VALVE_BOXES_SAMPLE_AFFIDAVIT.pdf

This is a manufacturers' affidavit of compliance template document for the Town of Manchester, Connecticut's waterworks and sewerage supplies procurement. The Town of Manchester is soliciting competitive bids for repair parts for the municipal water and sewer system, including fire hydrants, manhole frames and covers, mechanical joint retainer glands, resilient wedge gate valves, valve boxes, curb boxes, copper tubing, corporation stops, curb stops, ductile iron fittings and pipe, couplings, water main repair clamps, PVC pipe and fittings, service saddles, and manhole extension rings, with quantities ranging from 5 to 20 units per line item. The question submission deadline is March 6, 2026, at 4:00 PM, and the bid submission deadline is March 11, 2026, at 11:00 AM, with virtual bid opening via Zoom scheduled for the same date and time. The contract term runs from June 1, 2026, through May 31, 2028, with options to extend on an annual basis for three additional one-year periods upon mutual agreement.

Bidders must submit pricing on a per-unit basis for each line item and specify lead times in calendar days after receipt of order. Manufacturers' affidavits of compliance are required for fire hydrants, manhole frames and covers, mechanical joint retainer glands, valve boxes, curb boxes, copper tubing, and PVC pipe and fittings, with failure to provide proper affidavits potentially resulting in bid disqualification. All bid prices must be held firm during the contract term and are not subject to increase due to tariffs or trade restrictions imposed after the bid submission date; prices may not be withdrawn for 90 days after bid opening. The Town of Manchester is exempt from federal excise taxes and Connecticut sales tax, which must not be included in bid prices. The Town reserves the right to award by item, total, or group as it deems in its best interest, and specific manufacturers are identified for various product categories with approved equal alternatives permitted for certain items.