VBC - Addendum - Template.pdf

Finance Department Procurement Services Division

PO Box 308 • Huntsville, Alabama 35804-0308 • Phone 256-427-5060 • FAX 256-427-5059 www.hsvcity.com

ADDENDUM #1 ISSUED: September 16, 2025

NAME OF BID: Von Braun Center Ice Rink and Chiller Renovation Project

INVITATION FOR BIDS: #84-2025-13 OPENING DATE: September 30, 2025 @ 2:00:00 PM CDT

The above references solicitation is hereby amended as follows:

• Adds the following documents:

o 00270-37 – Exhibit A – Contract Modification Request – 1page o 00270-38 – CMR Summary Sheet – 1page o 00270-39 – Exhibit B – Contract Change Order – 1page o 00270-40 – Exhibit C – Resolution – 1page o 00270-41 – Exhibit D – Partial Release and Waiver of Liens – 2pages

PROPOSERS SHALL ACKNOWLEDGE RECEIPT OF ALL ADDENDA IN THE SPACE PROVIDED ON THE PROPOSAL FORM (APPENDIX B). FAILURE TO ACKNOWLEDGE RECEIPT OF ADDENDA SHALL NOT RELIEVE PROPOSER

OF FULL RESPONSIBILITY FOR ALL REQUIREMENTS CONTAINED IN ADDENDA AND MAY RESULT IN BID

BEING DEEMED NONRESPONSIVE.

REQUIREMENTS OF THE IFB NOT OTHERWISE ADDRESSED HEREIN REMAIN UNCHANGED.

CMR NUMBER:

1.

2.

THIS CHANGE AFFECTS THE CRITICAL PATH OF THE PROJECT

3.

A.

B. ARCHITECT

4.

5.

6.

7.

A.

B.

C.

CONTRACT MODIFICATION REQUEST

DIFFERENCE IN PRICE OF THE CHANGE FROM THE ORIGINAL BEST BID ON THE ALTERNATE.

CHANGE FOR ALTERNATES PROVIDED FOR IN THE ORIGINAL BIDDING WHERE THERE IS NO

EMERGENCIES ARISING DURING THE COURSE OF THE WORK.

CIRCUMSTANCES ARISING DURING THE COURSE OF THE WORK.

CHANGES TO THE ORIGINAL CONTRACT NECESSITATED BY UNFORESEEABLE

THE FOLLOWING TYPES:

DATE:

PROJECT:

OWNER:

ARCHITECT:

***BOTTOM SECTION TO BE FILLED OUT BY ARCHITECT***

"EXHIBIT A"

I HAVE REVIEWED, UNDERSTAND AND RECOMMEND THIS CHANGE WITH NO EXCEPTIONS:

OWNER'S CLASSIFICATION:

SUBMITTED BY:

CONTRACT MODIFICATION DUE TO:

TECHNICAL COORDINATION

UNFORESEEN CONDITIONS

OWNER REQUESTED UPGRADE

CHANGES IN PROJECT SCOPE OF WORK

VALUE ENGINEERING OR COST REDUCTION

CHANGE NOT CONTEMPLATED WHEN THE PLANS AND SPECIFICATIONS WERE PREPARED AND

CONTRACTOR

MINOR CHANGE OF A MONETARY VALUE AND NOT REQUIRED FOR COMPETITIVE BIDDING.

CHANGE NOT CONTEMPLATED WHEN THE PLANS AND SPECIFICATIONS WERE PREPARED AND

THE PROJECT WAS BID AND WHICH IS IN THE PUBLIC INTEREST AND EXCEEDS 10% OF THE

CONTRACT PRICE AND CONSTITUTES EXTRAORDINARY CIRCUMSTANCES.

OF THE CONTRACT PRICE.

THE PROJECT WAS BID AND WHICH IS IN THE PUBLIC INTEREST AND DOES NOT EXCEED 10%

TOTAL COST (CONTRACTOR TO ATTACH DETAILED BREAKDOWN):

THIS CHANGE IS SUBMITTED FOR REVIEW AND APPROVAL AND IS CLASSIFIED AS ONE OF

INITIATED BY:

TIME EXTENSION IN CALENDAR DAYS (ATTACH JUSTIFICATION):

DESCRIPTION OF CHANGE (BY GENERAL CONTRACTOR):

CONTRACTOR:

SUM, SCOPE AND OR TIME STATED HEREIN. THE CITY OF HUNTSVILLE'S CITY COUNCIL MUST APPROVE ALL CHANGE ORDERS.***

***THIS EXECUTED FORM DOES NOT CONSTITUTE A CHANGE ORDER. THIS DOCUMENT IS AN ACKNOWLEDGEMENT BY THESE DESIGNATED

REPRESENTATIVES THAT THEY RECOMMEND TO THE CITY OF HUNTSVILLE'S CITY COUNCIL TO APPROVE THE CHANGE IN CONTRACT

EXECUTIVE DIRECTOR (VBC)

PROJECT MANAGER

ARCHITECT

UPDATED 10/07/2015

PROJECT: CMR NUMBER:

SUBCONTRACT

QTY UNIT

UNIT

COST SUBTOTAL HOURS RATE/HR SUBTOTAL DAYS

UNIT

COST SUBTOTAL SUBTOTAL

9.0%

CMR SUMMARY SHEET

SALES TAX

SUBTOTAL A

LABOR BURDEN

SUB BOND

SUBTOTAL B

OVERHEAD & PROFIT

TOTAL AMOUNT FOR CMR

LABOR COSTMATERIAL COST EQUIPMENT

TOTALDESCRIPTION

*** PLEASE ATTACH QUOTES WITH SIMILAR BREAKDOWNS FROM INCLUDED SUBCONTRACTORS AND SUPPLIERS ***

00275-1 CHANGE ORDER FORM

“EXHIBIT B”

CITY OF HUNTSVILLE, ALABAMA

CONTRACT CHANGE ORDER CHANGE ORDER NO.

DATE: PROJECT:_________________________________

TO:______________________________________________________________________________________

(Contractor)

TERMS: You are hereby authorized, subject to the provisions of your contract for this project, to make the following changes thereto in accordance with the attached Change Order Request and supporting documents and to

FURNISH the necessary labor, materials and equipment to_____________________________________________

(Description of work to be done or changes to be made)

TOTAL ADDITION OR DEDUCTION TO CONTRACT PRICE (NOTE: Numbers in parentheses are deductions).

For this Change $ $

ORIGINAL CONTRACT PRICE $

Net total previous Change Orders $

Previous revised Contract Price $

This Change Order No. ADD (DEDUCT) $

Revised Contract Price this date $

Extension of time resulting from this Change Order (Indicate no. of calendar days).

The amount of this Change Order will be the responsibility of .

This contract modification constitutes full and mutual accord and satisfaction for all time and all cost related to this change. By acceptance of this Contract Modification, the Contractor hereby agrees that the modification represents an equitable adjustment to the Contract, and further, agrees to waive all rights to file any further claims or changes arising out of or as a result of this change, or the accumulation of executed Contract Modifications on this Contract.

The Contractor and Owner(s) hereby agree to the terms of this Change Order as contained herein.

CONSENT OF SURETY CONTRACTING PARTIES

(Company) (Contractor)

By By________________________________ (Authorized Representative) (Authorized Representative)

RECOMMENDED CITY OF HUNTSVILLE, ALABAMA

By By________________________________ (Design Engineer or Architect) (Its Mayor)

By By________________________________ (VBC Director of Operations) (President of City Council)

By Date_______________________________ (VBC Executive Director)

“EXHIBIT C”

RESOLUTION NO. 25-_______

BE IT RESOLVED by the City Council of the City of Huntsville, Alabama, that the Mayor be, and he is hereby authorized to enter into an agreement by and between the City of Huntsville and Turner Construction Company in the amount of ___________________ Dollars and ___/100s ($_____________); for ______________________________________________ located at 700 Monroe Street SW, Huntsville, Alabama on behalf of the City of Huntsville, a municipal corporation in the State of Alabama, which said agreement is substantially in words and figures similar to the certain document attached hereto and identified as “Fixed Price Agreement between the City of Huntsville and ”, consisting of _________________( ) pages, together with the signature of the City Council President and an executed copy of said document being permanently kept on file in the Office of the City Clerk- Treasurer of the City of Huntsville, Alabama.

ADOPTED this the day of , 2025.

President of the City Council of the City of Huntsville, Alabama

APPROVED this the day of , 2025.

Mayor of the City of Huntsville, Alabama

00270-41

REVISED 11-3-2015 LEGAL APPVD

“EXHIBIT D”

PARTIAL RELEASE AND WAIVER OF LEINS

FOR CONSTRUCTION OF

FOR THE

CITY OF HUNTSVILLE, ALABAMA

On this the ____ day of __________, 2025, the undersigned acknowledges that payment has been received from the City of Huntsville, either directly or through its General Contractor, ____________________________________ in the amount of ____________________, through Pay Request No. _____________ (previous pay request), excluding retainage, as payment for all work, labor, services, equipment, skill and materials furnished, delivered, and performed by the undersigned for the general contractor for the City of Huntsville or anyone in the construction the __________________________________________________________________ project. This partial release and waiver of liens covers all progress payments received by the undersigned for work, labor, services, equipment, skill and materials furnished through the date of _____________________, other than as specifically described below, toward the construction of the located at the Huntsville, Alabama, hereinafter referred to as the “Premises”.

The undersigned, in consideration for the payments as stated above and acknowledged hereto, affirms that all work, labor, services, equipment skill or materials furnished, delivered or performed to or for the construction and Premises were furnished by the undersigned or its laborers, vendors, subcontractors, material men, servants , agents, employees, and suppliers and that such laborers, vendors, subcontractors, material men, servants, agents, employees, and suppliers have been paid in accordance with their contracts, or subcontracts with the undersigned, and the undersigned will defend and indemnify __________________________________________, the General Contractor, the City of Huntsville, Alabama, above described Premises, and any money or funds in the hands of the City of Huntsville, Alabama, against all mechanics liens or rights against the construction and Premises.

For the above stated value received, the undersigned does hereby specifically waive, quitclaim, and release all rights, liens, or claims which the undersigned may now or afterward have or assert for all and any work, labor, services, equipment, skill or materials furnished, delivered, or performed for the construction and Premises, damages compensation, or extension of time dure to delay, hinderance, interference, acceleration, inefficiencies or extra work, or any other claim of any kind it may have against the general contractor, the City of Huntsville, Alabama, or any money or funds in the control of the City of Huntsville, Alabama or any trustee of any such money or funds, or against the improvement, or against all that land, and the buildings on an appurtenances to it located in Huntsville, Alabama, or against many officers, agents, employees, independent contractors of the City of Huntsville, Alabama, or any other person or entity having a legal or equitable in the Project, arising out of or relating to any act, omission, circumstance or occurrence existing or occurring prior to the date of his Partial Release and Waiver Liens, exception only the following (claims not listed separately and specifically described are expressly and irrevocably waived and released)(if an attachment is used please not how many pages):

00270-42

REVISED 11-3-2015 LEGAL APPVD

In witness hereof, the undersigned has caused this document to be signed and duly attested thereto on this the __________ day of _________________, 2025.

Name: _________________________________ Witness

By: ___________________________________ By: ________________________________

Its: ___________________________________