VALVE_BOXES_SAMPLE_AFFIDAVIT.pdf

This is a manufacturer's affidavit of compliance document for the Town of Manchester, Connecticut's procurement of waterworks and sewerage supplies. The affidavit specifically addresses valve boxes, which are among the components required for the municipal water and sewer system repair parts solicitation. The Town of Manchester is requesting competitive bids for a comprehensive range of infrastructure components including fire hydrants, manhole frames and covers, mechanical joint retainer glands, resilient wedge gate valves, valve boxes, curb boxes, copper tubing, corporation stops, curb stops, ductile iron fittings and pipe, couplings, water main repair clamps, PVC pipe and fittings, service saddles, and manhole extension rings, with quantities ranging from 5 to 20 units per line item. The question submission deadline is March 6, 2026, at 4:00 PM, and bids are due electronically via the Town of Manchester Procurement Portal on March 11, 2026, at 11:00 AM, with virtual bid opening occurring the same day via Zoom. The contract term extends from June 1, 2026, through May 31, 2028, with options to extend on an annual basis for three additional one-year periods upon mutual agreement.

Bidders must submit manufacturer's affidavits of compliance for specified product categories including valve boxes, and failure to provide proper affidavits may result in bid disqualification. All bid prices must be held firm during the contract term and are not subject to increase due to tariffs or trade restrictions imposed after the bid submission date; prices may not be withdrawn for 90 days after bid opening. Bidders must submit pricing on a per-unit basis for each line item and specify lead times in calendar days after receipt of order. The Town of Manchester is exempt from federal excise taxes and Connecticut sales tax, which must not be included in bid prices. Specific manufacturers are identified for various product categories, with approved equal alternatives permitted for certain items. The Town reserves the right to award by item, total, or group as it deems in its best interest, and no specific set-aside designations or restrictions limiting participation to particular categories of organizations have been identified.