VARIOUS MATERIALS 2027-LUBRICATION OIL- PW 1026 (1).pdf

OUACHITA PARISH POLICE JURY

REQUEST FOR SEALED BID

THIS IS NOT AN ORDER

BID Number:

26-1117019

BID Title:

LUBRICATION OIL

BID DUE DATE AND TIME:

November 17, 2026

2:00 P.M., CST

Number of Pages: 9

INSTRUCTIONS TO BIDDERS

COMPLETE THE INFORMATION IN THE BID

PACKET AND RETURN THE ENTIRE BID

PACKET TO THE ADDRESS LISTED ABOVE

UNDER "ISSUING AGENCY INFORMATION."

BIDS ARE ACCEPTED ELECTRONICALLY AT

www.bidnetdirect.com//ouachitaparishpolicejury

*Faxed or emailed bids will not be accepted**

Mark Face of Envelope/Package:

TO: BIDS-OUACHITA PARISH POLICE JURY

NAME OF BIDDER: YOUR COMPANY NAME

BID FOR: LUBRICATION OIL

BID NUMBER:26-1117019

Bids must be received prior to the due date and time designated above as the closing time of bids. Bids received after that time will not be considered.

ISSUING AGENCY INFORMATION

BID Administrator: Lushonnoh Matthews, Purchasing Manager

Issue Date: 10-29-26

Ouachita Parish Police Jury 100 Bry St.

Monroe, LA 71201

Lushonnoh Matthews 318-327-1345 ext. 3020 lmatthews@oppj.org https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.bidnetdirect.com%2F%2Fouachitaparishpolicejury&data=05%7C02%7Clmatthews%40oppj.org%7C2c5746a4985043aa9dbc08dcbaf6edb4%7C5ccd7ae39b5d4b838d64fe8b5a5ad49e%7C1%7C0%7C638590816956608482%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=NU5wSPU9nattcyjwm05Juj9YU4iEEzJjDsc8B8O39U8%3D&reserved=0 mailto:lmatthews@oppj.org

VARIOUS MATERIALS 2027

LUBRICATION OIL

BID#26-1117019

NOVEMBER 17, 2026

NOTICE

SEALED BIDS FOR ALL LUBRICATION OIL FOR THE OUACHITA PARISH POLICE JURY WILL

BE RECEIVED BY THE OFFICE OF THE OUACHITA PARISH POLICE JURY, 100 BRY ST.,

MONROE, LA, UNTIL 2:00 P.M., TUESDAY, NOVEMBER 17, 2026. AND THAT THE SAME WILL BE

OPENED, READ ALOUD AND TABULATED IN THE OFFICE OF THE OUACHITA PARISH POLICE

JURY, AT TWO (2:00) O’CLOCK PM, TUESDAY, NOVEMBER 17, 2026, AND SUBMITTED TO THE

OUACHITA PARISH POLICE JURY AT ITS NEXT SCHEDULED MEETING.

ANY MANUFACTURER’S NAMES, TRADE NAMES, CATALOGUE OR MODEL NUMBERS, OR

OTHER SIMILAR MATERIAL IDENTIFYING A PARTICULAR PRODUCT, OF A PARTICULAR

GRADE OF PRODUCT, ARE USED FOR DESCRIPTIVE PURPOSES, TO ESTABLISH THE

STANDARD OF QUALITY DESIGN, AND PERFORMANCE. HOWEVER, ANY SUBSTITUTION

OR DEPARTURE PROPOSED MUST BE CLEARLY NOTED AND DESCRIBED. OTHERWISE, IT

WILL BE ASSUMED THAT THE BIDDER PROPOSED TO SUPPLY THE ITEMS AS

SPECIFICALLY DESCRIBED IN THESE SPECIFICATIONS.

IT IS UNDERSTOOD AND AGREED THAT THE BIDDER, IF AWARDED THE SUBJECT

CONTRACT, WILL PROTECT, DEFEND AND HOLD HARMLESS THE POLICE JURY, ITS

MEMBERS, AGENTS AND EMPLOYEES FROM ANY CLAIMS, SUITS OR DEMANDS. THIS

INCLUDES DEMAND FOR PAYMENT FOR THE USE OF ANY TRADE SECRET THAT MAY

ENTER INTO THE DESIGN, MANUFACTURE, OR USE OF THE ITEM OR SERVICES

CONTRACTED FOR. INCLUDING ANY MATERIAL, DEVICE, ARTICLE OR PROCESS THE

USE OR WHICH IS SUBSTANTIALLY IMPORTANT TO THE PROPER AND MOST EFFECTIVE

USE OF THE ITEMS OR SERVICES CONTRACTED FOR. BIDDER FURTHER AGREES TO

INDEMNIFY IN FULL THE POLICE JURY, ITS MEMBERS, EMPLOYEES AND AGENTS FOR

ANY AMOUNTS WHICH THEY MAY BE REQUIRED TO EXPEND IN THE DEFENSE OF SUCH

CLAIMS, SUITS OF DEMANDS, OR IN SETTLEMENT THEREOF, OR IN SATISFACTION OF

ANY JUDGEMENT, AWARD OR DECREE RESULTING THEREFROM.

BIDDER AGREES, IF AWARDED THE SUBJECT CONTRACT, TO PROTECT, DEFEND AND

HOLD HARMLESS THE POLICE JURY, ITS MEMBERS, AGENTS AND EMPLOYEES, FROM

ANY CLAIMS, DEMANDS OR SUITS OF ANY NATURE ARISING FROM OR IN ANY WAY

CONNECTED WITH INJURY OR DAMAGE TO PERSON, PROPERTY, BUSINESS OR

REPUTATION, SUSTAINED BY REASON OF ANY OF THE ACTS OF THE BIDDER, HIS

AGENTS, EMPLOYEES, SUCCESSORS OR ASSIGNS, OR OF ANYONE FROM WHOM BIDDER

IS LEGALLY RESPONSIBLE.

BIDDER, BY SUBMITTING A PROPOSAL IN RESPONSE TO THIS INVITATION, AGREES TO

BE BOUND BY EACH OF THE TERMS AND CONDITIONS HEREOF. ALSO, BIDDER AGREES

THAT SAID TERMS AND CONDITIONS CONSTITUTE THE TERMS OF THE CONTRACT

BETWEEN THE POLICE JURY AND BIDDER, EFFECTIVE UPON AWARD OF THE CONTRACT

BY THE POLICE JURY.

INSTRUCTIONS

BIDS

BIDS SHALL BE MADE ON THE FORM PROVIDED. ALL BLANK SPACES OF THE FORM

SHALL BE FULLY FILLED.

AS OF SEPTEMBER, 1991, THE OUACHITA PARISH POLICE JURY IS EXEMPT FROM ALL

SALES AND USE TAX. REFER TO ACT NO. 1029 WHICH REVISED R.S. 47:301. BID PRICES

SHALL EXCLUDE SALES TAX.

BID PRICE SHALL INCLUDE DELIVERY TO THE OUACHITA PARISH PUBLIC WORKS

DEPARTMENT, 337 WELL ROAD, WEST MONROE, LA.

BID FORMS MUST BE SIGNED BY AN OFFICER OR MEMBER OF THE BIDDING VENDOR

WHO IS AUTHORIZED TO LEGALLY BIND THE BIDDER TO THE TERMS OF THIS

INVITATION.

ALL BIDS SHALL BE CONSIDERED TO BE EFFECTIVE AND AVAILABLE FOR FORTY-FIVE

(45) DAYS AFTER THE DATE STATED ABOVE AS THE BID OPENING DATE UNLESS

OTHERWISE STATED IN THE SPECIAL CONDITIONS BELOW.

THE OUACHITA PARISH POLICE JURY RESERVES THE RIGHT TO WAIVE DEFECTS AND

INFORMALITIES IN PROPOSALS, TO REJECT ANY OR ALL PROPOSALS, TO ACCEPT SUCH

PROPOSAL AS IT MAY DEEM TO BE IN COMBINATION OF ITEMS, OR BY LOT.

INFORMATION PERTAINING TO ANY TERM OR CONDITION OF THIS INVITATION TO BID

MAY BE OBTAINED FROM LUSHONNOH MATTHEWS, PURCHASING MANAGER,

OUACHITA PARISH POLICE JURY, 100 BRY ST., MONROE, LA. PHONE: 318-327-1345 EXT.

NO ORAL, TELEPHONIC, OR TELEGRAPHIC BIDS OR MODIFICATIONS WILL BE

CONSIDERED.

UPON REQUEST OF THE PURCHASING MANAGER, A BIDDER WHOSE PROPOSAL IS

UNDER CONSIDERATION OF THE AWARD OF THE CONTRACT SHALL SUBMIT

PROMPTLY, SATISFACTORY EVIDENCE OF HIS FINANCIAL RESOURCES AND THE

ORGANIZATION AND EQUIPMENT HE HAS AVAILABLE FOR THE PERFORMANCE OF THE

CONTRACT.

SUBMISSION OF BIDS

BIDDER SHALL COMPLETE ALL PAGES OF THE SPECIFICATION AND SHALL RETURN

ENTIRE BID PACKET INTACT TO BIDS-OUACHITA PARISH POLICE JURY. BIDS SHALL BE

ENCLOSED IN AN OPAQUE ENVELOPE MARKED AS FOLLOWING AND DELIVERED AS

REQUIRED.

TO: BIDS-OUACHITA PARISH POLICE JURY

NAME OF BIDDER: YOUR COMPANY NAME

BID FOR: LUBRICATION OIL

BID NUMBER: 26-1117019

BID MUST BE RECEIVED PRIOR TO THE DATE AND TIME DESIGNATED ABOVE AS

CLOSING TIME OF BIDS. BIDS RECEIVED AFTER THAT TIME WILL NOT BE CONSIDERED.

SPECIFICATIONS

GENERAL

1. ACTUAL COST WILL BE BASED UPON BID PRICE PER DRUM. BIDDERS ARE

MADE AWARE THAT QUANTITIES ARE ESTIMATED AND DO NOT DENOTE

QUANTITIES TO BE PURCHASED.

2. BID PRICE SHALL BE NET DELIVERED TO THE OUACHITA PARISH PUBLIC WORKS

DEPARTMENT, 337 WELL ROAD, WEST MONROE, LA. SUCCESSFUL BIDDER WILL BE

EXPECTED TO DELIVER WITHIN 48 HOURS AFTER RECEIVING PURCHASE ORDER.

3. BID PERIOD TO BE FROM January 1, 2027 THROUGH June 30, 2027.

4. CONTRACT SHALL BE FOR A PERIOD OF SIX MONTHS FROM DATE OF ACCEPTANCE.

HOWEVER, CONTRACT MAY BE RENEWED FOR ONE (1) ADDITIONAL SIX-MONTH

PERIOD PROVIDED BOTH PARTIES AGREE.

SPECIFICATIONS FOR LUBRICATION OIL

1. ALL PRODUCTS MUST MEET OR EXCEED REQUIREMENTS AND BE OF VIRGIN OIL.

ALL BULK QUANTITIES MUST BE DELIVERED BY GALLONS, NOT IN 55 GALLON

INCREMENTS. MUST BE DELIVERED NO LATER THAN 48 HOURS AFTER

RECEIVING PURCHASE ORDER. ALSO, VENDOR IS RESPONSIBLE FOR PICKING UP

USED OIL AND EMPTY CONTAINERS (55 GALLON OIL AND GREASE DRUMS).

BIDDERS RESPONSE

INDICATE BELOW IF YOUR

PRODUCT MEETS SPECS

REPLY YES OR NO

2. 15W40 SEMI-SYNSTETIC OR SYNTHETIC BLEND

TO MEET REQUIREMENTS OF THESE

API CATEGORIES, CH-4, CG-4, CF-2, CF/SH,

CF-4, CE, CD-11, CD, SH, SG, CI-14.

3. 5W20 FULL SYNTHETIC OIL TO MEET

REQUIREMENTS OF THESE API CATEGORIES

C1-4, CH-4, CG-4, CF-4, CD, CC, SL, SJ, SH, SG. ____________________

4. 5W30 FULL SYNTHETIC OIL TO MEET

C1-4, CH-4, CG-4, CF-4, CD, CC, SL, SJ, SH, SG.

5. 5W40 FULL SYNTHETIC OIL TO MEET

C1-4, CH-4, CG-4, CF-4, CD, CC, SL, SJ, SH, SG.

6. TRANSMISSION OIL – DEXTRON III TO MEET

THE FOLLOWING MANUFACTURER’S

REQUIREMENTS GM-G-34005, 9985912,

FORD M-930104, ALLISON C-418391693,

CATERPILLAR TO-2, CLARK, RENKE, FUNK.

7. TDH TRANSMISSION/HYDRAULIC OIL TO

MEET THE FOLLOWING MANUFACTURER’S

REQUIREMENTS, SUNDSTRAND, ALLISON C-4

& C-3, CATERPILLAR TO-2, DRESSER, CLARK,

TA12, TA18, HR500, HR600, FUNK, NEW HOLLAND,

KUBOTA AND JOHN DEERE, JC-20C.

BIDDERS RESPONSE

INDICATE BELOW IF YOUR

PRODUCT MEETS SPECS

REPLY YES OR NO

8. TRANSMISSION DRIVE OIL SAE-50 TO MEET

THE FOLLOWING MANUFACTURER’S

CATERPILLAR TO-4.

9. FULL SYNTHETIC GEAR OIL TO MEET

THE FOLLOWING API REQUIREMENTS GL5.

10. GEAR OIL TO MEET THE FOLLOWING API

REQUIREMENTS, MT-1, PG-2, GL-3, GL-4,

GL-5.

11. FULL SYNTHETIC CHASSIS GREASE TO HAVE

RUST PROTECTION, DROPPING POINT 500

DEGREE F MINIMUM, LOAD RATING (LBS/SQ.IN)

800,000 PSI, WATER WASH OUT 2% @ 100 DEGREE F,

OPERATING RANGE – 30 DEGREES TO +465

DEGREES F. THIS GREASE TO HAVE EXCELLENT

SHEAR STABILTITY AND A TACKINESS ADDITIVE.

THIS GREASE IS TO MEET SPECIFICATIONS FOR

NLGI GC/LB GREASE, HIGH TEMPERATURE AND

HIGH BEARING GREASE.

12. DIESEL FUEL CONDITIONER TO MIX ONE

GALLON TO 1000 GALLONS WITH A GEL

POINT DOWN TO 35 DEGREES BELOW ZERO.

ALSO, TO HELP WHEN USING LOW SULFUR

DIESEL. CONDITIONER ALSO TO PREVENT

ALGAE FORMATION IN TANKS.

13. 2-CYCLE ENGINE OIL FOR USE IN AIR COOLED

ENGINES SUCH AS STRING TRIMMERS, LAWN

MOWERS, EDGERS, CHAINSAWS, OR BLOWERS. ____________________

14. SAE 10 NON DETERGENT MOTOR OIL FOR

MISCELLANEOUS LUBRICATION NEEDS. ____________________

15. SAE 30 NON DETERGENT MOTOR OIL FOR

MISCELLANEOUS LUBRICATION NEEDS. ____________________

BID PRICE PRODUCT

PER GAL. LB BRAND COMPLIES WITH

TYPE UNIT CS OR DRUM SPECS: YES, OR NO

SAE 30 N/D CS/12QT

MOTOR OIL

SAE 10 N/D CS/12QT

SAE 0W20 DEXOS 55 GAL DRUM ____________ ____________ ____________

CS 12/QT ____________ ____________ ____________

ROTELLA 15W40 BULK ____________ ____________ ____________

15W40 BULK

15W40 1 GAL JUG

5W40 55 GAL

MOTOR OIL DRUM

5W30 CS/12QT

5W30 55 GAL ____________ ____________ ____________

5W20 CS/12QT ____________ ____________ ____________

5W20 55 GAL ____________ ____________ ____________

DEXTRON II BULK

TRANS. OIL

DEXTRON II CS/12QT

TDH BULK

DRIVE OIL 55 GAL

SAE50 DRUM

BID PRICE PRODUCT

PER GAL. LB BRAND COMPLIES WITH

TYPE UNIT CS OR DRUM SPECS: YES, OR NO

SYNTHETIC 16 GAL

GEAR OIL DRUMS

75W90

SYNTHETIC 16 GAL

GEAR OIL DRUMS

80W140

GEAR OIL 16 GAL

80W90 DRUMS

GEAR OIL 16 GAL

85W140 DRUMS

SYNTHETIC 55 GAL

CHASSIS DRUMS

GREASE

SYNTHETIC CS/50

CHASSIS TUBES

GREASE

DIESEL CS/12QTS

FUEL CONDITIONER

2-CYCLE OIL CS/12 ____________ ____________ ____________

6.4 oz. bottles

DIESEL CS/2.5GAL ____________ ____________ ____________

EXHAUST FLUID

50:1 PRE-MIXED FUEL CS/6/32 FL. OZ ____________ ____________ ____________

2-CYCLE MIX, Ethanol-Free

50:1 PRE-MIXED FUEL CS/4/110 FL. OZ ____________ ____________ ____________

2-CYCLE MIX, Ethanol-Free

MOBIL DELVAS ATF ALLISON 55GAL _____________ ____________ ____________

CS 12/QTS _____________ ____________ ____________

5 GAL _____________ ____________ ____________

VARIOUS MATERIALS 2027

LUBRICATION OIL

BID# 26-1117019

NOVEMBER 17, 2026

THE OUACHITA PARISH POLICE JURY RESERVES THE RIGHT TO ACCEPT LOW BID OR

TO REJECT ANY AND ALL BIDS WITHIN FORTY-FIVE DAYS OF THE DATE BIDS ARE

OPENED AND TABULATED.

**PLEASE RETURN ENTIRE BID PACKET**

When addenda is issued, bidders must acknowledge all addenda. The Bidder acknowledges receipt of the following

ADDENDA: (Enter the number assigned to each of the addenda that the Bidder is acknowledging)

TOTAL ESTIMATED COST $_________________________

COMPANY NAME SIGNATURE

COMPANY ADDRESS SIGNEE NAME/PRINTED

CITY STATE ZIP FEDERAL ID NUMBER

PHONE DATE

FAX

EMAIL

TYPE UNIT CS OR DRUM SPECS: YES, OR NO