VALVE_BOXES_SAMPLE_AFFIDAVIT.pdf Summary

This is a manufacturers' affidavit of compliance document submitted as supporting documentation for the Town of Manchester, Connecticut's competitive bidding process for waterworks and sewerage supplies. The affidavit demonstrates manufacturer compliance with specification requirements for valve boxes, a key component within the broader procurement of repair parts for the municipal water and sewer system. The contract opportunity encompasses a comprehensive range of infrastructure components including fire hydrants, manhole frames and covers, mechanical joint retainer glands, resilient wedge gate valves, valve boxes, curb boxes, copper tubing, corporation stops, curb stops, ductile iron fittings and pipe, couplings, water main repair clamps, PVC pipe and fittings, service saddles, and manhole extension rings, with quantities ranging from 5 to 20 units per line item. Bidders were required to submit pricing on a per-unit basis for each line item and specify lead times in calendar days after receipt of order. The question submission deadline was March 6, 2026, at 4:00 PM, with a bid submission deadline of March 11, 2026, at 11:00 AM. The contract term extends from June 1, 2026, through May 31, 2028, with options to extend on an annual basis for three additional one-year periods upon mutual agreement.

The affidavit serves as mandatory documentation confirming that the manufacturer's valve boxes meet the specifications required for bid consideration; failure to provide proper affidavits could result in bid disqualification. All bid prices must be held firm during the contract term and are not subject to increase due to tariffs or trade restrictions imposed after the bid submission date. Bidders may propose approved equal alternatives for certain product categories, indicating flexibility in manufacturer selection. The Town of Manchester is exempt from federal excise taxes and Connecticut sales tax, which must not be included in bid prices. No specific budget range is disclosed; however, the estimated quantities for individual line items provide guidance for potential award values.