Attachment_4_Supplement_to_Instructions _Conditions_and_Other_Statements_to_Offerors_TradeOff_Over 1M_6_Pages.doc

Supplement to Instructions, Conditions and Other Statements to Offerors 1.

GENERAL INFORMATION

This is Service-Disabled Veteran-Owned Small Business (SDVOSB) procurement.

2.

GENERAL DESCRIPTION OF REQUIREMENT

The intent of this project is to Replace Elevators 1 – 4 & 6 Motors & Controls and other items at the Department of Veterans Affairs Medical Center, 4101 Woolworth Avenue, Omaha, Nebraska in accordance with the project specifications and drawings. The complete modernization of these elevators and associated systems include but are not limited to the motors, controllers, cables, hall and car features, wiring, fire equipment, cooling equipment and other items

3.

MAGNITUDE OF CONSTRUCTION

The construction costs will be subject to the funds available for this project. Magnitude of Construction is between

$2 million and $5 million dollars.

4.

COPIES OF SOLICITATION DOCUMENTS AND AMENDMENTS

Copies of the solicitation and amendments are available by INTERNET ACCESS ONLY. All Request for Proposal (RFP) documents and any amendments to the RFP are made available from the Federal Business Opportunities (FBO) website at https://www.fbo.gov under the solicitation number. To download the RFP and associated documents, you must have an active vendor account in FBO. For FBO vendor account information, refer to the FBO Vendor Guide at https://www.fbo.gov/downloads/FBO_Vendor_Guide.pdf.

It shall be the contractor’s responsibility to check the website for any amendments. The offeror shall submit in the proposal all requested information specified in this solicitation. There will be no public opening of the proposals received as a result of this solicitation. A list of interested vendors (potential offerors and subcontractors) is available on the Federal Business Opportunities web site (registration required) at: http://www.fedbizopps.gov/, via Quick Search.

5.

PROPOSAL EXPENSES AND PRE-CONTRACT COSTS

This Request for Proposal (RFP) does not commit the Government to pay, as a direct charge, any costs incurred in the preparation and submission of a proposal.

6.

PRE-PROPOSAL CONFERENCE AND SITE VISIT

Per 15.201, Exchanges With Industry Before Receipt of Proposals will be conducted to improve the understanding of Government requirements and industry capabilities, thereby allowing potential offerors to judge whether or how they can satisfy the Government’s requirements, and enhancing the Government’s ability to obtain quality design and/or construction, at reasonable prices, and increase efficiency in proposal preparation, proposal evaluation, negotiation, and contract award.

An early exchange of information among the offeror and the government can identify and resolve concerns regarding the acquisition strategy and schedules; the feasibility of the requirement, including performance requirements and data requirements; the suitability of the proposal instructions; the availability of reference documents; and any other industry concerns or questions.

After release of the solicitation, the contracting officer must be the focal point of any exchange with potential offerors; therefore, the meetings will be conducted in an informal but regulated environment for interaction between the government and the offerors.

When information about a proposed acquisition that would be necessary for the preparation of proposals is disclosed to one or more potential offerors, that information must be made available to the public as soon as practicable in order to avoid creating an unfair competitive advantage. All questions submitted during the meetings will be answered via a formal amendment after all meetings are completed. Any proprietary questions will be generalized for the amendment or a specific answer is not guaranteed.

Schedule is as below:

PRE-PROPOSAL CONFERENCE AND SITE VISIT

A one-time pre-proposal conference and site visit will be conducted on Thursday, February 12, 2015 beginning at 11:00 a.m. at the Nebraska Western Iowa Health Care System Dental Clinic Conference Room, Building 6 (DENTAL CLINIC). The pre-proposal conference will begin promptly at 11:00 am followed by a tour of the project site.

OFFERORS ARE URGED AND EXPECTED to inspect the site where construction is to be performed and to satisfy themselves as to all general and local conditions which may affect the cost of performance of the contract; to the extent such information is reasonably obtainable. In no event will a failure to inspect the site constitute grounds for withdrawal of an offer after opening or for a claim after award of the contract.

7.

ACCURACY IN PROPOSALS

Proposals must set forth full, accurate, and complete information as required by this RFP, (including attachments). The penalty for making false statements is prescribed in 18 U.S.C. 1001.

8.

PROPOSAL SUBMITTALS

Proposals (whether hand-delivered or mailed) must be received no later than the time specified on the Standard Form (SF) 1442, Page 1, Item 13a. Official time will be established by the clock located in the area where proposals are received (VA-Omaha Contracting Division). See FAR 52.215-1 for rules concerning late proposals.

The Packaging that contains the Proposals shall be marked:

“Proposals for Solicitation Number: VA263-15-R-0004, DO NOT OPEN”

9.

BID GUARANTEE

In accordance with FAR 52.228-1, a Bid Guarantee is required for this solicitation in the amount of 20% of the offer price, or $3,000,000, whichever is less. Facsimile bonds are not acceptable.

In accordance with FAR 28.101-3 (a) (b) (c) Authority of an Attorney-in-Fact for a Bid Bond, any person signing a bid bond as an attorney-in-fact shall include with the bid bond evidence of authority to bind the surety. An original, or a photocopy or facsimile of an original, power of attorney is sufficient evidence of such authority.

10.

CONTRACT PRICES – CONTRACT LINE ITEM (CLIN) SCHEDULE

Payment for the three services listed in the Contract Line Item Schedule shall constitute full compensation for furnishing all plant, labor, equipment, appliances, materials and bonds (performance and payment), and for performing all operations required to complete the work in conformity with the drawings and specifications. All costs for work not specifically mentioned in the Contract Line Item Schedule shall be included in the contract prices for the items listed.

11.

JOINT VENTURE PROPOSAL REQUIREMENTS

a.

When proposing as a joint venture, all members of the joint venture shall sign the SF 1442 and the bid bond unless a written agreement by the joint venture is furnished with the proposal designating one firm with the authority to bind the other member(s) of the joint venture. In addition, a copy of the joint venture agreement shall be submitted with the proposal. Failure to comply with the foregoing requirements may eliminate the proposal from further consideration. If this is an 8(a) or HubZone joint venture, the offeror shall ensure that it complies with the applicable requirements of 13 CFR Part 124 and 13 CFR Part 126, respectively.

b.

Joint Ventures. No contract may be awarded to a joint venture that is not registered in the System for Award Management (SAM) i.

In the cover letter of your price proposal, provide the complete names, addresses, and phone and fax numbers of the two firms in the joint venture.

ii.

Signature requirements: SF 1442, Solicitation, Offer and Award, Block 20 requires that the name and title of the person authorized to sign the offer for the joint venture be provided.

iii.

In the case of a joint venture, the following is required: A contract with joint venturers may involve any combination of individuals, partnerships, or corporations. The contract shall be signed by each participant in the joint venture in the manner prescribed below for each type of participant. When a corporation is participating, the Contracting Officer shall verify that the corporation is authorized to participate in the joint venture.

(a) Individuals. A contract with an individual shall be signed by that individual. A contract with an individual doing business as a firm shall be signed by that individual, and the signature shall be followed by the individual’s typed, stamped, or printed name and the words “an individual doing business as ……..” [insert name of firm].

(b) Partnerships. A contract with a partnership shall be signed in the partnership name. Before signing for the Government, the Contracting Officer shall obtain a list of all partners and ensure that the individual(s) signing for the partnership have authority to bind the partnership.

(c) Corporations. A contract with a corporation shall be signed in the corporate name, followed by the word “by” and the signature and title of the person authorized to sign. The Contracting Officer shall ensure that the person signing for the corporation has authority to bind the corporation.

iv.

In addition to the requirements stated above, and to assure a single point of contact for resolution of contractual matters and payments, the Contracting Officer shall obtain a certificate signed by each participant in the joint venture as follows: In the proposal include the following statement:

“The parties hereto expressly understand and agree as follows:

a. (name, title, and company) is the principal representative of the joint venture. As such, all communications regarding the administration of the contract and the performance of the work thereunder may be directed to him or her. In the absence of (same name, title, and company), (enter name, title, and company of alternate) is the alternate principal representative of the joint venture.

b. Direction, approvals, required notices, and all other communications from the Government to the joint venture, including transmittal of payments by the Government, shall be directed to (enter name, title, and company of principal), principal representative of the joint venture.”

vi.

The bid bond form, Block “Principal” requires that the name and title of the person authorized to sign for the joint venture be included.

vii.

After award, the performance and payment bonds, and the insurance certificate(s) provided shall be in the name of the joint venture.

12.

PROPOSAL FORMAT

Submit the following items by the date and time set for receipt of proposals.

Volume

Number

SF1442

Electronic: 1 CD (all volumes may be combined on same CD as long as separate files on CD)

Schedule of Supplies/Services

Supporting Pricing Information

Electronic: 1 CD (all volumes may be combined on same CD as long as separate files on CD)

Electronic: 1 CD (all volumes may be combined on same CD as long as separate files on CD) a.

Each of the above written submissions shall be in English, printed on U.S. 8 ½ x 11 paper, using standard 10 point size type, hole punched and placed in separate 3 ring . No other form of binding or deviations will be accepted. Each bound volume will contain a Title Sheet on the cover for ready identification of the proposal and a full table of contents, separated by Tabs, as prescribed herein. The offerors are cautioned that no reference to the proposed price(s) shall be made in Volume 1 or 3.

(i) The prime, consortium, or joint venture’s name, address, a signature of the official that can bind the firm and a telephone number shall appear in the lower left corner of the title page of any document/volume to be evaluated.

(ii) Volume number, section and date submitted shall appear in the bottom right corner of each page (along with the revision number for the amended page, if necessary).

(iii) Drawing sheets: Use 22” x 34” or 24” x 36” for full size drawings. Half-size sheets are also acceptable.

b.

Neither fax nor email of written submittals will be accepted.

c.

An electronic submittal of all volumes shall be provided on a Compact Disk (CD). The CD containing pricing information must be manipulatable with formulae, calculations and links visible if cost or pricing data or other than cost or pricing data is required.

d.

Technical Proposal is limited to 100 pages. The term “pages” includes pullout drawings, tables, diagrams, charts, annexes, indices, tables, and manufacturer material/data/information (product literature, catalog, cut sheets, etc), but must be folded to fit a standard page. All pages shall be single sided. The complete Technical proposal pages shall be numbered consecutively without regard to individual Sub factors. Information not contained within the above limitations will not be evaluated.

Photographs and organizational charts will not be considered a page. However, a photograph with more than 6 lines of text (for caption purposes) counts as one page. Double-sided pages count as two pages. Proposals that contain overly elaborate presentations may be construed as an indication of the Offeror’s lack of cost-consciousness. The Government is specifically interested in the substance of an Offeror’s response to this section and not a fancy presentation e.

Offerors shall comply with all requirements of the proposal submission instructions. Deviations shall be fully explained; however, inclusion of proposed prices in Volume 1 or 3 IS NOT AN ACCEPTABLE DEVIATION. Any offer that states, includes or alludes to the proposed price(s) in the Volume 1shall be determined to be unacceptable and shall not be considered for award.

14.

WRITTEN CONTENTS

Proposals shall be submitted in three parts: (1) General Offer; (2) Pricing proposal; (3) Technical proposal . Each part shall be submitted in a separate sealed envelope/package, with the type of proposal (i.e., Technical or Price) clearly printed on the outside of the envelope/package. Offeror’s General Offer, Pricing proposal and Technical proposal are DUE AT THE SAME TIME.

A.

Volume 1 - General Offer:

Summary of General Offer format (original and one (1) copies required and 1 CD): Offeror’s proposals shall include the flowing information, in the general format specified below:

The proposal must be signed by an official authorized to bind the organization. Note that the Standard Form 1442, Block 13D, states the minimum number of calendar days after the date offers are due for Government acceptance of the offer. All amendments must be acknowledged by number and date on the back of the Standard Form 1442, Block 19.

Provide the name, point of contact, phone number, and address for bank and bonding company of firm signing the SF 1442.

Order of Proposal:

As a minimum, each copy of the proposal should contain the following general format for the volumes specified below:

· Standard Form 1442 Solicitation, Offer and Award (front and back)

· Representations and Certifications and Self Performed Work Statement

· Bank and Bonding Points of Contact

· 20% Bid Guarantee

· Joint Venture Information (if applicable)

B.

Volume 2 - Price Proposal:

Summary of Price proposal format (original and one (1) copies required and 1 CD): Offeror’s proposals shall include the flowing information, in the general format specified below:

Prices must be provided for all line items on the Contract Line Item Schedule.

As a minimum, each copy of the Price proposal should contain the following general format for the volumes specified below:

· Contract Line Item Schedule (all pages)

· Statement of Wage Determination applied for pricing

· Supporting Documentation

C.

Volume 3 - Technical Proposal:

Summary of Technical proposal format (original and five (5) copies required and 1 CD): Offeror’s proposals shall include the flowing information, in the general format specified below:

A Cover Letter should be the first page of the technical proposal and should include (do not put this in the price proposal):

Solicitation number.

Name, address, email address, telephone number and facsimile number of the firm signing the SF 1442.

iv.

Names, titles, email addresses, telephone numbers and facsimile numbers of persons authorized to negotiate on the firm's behalf with the Government in connection with this solicitation.

v.

Name, title, and signature of the person authorized to sign the proposal.

vi.

A statement specifying agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any and all items upon which prices are offered at the proposed item prices.

vii.

Final Proposal Revisions: If required to submit a Final Proposal Revision, the accompanying cover letter must identify all changes made to the firm's initial proposal.

viii.

As a minimum, each copy of the technical proposal should contain the following general format for the volumes specified in the table below. It is preferred that pages be numbered consecutively throughout the technical proposal. However, giving each page a unique identifier within sections is acceptable (i.e., A-1 through A-5, then B-1 through B-5, etc).

· Technical Proposal Cover Letter

· Table of Contents (List all Sections of the Technical Proposal)

· Construction Experience of the Prime (using spreadsheet format attached)

· Project Management Narrative

· Past Performance of the Prime

· Project Schedule