V797D-60613 36C26021F0644_1.docx

SUBJECT*

ME - EVOLUTION STERIS STERILIZER PO: 663A10152 CS: Robert Hamilton POP: delivery by 11/30/2021

GENERAL INFORMATION

SOLICITATION NUMBER*

BASE NOTICE TYPE

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office 20 5115 NE 82nd Ave, Suite 102 Vancouver WA 98662

POINT OF CONTACT*

Contracting Officer Robert Hamilton robert.hamilton8@va.gov

AWARD INFORMATION

MODIFICATION NUMBER

AWARDEE ADDRESS LINE 1*

AWARDEE ADDRESS LINE 2*

AWARDEE ADDRESS LINE 4*

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Justification and Approval Notice Justification and Approval Notice

DESCRIPTION

Justification and Approval Notice

LIMITED SOURCES JUSTIFICATION

ORDER >SAT FAR PART 8.405-6

Acquisition Plan Action ID: 36C260-21-AP-1162

(1) Contracting Activity: Department of Veterans Affairs, Veterans Healthcare Administration, Regional Procurement Office West, Network Contracting Office 20 behalf of VISN 20, Seattle VA Medical Center. 2237 #: 663-21-4-2563-0013.

(2) Description of Action: This acquisition is conducted under the authority of the Multiple- Award Schedule Program (41 U.S.C. 152(3) and 40 U.S.C. 501). This is a sole source procurement for steam sterilizers for Seattle VA Medical Center. The Medical Center is in the processes of rebuilding its Sterile Processing Service (SPS) physical plant through a future funded construction project. All supplies and equipment for this project must be purchased this fiscal year to ensure construction is not delayed with all deliverables by 9/30/2021.

Order against: FSS Contract Number: V797D-60613

(3) Description of Supplies or Services:

The estimated value of the proposed action: $599,586.73 This is a onetime purchase of 4 Evolution Steam PreVacuum Sterilizers 26x37.5x66”, Double Door. The PreVacuum Sterilizers are used to Sterilize all surgical Instrumentation that can withstand the High Temperatures and pressures of the process. This process renders Surgical Instruments Sterile for use in Invasive Surgical procedures and is the most economical and widely used modality.

Rec-2Wall, Steam, 208/240V

for one department.

VHAPM

Part

808.405-6

Limiting

Sources Attachment

2:

Request for

Limited

Sources

Justification

Format

>SAT

VHAPM

Part

808.405-6

Limiting

Sources Original Date: 08/30/2017

Revision

Eff

Date:

03/18/2021 Page of

STERIS product to export data to a tracking system

support, updates, upgrades and bug fixes per site

through bolting, & associated hardware)

Steam-Opm 2013

(4) Identify the Authority and Supporting Rationale (see below and if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service.

FAR 8.405-6(a)(1)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized:

SPS falls under VHA Directive1116(2) dated 23 March 2016, which includes specific requirements for the standardization of equipment types and for ensuring that reprocessing requirements are met. This Directive applies anywhere sterile processing or High-Level Disinfection (HFD) occurs in VA facilities. AUTHORITY: 38 U.S.C. 7301.

Based on the requirements for SPS laid out in VHA Directive 1116(2) para 6.i.(2)(r),” includes specific requirements for the standardization of equipment types and for ensuring that reprocessing requirements are met. This Directive applies anywhere sterile processing or HLD occurs in VA facilities.” the Puget Sound VAMC is required to standardize the Reusable Medical Equipment (RME) sterilization and high-Level Disinfection processes. Currently the Seattle VAMC has 6 total SPS processing systems, all are Steris. This order, replaces 3 older Steris units and adds one more. By standardizing this process to Steris, the VAMC will not only meet the requirements under VHA Directive 1116(2), but also improve the safety to both staff and veteran patients.

(5) Describe Why You Believe the Order Represents the Best Value consistent with FAR 8.404(d) to aid the contracting officer in making this best value determination: This purchase is the best value in order to comply with the sterilization standardization requirement identified above. In addition, the pricing offered by Steris is comparable to the following historical pricing:

36C24721P0943 – Awarded: 06/07/2021 - $219,876.00. The pricing for is for a smaller sterilizer, individual price was $92,462.00, which compares to the individual price for the larger sterilizer.

36C25621P0381 – Awarded: 12/23/2020 - $224,036.00. The pricing for is for two similar sterilizers.

(6) Describe the Market Research Conducted among schedule holders and the results or a statement of the reason market research was not conducted. As outlined in para 4, this is requirement is to standardize the facility’s SPS systems as the Medical Center’s SPS locations are being expanded. The station conducted market research by review of VHA Directives, public law, internet equipment searches, and communication with Steris as the OEM. It was found that Steris is the only source that brings the VAMC in compliance with VHA directives for standardization. No other system was found to be compatible with Steris and not considered for this award.

(7) Any Other Facts Supporting the Justification: There are no other facts necessary to support this justification.

(8) A Statement of the Actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made: Because of the standardization requirement for all SPS processes and equipment, this is a significant limiting barrier to competition among various other vendors. However, if the VISN or facility determines that all SPS equipment requires replacement or standardization is not critical, then the market will be surveyed to determine if there are any other sources who could fulfill the requirement.

(9) Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4.

CRAIG

S.

WOLFE

Digitally signed by

CRAIG

S.

484261

WOLFE

484261 Date:

2021.07.26

05:47:52 -07'00' Craig Wolfe Assistant Service Line Leader, SPS VA Puget Sound, Seattle

(10) Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Robert W. Hamilton 902204 Robert Hamilton

Digitally signed by Robert W. Hamilton 902204 Date: 2021.07.26 09:35:00 -07'00'

Page 1 of Contracting Officer Network Contracting Office 20 RPO West JA Tracker#: 2021-07-26T09:31:24

b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $750K):

I certify the justification meets requirements for other than full and open competition.

Page 1 of Peggy L. Bowen

Digitally signed by Peggy L. Bowen 1568934

Page 1 of 1568934 Date: 2021.07.27 06:43:39 -07'00' Peggy Bowen Chief, Division I (Services, Supply, Prosthetics, WSNC) Network Contracting Office 20 Page 1 of image2.png image1.png