Vac Trailer 2024.doc

INVITATION TO BID

PURCHASING DEPARTMENT

P.O. BOX 1349

327 NORTH ASHLEY ST.

VALDOSTA, GEORGIA 31601

FOR: New Model Vac-Trailer OPENING DATE: June 14, 2024 TIME: 10:00 am EST Amy Woods

(229) 671-2527

GENERAL SPECIFICATIONS

It is the intent of these specifications to furnish Lowndes County with the following requisitioned equipment/service, according to the attached. It is clearly understood that the following are minimum specifications and are made in order to show the exact specifications of the equipment/service proposed.

The bidder agrees that Lowndes County reserves the right to waive technicalities and to reject any or all bids.

If you have any questions, please call the phone number listed on the cover page.

Depending upon the purchase price, the Purchasing Agent or Lowndes County Board of Commissioners will make the final decision of purchase.

All sealed bids must have the Bid Number and Name of Vendor submitting the bid located on the front of the envelope. Sealed bids are due and opened on the date and time listed on the front cover page.

NO BID WILL BE CONSIDERED IF RECEIVED AFTER THE DATE AND TIME SPECIFIED!

Invoices are paid on a net 30 basis.

Any price(s) bid by dealer/vendor on any items offered to the

Lowndes County shall be the price effective at the date of delivery.

No delivery date of “ASAP” (As Soon As Possible) shall be considered acceptable on items that have a maximum delivery date listed in the specifications.

Addendum(s) issued in a bid must be acknowledged and submitted with the original bid package.

All Shipping is to be FOB Valdosta, GA 31601 and included in the total price unless otherwise stated in the bid document.

INSTRUCTIONS TO BIDDERS

1. Bids must be made upon the form of the proposal if attached hereto. If there is not a form attached, please submit the proposal/bid on your company letterhead in a design/layout that will best suit the price and information that the County has requested. The following information should be listed legibly on the outside of the sealed envelope: 1. Name of vendor submitting the bid. 2. Bid number and Title located on the cover page of the Bid Package. Bids may be mailed or hand delivered ONLY to the Purchasing Department of Lowndes County, located at, 327 North Ashley Street, 3rd floor, Valdosta, GA 31601. In the event you choose to mail your proposal, it should be mailed to Amy Woods, Finance Department, 327 North Ashley Street, Valdosta, GA 31601. Emailed or faxed bids will not be accepted. No Exceptions!

2. No bidder will be allowed to withdraw his bid for any reason whatsoever after the bids have been opened unless otherwise stated in the specifications.

3. The following specifications represent the minimum general size, weight, capacity and performance characteristics desired in the equipment to be purchased. These requirements are not intended to prevent obtaining fair prices or to eliminate competition, but to insure, if possible, that all bids submitted would not be subject to correction or alteration after the bid has been filed, opened, and publicly read. In view of an unusual wide disparity in details of design and manufacture, complete descriptive literature and manufacturer’s specifications must be submitted on each type of equipment offered. Lowndes County reserves the right to evaluate any or all bids, particularly where there is a range in specifications. Special consideration will be given to the ready availability of repair parts and service.

4. Federal or State taxes are not applicable to Georgia Counties under the United States Code Title 26 and Georgia Exemption Certificate Number 3-465-686-300-1.

5. The names of a certain brand, make, or definite specifications are to demote quality standard of the article desired. The County does not restrict bidders to be specific brand, make or manufacturer named; it is to set forth and convey to prospective bidders the general style, type, character and quality of the article desired.

6. The award of the contract will be awarded to the lowest responsible bidder taking into consideration quality performance, the time specified in the specifications for the performance of the contract, provision of needed and unneeded features, usefulness to the using department, whether bidder meets guidelines set forth in the specifications, and prior County experience.

7. Unless otherwise specifically stated in the SPECIFICATIONS, any item that the county has sent out for bid(s) must be NEW equipment with the latest technology available. No remanufactured item will be accepted unless stated otherwise in the bid specifications.

The Minimum Specifications for a New-Year Model Vac Trailer for the Lowndes County Utility Department are listed below. Check each line if you meet the minimum requested requirement or list the difference if you don’t.

· 600 Gallon Tank

· 200 Gallons of water storage

· Diesel Powered

· 800 feet lbs. of torque

· Set Torque feature

· Reverse airflow option for CFM Vacuums

· Directional Light bar with controls

· Hydraulic heater/cooler

· Boom with standard 800 head and valve wrench

· Valve Star G6 Auto with hands free

· 2.5 GPM, 3000psi pressure washer system

· 1 day of operational training

· Ability to furnish within a month of award

State Warranty Information ______________________________________

QUESTIONS

All questions concerning the trailer must be submitted in writing via email to amy.woods@lowndescountycom by June 7, 2024. All questions and corresponding answers will then be emailed to all bidders as soon as possible.

BID SUBMITTAL

Sealed Bids must be mailed to Attn: Amy Woods, Lowndes County Commissioners, 3rd Floor Finance, 327 N. Ashley St. Valdosta, GA 31601. Please write on the outside of the envelope ‘Vac Trailer’. Bids are due June 14, 2024 at 10am EST. Late bids will not be accepted.

PROPOSAL

We/I have examined the specifications and agree to furnish Lowndes County with the equipment/services accordingly. Any deviations from the specifications will be marked exception on the bid sheet.

We/I propose to furnish Lowndes County with said equipment/service for:

Equipment manufacture and model proposed: _______________________

****ENCLOSE COPY OF MANUFACTURE’S SPECIFICATIONS OF THE MODEL PROPOSED.***

PURCHASE PRICE FOR

ONE NEW YEAR MODEL Vac-Trailer

Signed: __________________________ Name: ___________________

(Type or print)

Title: ____________________________ Date: ____________________

Phone #: _________________________ Fax #: ___________________

Firm Name: __________________________________________________

Firm Address: _________________________________________________

*Deliver: _____ Days After Receive Order.

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