Vaughan_Submersible_Chopper_Pump.pdf

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/plantcitygov

IFB Invitation for Bids

26-066UO-NOI

Vaughan Submersible Chopper Pump

Release Project Date August 26, 2026

Question Submission Deadline September 3, 2026, 5:00pm

Proposal Submission Deadline September 3, 2026, 5:00pm

Open electronically via OpenGov

Vaughan Submersible Chopper Pump

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City of Plant City

IFB Invitation for Bids

I. Bidder Instructions II. Scope of Work

III. Vendor Questionnaire

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1. Bidder Instructions

1.1. Bid Submissions

Bids shall be received for 26-066UO-NOI Vaughan Submersible Chopper Pump through the

City's e-Procurement located at https://procurement.opengov.com/portal/plantcitygov.

1.2. Valid Term

1.3. Rejection

The City reserves the right to reject any or all bids at any time and for any reason or no reason.

Bids submitted after the deadline shall be rejected. Bids shall be received for 26-066UO-NOI

Vaughan Submersible Chopper Pump through the City's e-Procurement located at https://procurement.opengov.com/portal/plantcitygov. Bids submitted in an envelope or box shall be rejected. Fax, e-mail, or telephone bids shall be rejected. Bids that are incomplete, unbalanced, conditional, obscure, or which contain terms or additions not called for, alterations or irregularities of any kind, or which do not comply with the contract documents, if applicable, may be rejected at the sole discretion of the City.

1.4. Response Form

1.5. Insurance Requirements

1.6. Completeness

The City may reject bids that are incomplete, conditional, deficient in any way, or which contain unsolicited additions/alterations.

1.7. Review Documents

Bidders must review all specifications and contract documents related to this bid and project.

Failure to review all specifications, forms, contracts, addenda, or other documents shall not relieve a bidder from any obligations contained in this bid or their Contract with the City.

1.8. Familiarity with Project Area

Before submitting a bid, bidders shall become fully acquainted with the project areas. Please see Scope of Work for more detail about the project. Submittal of a bid shall serve as bidder’s acknowledgment that they are fully familiar with the service area.

1.9. Fill-In Required Forms

Bidders must accurately fill in any bid forms/documents included in this packet and submit through the City's e-Procurement portal at:

https://procurement.opengov.com/portal/plantcitygov.

Authorized signatures must be included on forms/documents. Incomplete or missing forms/documents may result in the rejection of the bid.

https://procurement.opengov.com/portal/plantcitygov https://procurement.opengov.com/portal/plantcitygov

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1.10. Certification

Submittal of a bid shall be deemed as certification that a bidder has fully considered all factors associated with this Invitation for Bids, including any addenda.

1.11. Project Owner

The City of Plant City, Florida owns this project. The City Manager or designee is the City’s authorized representative on this project.

1.12. Verification of Bidder's Capability

The City may, at its sole discretion, determine the bidder’s ability and capacity to perform the work specified in this bid based on, but not limited to, evaluation of the following:

A. Comparable prior project experience (particularly ones similar to this project size/scope).

B. Financial resources.

C. Prior bond history.

D. Licensure and certifications.

E. Equipment, machinery, and/or facilities.

F. Background & references.

Bidders deemed to be unqualified to perform the work may have their bid rejected.

1.13. Local Preference

The City has adopted a local preference policy (Section 2-161, Plant City Code). As part of this

Invitation for Bids, the local preference policy provides qualifying bidders with an amount not to exceed 1½ percent of the lowest bid, provided that the cost differential from the lowest bid shall not exceed $2,500. Non-qualifying bidders will not receive the 1½ percent. A bidder qualifies for a local preference if it meets all of the following:

A. Paid its applicable City business tax for the current year in which this Invitation for Bids is issued. Bidders that request local preference must include in their submittal packets a copy of the receipt proving payment of the City’s business tax.

B. Obtained a license issued by the State of Florida allowing it to engage in the business of providing the services requested in this Invitation for Bids.

C. Maintains a physical office located within the city limits of Plant City. The office must be staffed by at least one full-time equivalent employee and must have been established at least six months before the submittal deadline. Post Office boxes are not verifiable and will not be accepted as proof of a physical office location.

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D. A bidder that does not meet the criteria above will not receive 1½ percent calculated to the bid price submitted.

1.14. Waiver of Irregularities

The City may waive informalities or irregularities that, in the City’s opinion, do not materially affect a bid.

1.15. Notice of Award

Upon review of the bids and when a determination has been made as to the lowest responsive and responsible bidder, the Procurement Director will issue a Notice of Intent to Award to the selected bidder via the City's e-Procurement Portal.

Once the bidder has completed registration, they will receive "Notice" notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any Notices at https://procurement.opengov.com/portal/plantcitygov.

This notice shall be sent to the recommended bidder with copies to all bidders.

1.16. Award

City personnel will evaluate the bids. Determination of the lowest responsive and responsible bid will be made after a review of all bids submitted. Bid award shall be made to the vendor submitting the lowest responsive and responsible bid meeting specifications for the base bid.

The City may award a Contract based on bid responses received from bidders without further discussion of such bids with the selected bidder. Therefore, bids should be submitted based on the most favorable terms available.

Bids that are not greater than $50,000.00 may be awarded by the City Manager. The City

Commission makes the final decision regarding the award or rejection of bids that are greater than $50,000.00.

1.17. Term

1.18. Protest Procedures

Any bidder or proposer who is allegedly aggrieved in connection with the issuance of the

Procurement Director’s recommendation and intent to make a competitive award of a contract may protest to the City Manager per Sec. 2-152. Protest Procedure, of the City’s Code.

1.19. Revocation of Award

If the City discovers that the bidder has misrepresented anything in their bid or that the bidder

– in the City’s opinion – is no longer reasonably capable of performing the work as bid, then the

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City may revoke the award at any time before issuing the formal Notice to Proceed. The

Procurement Director will issue the revocation in writing.

1.20. Bid Interpretations

The City has the right to define and interpret bid terms, specifications, and conditions.

1.21. Contract Execution & Bid Bond

The selected bidder must sign and return the contract, any required bonds or letter of credit, insurance certificates, and all other required documents within 14 calendar days after the City sends the documents to the selected bidder. Once the City receives the signed contract and all other required documents back from the selected bidder, then the City’s authorized representative will sign the contract.

Failure to sign and return the contract and all other required documents within 14 calendar days may result in the City calling the bid bond or cashing the cashier’s check submitted by the selected bidder with its proposal; barring the selected bidder from consideration on future projects; or both. The City may then select another bidder to perform the work or provide the goods/services specified in this bid.

1.22. Sworn Statement on Public Entity Crimes

A person or affiliate as defined in Section 287.133, Florida Statutes, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity above $25,000 for 36 months following the date of being placed on the convicted vendor list.

Bidders must fill out and sign the form titled “SWORN STATEMENT UNDER SECTION

287.133(3)(A), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES.” Failure to do so may disqualify the bid.

1.23. Other Forms & Documents

Bidders are responsible for reviewing and understanding all specifications, forms or other documents associated with the products described in this bid. Submittal of a bid shall serve as the bidder’s acknowledgment that it has reviewed and understood all such documents.

1.24. Notice to Proceed

Following contract signing by the City, a formal “Notice to Proceed” will be issued in writing to the contractor. The start date will be issued by the City’s Project Manager.

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If the contractor begins work before receiving the Notice to Proceed or start date, then the City may stop work on the project, may require the work to be redone at the contractor’s expense and without additional compensation from the City, or both. The City also may revoke the project award and select another bidder to perform the work.

1.25. Changes or Modifications

The City may at any time make changes within the general scope of the contract in any of the following areas:

A. Time of Performance (i.e., hours of the day, days of the week, etc.).

B. Location of performance of the services.

C. Quantities to be ordered.

The contractor shall not commence the performance of additional work or other changes not covered by this contract without an executed notice to proceed or purchase order issued by the

City. If the contractor performs additional work beyond the specific requirements of this contract without an executed change order, it shall be at the contractor’s own risk. The City assumes no responsibility for any additional costs for work not specifically authorized by an executed change order.

1.26. Conditions of Performance

Bidders are required to inform themselves fully of the conditions relating to the performance of the work required, including but not restricted to labor and operating conditions under which the work will be or is now being performed; and the successful bidder must apply, so far as possible, such methods and means in carrying out the work that will not cause any interruption or interference with any other work, construction or operation the Owner has underway.

1.27. Insurance and Bonds

Insurance and bonds specified in this bid document and the contract shall conform to and shall be insured by companies meeting the criteria outlined below and within the contract document in Bid Submittals.

A. Insurance and bonds shall be countersigned by an agent licensed to do business in the

State of Florida.

B. A surety must be permitted to do business in the State of Florida and shall have been in business and have a record of successful, continuous operation for at least five years.

C. The surety shall have at least the following minimum rating as listed in Best's Financial

Rating: Financial Strength Rating of “A”.

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1.28. UNAUTHORIZED ALIEN(S)

The vendor agrees that unauthorized aliens shall not be employed nor utilized in the performance of the requirements of this solicitation. The City shall consider the employment or utilization of unauthorized aliens a violation of Section 274A(e) of the Immigration and

Naturalization Act (8 U.S.C. 1324a). Such violation shall be cause for unilateral termination of this Agreement by the City. As part of the response to this solicitation, the successful firm will complete and submit the attached form “AFFIDAVIT CERTIFICATION IMMIGRATION LAWS.”

Employers may avail themselves of a program by the U.S. Immigration and Customs

Enforcement called E-Verify. E-Verify is an Internet-based system operated by U.S. Citizenship and Immigration Services (USCIS), part of the Department of Homeland Security (DHS), in partnership with the Social Security Administration (SSA). E-Verify is currently free to employers. E-Verify provides an automated link to federal databases to help employers determine the employment eligibility of new hires and the validity of their Social Security numbers.

If your company wishes to avail itself of this program, you can register online for E-Verify at http://www.dhs.gov/how-do-i/verify-employment-eligibility-e-verify which provides instructions for completing the registration process. At the end of the registration process, you will be required to sign a Memorandum of Understanding (MOU) that provides the terms of the agreement between you as the employer, the SSA, and DHS. An employee who has signatory authority for the employer can sign the MOU. Employers can use their discretion in identifying the best method by which to sign up their locations for E-Verify. To find out more about E-

Verify, please visit E-Verify | USCIS or contact USCIS at 1-888-464-4218.

1.29. Indemnification

Section 1-16, Plant City Code, prohibits the City from indemnifying other parties to an agreement. Therefore, the City cannot indemnify bidders.

1.30. All-Inclusive Cost

1.31. Legal Requirements

Bidders are required to comply with all provisions of federal, state, county and local laws, ordinances, rules and regulations that apply to the services being solicited in this bid. A bidder’s lack of knowledge shall in no way be a cause for relief from responsibility, nor shall it constitute a cognizable defense against the legal effects thereof.

Submittal of a bid shall constitute the bidder’s affirmation that they are familiar with and shall comply with all federal, state, and local laws, ordinances, rules and regulations which affect those engaged or employed in the provision of such services, or equipment used in the provision of such services, or which in any way affects the conduct of the provision of such services. No plea of misunderstanding shall be considered on account of the bidder’s ignorance thereof. If a bidder believes provisions in the bid documents are contrary to or inconsistent with https://www.dhs.gov/verify-employment-eligibility-e-verify

26-066UO-NOI P a g e | 9 any law, ordinance, or regulation, then the bidder shall promptly report those provisions in writing to the City.

1.32. Public Records

Bidders understand that Florida has a broad public records law and that documents in the possession of the City can only be maintained confidential to the extent allowed under the

Florida Public Records Act, Florida Statute 119.

1.33. Contract Documents

The contract attached hereto is a draft of the contract required by the City to award the project described in this bid. It is the bidder’s responsibility to review and understand the contract. If the bidder requires any modifications or additional terms and conditions to the contract, the bidder shall detail the desired changes on a separate page titled “Additional

Terms/Modifications”. That page then must be attached to the bid response and submitted as part of the bidder’s proposal. Contract modification requests after the bidder’s bid has been submitted shall not be considered.

1.34. Bid Preparation & Submittal Expenses

The City shall not be responsible for any expense incurred by a bidder in reviewing, evaluating, preparing, or submitting a bid. Bidders are solely responsible for the entire expense of responding to this bid.

1.35. Cooperative Procurement Agreement

Per Chapter 69-1119, Laws of Florida, Hillsborough County, all municipalities, local public agencies, boards and other authorities existing within Hillsborough County have the authority to purchase goods or services, at the same purchase price obtained by any other such public entity. The submission of a bid in response to this advertisement shall constitute a bid under the same conditions, during the effective period of the bid, to all the other public entities listed herein:

Hillsborough County Board of

County Commissioners 601 E. Kennedy Blvd. #2500 Tampa, FL 33601 Phone: (813) 272-5790

FAX: (813) 272-6290

www.hillsboroughcounty.org

Hillsborough Co. Aviation

Authority P. O. Box 22287 Tampa International Airport Tampa, FL 33622-2287 Phone: (813) 870-8730

FAX: (813) 875-6670

www.tampaairport.com

Clerk of Circuit Court 601 E. Kennedy Blvd.-13th Floor P.O. Box 1110 Tampa, FL 33601 Phone: (813) 276-8100 Ext.7721

FAX: (813) 272-

5521www.hillsclerk.com

University of South Florida Procurement Services 3702 Spectrum Blvd. UTC135-P Tampa, FL 33612 813-974-2481 – Telephone 813-974-5362 – Fax

Tampa-Hillsborough County Expressway Authority 1104 East Twiggs St. Suite #300 Tampa, Florida 33602 813-272-6740 – Telephone 813-276-2492 – Fax

Tax Collector 601 E. Kennedy Blvd., 14th Floor Tampa, FL 33602 Phone: (813) 307-6222

FAX: (813) 307-

6521www.hillstax.org https://www.hillsboroughcounty.org/ https://www.tampaairport.com/ https://www.hillsclerk.com/ https://www.hillstax.org/

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Tampa Palms Community Dev.

Dist.

16311 Tampa Palms Blvd W Tampa, FL 33647 Phone: (813) 977-3933 Fax: (813) 977-6571 www.tpoa.net

Hillsborough Area Regional

Transit Authority 4305 E. 21st Street Tampa, FL 33605 813-623-5835 – Telephone 813-664-1119 – Fax

The Children's Board of Hills.

County 1002 E. Palm Avenue Tampa, FL 33605 Phone: (813) 229-2884

FAX: (813) 228-

8122www.childrensboard.org

Tampa Sports Authority 4201 N. Dale Mabry Highway Tampa, FL 33607 813-673-4300 – Telephone 813-673-4312 – Fax

Hillsborough Community

College 39 Columbia Drive Tampa, FL 33606 813-253-7060 – Telephone 813-253-7561 – Fax

Hillsborough Co. Sheriff’s

Office P.O. Box 3371 Tampa, FL 33601 813-247-8033 – Telephone 813-247-8246 – Fax

City of Temple Terrace P.O. Box 16930 Temple Terrace, FL 33687 813-506-6420 – Telephone 813-989-7185 – Fax

Tampa Port Authority P.O. Box 2192 Tampa, FL 33601 813-905-5164 – Telephone 813-905-5109 – Fax

Housing Authority of Plant

City 1306 Larrick Ln.

Plant City, FL 33563 813-752-0569

City of Tampa Housing Auth.

1614 Union Street Tampa, FL 33607 813-253-0551 – Telephone 813-4522 – Fax

Supervisor of Elections 601 E. Kennedy Blvd., 16th Floor Tampa, FL 33602 Phone: (813) 276-8274

FAX: (813) 272-7043

www.votehillsborough.org

Property Appraiser 601 E. Kennedy Blvd., 16th Floor Tampa, FL 33602 Phone: (813) 272-6100

FAX: (813) 272-

5519www.hcpafl.org

Hillsborough County School Board P. O. Box 3408 Tampa, FL 33601-3408 Phone: (813) 272-4329

FAX: (813) 272-4007

Community Redevelopment

Agency of the City of Plant City 302 W. Reynolds Street Plant City, Florida 33563

City of Tampa Procurement Department Tampa Municipal Office Building, 2nd Floor 306 E. Jackson St.

Tampa, FL 33602

State Attorney’s Office Tampa, FL 33602 813-272-5400 – Telephone 813-272-7014 – Fax

2. Scope of Work

To provide the full scope of work as per the attached plans and specifications for the Vaughan

Submersible Chopper Pump.

2.1. Intent to Sole Source

The City of Plant City intends to use FJ Nugent and Associates Inc., as they are the sole authorized representative for Vaughan Model SR4V-123 Submersible Chopper Pump in the State of Florida, as a sole source. The purpose of this Notice of Intent is to verify with the vendor https://www.tpoa.net/ https://www.childrensboard.org/ https://www.votehillsborough.org/ https://www.hcpafl.org/

26-066UO-NOI P a g e | 1 1 community that there are no other viable vendors that can provide Vaughan Model SR4V-123

Submersible Chopper Pump. No further action is required if a vendor agrees. A vendor should submit a response to this Notice of Intent only if they disagree.

(1)Vaughan Model SR4V-123 Submersible Chopper Pump

• Pump Performance: 480 GPM @ 145 FT. TDH

• Casing and Backplate cast ductile iron with 4" ANSI CL 125 discharge flange.

• Impeller, Cutter Bar, Cutter Nut, and Upper Cutter, cast steel, heat treated to minimum

Rockwell C60.

• Mechanical Seal, cartridge type with ductile iron gland, Viton O-rings, silicon carbide faces, and integral stainless steel sleeve as manufactured by Vaughan.

• Elastomers, Buna N or Viton

• Bearings, oil bath lubricated with minimum 100,000-hour L-10 bearing life.

• Bearing Housing, cast ductile iron with piloted motor mount.

• Shaft, heat treated steel.

• Drive, 50 HP, 1770 RPM, 460 volt, 3 phase, 60 Hz, 1.15 SF, Explosion Proof (Class 1, Group C

& D) 15 minute in air continuous duty submersible motor with tandem mechanical seals, moisture sensors, internal thermostats, and

50 feet of power and control cable.

• Premium Pump Finish: Solvent wash, sandblast and coat with minimum 30 MDFT Tnemec

Perma-Shield PL

Series 431 epoxy. (Except Motor)

• Pump Monitor Relay for mounting in customer control panel to supply seal leakage and over temperature alarms for submersible motor.

• Customer to re-use existing guide rail bracket

3. Vendor Questionnaire

3.1. Can you provide the Vaughan Model SR4V-123 Submersible Chopper Pump*

*Response required

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