VA250-17-Q-1085-00003000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2.

AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE

OF PAGES

10A. MODIFICATION OF

CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV.

11/2016) is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITE M 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR

43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes r eference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14.

DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME

AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS

OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 00003 11/29/2017 539-18-1-5564-0001 none 36C250 Department of Veterans Affairs Network Contracting Office (NCO) 10 260 E. University Avenue Cincinnati OH 45219 36C250 Department of Veterans Affairs Network Contracting Office (NCO) 10 260 E. University Avenue Cincinnati OH 45219 To all Offerors/Bidders

VA250-17-Q-1085

11-29-2017

X X X 12-08-2017 at 12:00 P.M. Est.

X Amendment # 0003 is issued to answer questions about the solicitation # VA250-17-Q-1085

Solicitation is extended until 12/08/2017 at 12:00 P.M. Est.

All interested vendors should revise (as needed) their quotes and resubmit. If no revision is needed, please resubmit quote. No quotes received before the issue of this amendment will be accepted.

Luke A.

Turner Fine below questions received and the answers to those in red.

1. Reference RFP Section E, Solicitation Provisions, page 35.

How many sample videos does VA require with the submission?

Answer: Only one is required.

2. Reference RFP Section E, Solicitation Provisions, page 35.

What criteria will be used to determine if the sample video is “technically acceptable”?

Answer: Only submission is required to be found technically acceptable. No further criteria. It is only to show work completed in this area in the past.

3. Reference RFP Section E, Solicitation Provisions, page 35.

Is a Technical Approach required with the response?

Answer: No

4. Reference RFP Section E, Solicitation Provisions, page 35.

Are Past Performance References required with the response?

Answer: Past performance references will be gladly accepted, but are not required.

5. Reference RFP 5.1 and 5.2, pages 17 – 19.

Will the vendor be required to formulate the questions/scripts for each video subject?

Answer: Questions No, scripts yes

6. Reference RFP 5.1 and 5.2, pages 17 – 19.

Will the vendor be required to provide professional talent/actors?

Answer: No

7. Reference RFP 5.1 and 5.2, pages 17 – 19.

If the vendor is required to provide professional talent/actors, will the vendor have the latitude to cast it?

Answer: N/A

8. Reference RFP 5.1 and 5.2, pages 17 – 19.

Will the vendor be able to film more than one subject per day?

Answer: YES

9. Reference RFP 5.1 and 5.2, pages 17 – 19.

Will the vendor be allowed to set up a space on-site for multi-day shooting, in which we can leave up backdrops, lights, etc.?

Answer: NO

10. Reference RFP 5.1 and 5.2, pages 17 – 19.

Will the vendor need to break down/rebuild equipment each day for on-site multi-day shooting?

Answer: YES

11. Reference RFP 1.6.6, page 7, “The government will award a Firm-Fixed Price contract with a base and two option years.” Also, reference RFP B.3 Price/Cost Schedule, page 24, which has only a single Item Number 0001. Also, reference RFP Section E, page 35, “…all data fields completed by the Vendor(s) must provide an accurate summation by the base period and option(s) to total amount(s) derived from the data elements which correctly add up to be technically acceptable.” The government will award a Firm-Fixed Price contract with a base and two option years. The Price/Cost Schedule requires only base year pricing. Yet the submission instructions say that the vendor must provide an accurate summation of the base period and option(s) in order to be technically acceptable.

Answer: I apologize for this. Options were originally planned as part of the contract, but it was determined that there are no grounds to determine this service to be an on-going need and therefore could not be included. There are no options included. Please ignore.

12. Should the vendor provide pricing for the two option years in our response, including an overall grand total?

Answer: There are no options included. Please ignore.

13. Are you able to share concepts for the videos outlined in Task #1 and Task #2? As you can imagine, price estimates for these will vary based on the specific concepts. If you are unable to provide this, will make assumptions for pricing purposes. Please confirm that we will have an opportunity to re-estimate pricing once concepts are shared (post-award) Answer:

The concepts for the videos are the following.

For the 2 longer minute videos the concepts are videos that tell a brief story about the Cincinnati VA for Veterans and general public to have a better understanding about their local VA. These videos will use VA staff as the talent and use B-roll and voice overs to provide details.

The other 6 shorter minute videos are a mixture about specific programs the Cincinnati VA offers and from Veterans telling their stories about their experiences with VA. The specific programs used will Post Traumatic Stress Disorder, Women’s Veterans Program, Homeless Outreach Programs, Suicide Prevention, Community Partnerships with Veteran Focused Organizations, Patient Advocates.

Here is an example of the video quality expected: https://www.youtube.com/watch?v=AEs8qgCiKn4&t=3s This is the most exact information I have at this time.

14. Will the project require any still photography assets?

Answer: YES

15. Can you confirm that the last bullet point in both Task 1 and Task 2 should read “Within 20 working days……”?

Answer: Yes.