S05_Sources_Sought_NX_EQ_Eye Lane.docx

Sources Sought Notice

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Enterprise Procurement Office Department of Veterans Affairs 5202 Presidents Court, Suite 103 Frederick MD 21703

POINT OF CONTACT*

Contracting Officer Kimberly LeMieux Kimberly.LeMieux@va.gov

PLACE OF PERFORMANCE

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

*= Required Field

DESCRIPTION

1.0 DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The Department of Veterans Affairs’ (VA) Enterprise Procurement Office (EPO) is issuing this Sources Sought Notice in accordance with FAR 10.002(b)(2) as a means of conducting market research to identify qualified sources with the capability and resources to meet the Veterans Health Administration’s (VHA) Non-Expendable Equipment National Program requirement for Eye Lane.

The EPO in conjunction with VHA is seeking a qualified source to supply brand name, brand-name-or-equal, or sole-source specification for Eye Lane and associated equipment on an agency-wide basis. VA intends to award a single Requirements Contract with Firm-Fixed Price (FFP) orders IAW FAR 16.503, Requirements Contract to a supplier of this equipment. Vendors will be required to deliver the required products to VA medical centers and facilities throughout the United States.

The period of performance is for a base of 12-months with four 12-month option periods.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339112 and the associated size standard is 1,000 Employees.

The FAR Provision found at 52.204-7(b)(1) requires that an offeror be registered in SAM when submitting an offer or quotation and at time of award. All respondents should have the appropriate NAICS code reflected in SAM. SDVOSB/VOSB respondents should maintain current certification in the SBA Veteran Small Business Certification program, as applicable.

Submissions for this “sources sought” shall be submitted by email no later than September 18, 2026, at 9:00am ET to: Kimberly.LeMieux@va.gov.

This notice is for planning purposes only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This Sources Sought Notice is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback. The Government may or may not issue a solicitation as a result of this notice. There is no solicitation available at this time.

2.0 SCOPE OF WORK

Eye Lane are multiple pieces of equipment/instruments needed to create complete eye examination lanes for expansion of eye care offered to Veterans, providing comprehensive eye exams to determine the health of the Veterans’ eyes. The following information regarding the needed equipment/instruments was modeled after multiple name brands. The equipment/instruments provided should be comparable to these name brands.

The following Contract Line Items (CLINs) are being considered:

The Department of Veterans Affairs (VA) is seeking vendors who can provide the Name Brand Eye Lane equipment/instruments as listed or equal commodities that meet the salient characteristics below. Vendors may provide any product solution or configuration that meets the requirement. For each offered product, the response should include descriptive literature demonstrating how the product meets or exceeds each salient characteristic.

The following salient characteristics apply to the products identified below unless otherwise noted in the Product Description:

Responses to this Sources Sought Notice shall include the following:

1. Does vendor offer an annual service plan, Yes or No?

a. If Yes:

i. What does the plan cover?

ii. Does the plan cover software updates only?

iii. Does the plan cover parts repair or replacement only?

iv. Does the plan cover both software and parts?

b. Vendor is requested to provide documentation that shows information on their service plan.

c. Is the service provided by the OEM or a subcontractor?

2. Full name and address of company

3. UEI / CAGE Code / SAM registration information

4. Business Size

5. Manufacturer or Distributor

a. If distributor, provide full name, business size, and address of manufacturer.

6. Country of Origin designation for all products

7. Ability to provide uninterrupted supply of products on a national scale

8. Technical literature that clearly shows product(s) meet the identified salient characteristics and page numbers where each salient characteristic is met

9. Any additional product solution or configuration that would be beneficial to the clinical functionality of the product line identified.

10. Authorized Distributor Letter certified by OEM with a current date.

Although not required, vendors responding to this Sources Sought are highly encouraged to submit a Capabilities Statement.