Classroom Setup - Pods.pdf

This document provides a classroom setup guide for the Virginia Board of Contractors and Appraisers (VBCA) continuing education course scheduled for November 5, 2026, in the Area 98 region covering Chesterfield County, Henrico County, and Hanover County. The course is anticipated to accommodate 65 participants per day, and the document outlines the physical arrangement and configuration of the classroom space required to support this attendance level. Bidders are required to complete a Quick Quote Worksheet as part of their response, and a sample room layout is provided as a reference for the required setup configuration. Prospective vendors should direct any questions or concerns regarding the services to be provided to David Wagoner at david.wagoner@dhcd.virginia.gov.

Special terms and conditions apply to this contract opportunity, which are detailed in attached documentation. Bidders must review the provided sample room layout carefully to ensure their facility and services align with the specified classroom pod configuration requirements for the single-day event. The procurement emphasizes the importance of reviewing all supporting materials and maintaining communication with the designated contact to clarify any aspects of the venue setup or service delivery prior to submitting proposals.