V4 Revised JA HT941025N0128 Control Number FY25-0320 1.pdf

CUI

Control Number: FY25-0320

Controlled by: Defense Health Agency (DHA) Controlled by: Healthcare Contracting Division - West CUI Category(ies): Source Selection Limited Dissemination Control: FEDCON POC: Belinda M. Hsieh, belinda.m.hsieh.civ@health.mil

Justification and Approval (J&A) Modified for Federal Acquisition Regulation (FAR) 13.501

1. Identification of the Agency and Contracting Activity: U.S. Navy Medicine Readiness and Training Command (USNMRTC) Yokosuka, Japan, Yokota Air Base (AB), Japan, Kadena Air Base (AB), Japan and Defense Health Agency (DHA), DHA Contracting Activity (DHACA), Healthcare Contracting Division (HCD) - West

2. Nature and/or Description of Action being Approved: This is a request for a one-time, fixed-price supply purchase order to procure A-dec, Inc. Dental Equipment and Supplies at USNMRTC Yokosuka, Yokota AB, and Kadena AB Dental Clinics in Japan.

3. Description of Supplies/Services: Dental Equipment and Supplies are necessary for direct patience care and ongoing healthcare operations at the dental clinics at USNMRTC Yokosuka, Yokota AB, and Kadena AB.

USNMRTC Yokosuka Required Items:

SLIN Line Item Description Quantity (each)

0001AA 1 511 511 - A-dec 511 Chair 20 0001AB 2 332 332 - A-dec 332 TRAD Radius

Delivery System

0001AC 3 572L 572L - A-dec 572L LED Dental Light, Radius Mt

0001AD 4 551 551 - A-dec 551 ASST Instrumentation

0001AE 5 521 521 - A-dec 521 Doctor's Stool 20 0001AF 6 522 522 - A-dec 522 Asst Stool 20

Yokota AB Required Items:

0002AA 1 511 511 - A-dec 511 Chair 27 0002AB 2 532 532 - A-dec 532 TRAD

Delivery System

0002AC 3 532 532 - A-dec 532 TRAD Delivery System – Endo

Source Selection Information - See FAR 2.101 and 3.104-4

2 NOV 2024

0002AD 4 532 532 - A-dec 532 TRAD Delivery System – Gen Den

0002AE 5 551 551 - A-dec 551 ASST Instrumentation

0002AF 6 521 521 - A-dec 521 Doctor's Stool 27 0002AG 7 522 522 - A-dec 522 Asst Stool 27 0002AH 8 577L 577L - A-dec 577L LED Dental

Light, Track Mt

0002AJ 9 54.0838.00 54.0838.00 - Motor, Electric

HDPC, KL 703

0002AK 10 54.0829.00 54.0829.00 - Electric HS, Standard Head, M25L, 1:5, Ma

0002AL 11 54.0835.00 54.0835.00 - Electric LS, E20L, 1:1, Expert Matic, E-s

0002AM 12 54.0814.00 54.0814.00 - Air HS, Standard Head, M8900L, Master To

0002AN 13 54.0824.00 54.0824.00 - Air LS, Restorative, S20K, 1:1, 181K, Smar

0002AP 14 54.0822.00 54.0822.00 - Coupler, 6-pin, 460 LED, Multi Flex

0002AQ 15 54.0828.00 54.0828.00 - Air Motor,181K, Intra, 4-hole, Un-lit

Kadena AB Required Items:

0003AA 1 511 511 - A-dec 511 Chair 42 0003AB 2 511 511 - A-dec 511 Chair - Saphire 4 0003AC 3 521 521 - A-dec 521 Doctor's Stool -

Pacific

0003AD 4 521 521 - A-dec 521 Doctor's Stool - Lapis

0003AE 5 522 522 - A-dec 522 Asst Stool – Blue

0003AF 6 522 522 - A-dec 522 Asst Stool - Purple

0003AG 7 532 532 - A-dec 532 TRAD Delivery System – Gen Den

0003AH 8 532 532 - A-dec 532 TRAD Delivery System - Hygiene

0003AJ 9 532 532 - A-dec 532 TRAD Delivery System - Endo

0003AK 10 532 532 - A-dec 532 TRAD Delivery System - Perio

3 NOV 2024

0003AL 11 551 551 - A-dec 551 ASST Instrumentation

0003AM 12 572L 572L - A-dec 572L LED Dental Light, Radius Mt

0003AN 13 54.0829.00 54.0829.00 - Electric HS, Standard Head, M25L, 1:5, Ma

0003AP 14 54.0835.00 54.0835.00 - Electric LS, E20L, 1:1, Expert Matic, E-s

0003AQ 15 54.0838.00 54.0838.00 - Motor, Electric

HDPC, KL 703

0003AR 16 54.0830.00 54.0830.00 - Electric HS, Mini Head, M05L, 1:5, Master

0003AS 17 54.0814.00 54.0814.00 - Air HS, Standard Head, M8900L, Master To

0003AT 18 54.0822.00 54.0822.00 - Coupler, 6-pin, 460 LED, Multi Flex

0003AU 19 54.0824.00 54.0824.00 - Air LS, Restorative, S20K, 1:1, 181K, Smar

0003AV 20 54.0828.00 54.0828.00 - Air Motor, 181K, Intra, 4-hole, Un-lit

0003AW 21 54.0815.00 54.0815.00 - Air HS, Mini Head, M8700L, Master Torque

0003AX 22 54.0824.00 54.0824.00 - Air LS, Restorative, S20K, 1:1, 181K, Smar

0003AY 23 54.0840.00 54.0840.00 - Quattrocare Plus, Kavo

0003AZ 24 5744 5744 - Oregon 5744 ASST Cart 48 0003BA 25 41.1483.01 41.1483.01 - UMB, Manifold

To Floor Box, Gray 3, 10 FT

0003BB 26 99.0650.03 99.0650.03 - HLDR Kit, 11 MM, HVE, STD, White 2

Period Required Delivery Date Estimated Value Type of Funding

Base Period CLIN 0001 - Yokosuka 13 January 2026 $645,925.20 O&M Base Period CLIN 0002 - Yokota 13 January 2026 $1,167,346.71 O&M Base Period CLIN 0003 - Kadena 13 January 2026 $1,791,570.51 O&M

Total $3,604,842.42 O&M

4. Statutory Authority Permitting the Sole Source Acquisition: Acquisition of commercial item(s) conducted pursuant procedures in FAR Subpart 13.501 and 41 U.S.C. 1901, Simplified Acquisition Procedures were used.

5. Rationale Justifying Use of Authority Cited: A-dec, Inc. is the only source that can meet the Government’s minimum requirements to provide the requested supplies mentioned above at USNMRTC

4 NOV 2024

Yokosuka, Yokota AB, and Kadena AB. USNMRTC Yokosuka, Yokota AB, and Kadena AB are currently outfitted with A-dec, Inc.’s equipment and supplies. A-dec, Inc. is the Original Equipment Manufacturer (OEM) for subject requirement. This contract includes all the necessary equipment and accessories needed to maintain operations and direct patient care at the dental clinics. A-dec, Inc. will provide all required dental equipment and supplies, remove and ship the old units back to their warehouse, and install new required OEM equipment. In addition, A-dec, Inc. offers factory-based training for Biomedical Equipment Technician (BMET) and BMETs are trained on repairing and maintaining A-dec, Inc.’s equipment. This aids the dental clinics for continuity of healthcare operations in the future with minimal interruptions when maintenance and repairs are necessary. A-dec, Inc. is the only responsible source capable of providing the required equipment and supplies, including de-installation and installation services for the dental clinics in Japan at USNMRTC Yokosuka, Yokota AB, and Kadena

AB.

This contract includes all the necessary equipment and accessories needed to maintain operations in our dental clinics that require unique OEM equipment configuration. KAVO is the only dental handpiece manufacturer that can be integrated into the A-dec, Inc. Delivery System. The A-dec, Inc. equipment and KAVO dental handpieces will enable a seamless transition with minimal clinical operations interruptions or loss of patient care time. Selecting another brand of dental equipment and supplies, other than A-dec, Inc., shall result with inoperability of existing dental handpieces and equipment.

6. Efforts to Obtain Competition: The contracting team conducted a mandatory search throughout July 2025 and determined that Dental Equipment and Supplies requested by USNMRTC Yokosuka, Yokota AB, and Kadena AB are available in the commercial marketplace. However, USNMRTC Yokosuka, Yokota AB, and Kadena AB are located outside the United States. Mandatory sources such as Electronic CATalog (ECAT) System and General Services Administration (GSA) Federal Supply Schedule (FSS) are restricted to Contiguous United States (CONUS) deliveries only. A Notice of Intent (NOI) HT941025N0128 was publicized as required by FAR 5.201, calling potential vendors to provide capability statements meeting the Government’s minimum requirements.

7. Actions to Increase Competition/Remove or Overcome any Barriers to Competition: USNMRTC Yokosuka, Yokota AB, Kadena AB, and the DHA Healthcare Contracting Division - West will continue to survey and engage the market of any potential vendors that can provide subject requirements and will consider competing future requirement if there are other vendors capable of meeting the requirements.

8. Market Research: Comprehensive market research was conducted to identify potential sources for the dental equipment and supplies. Mandatory sources, including AbilityOne, UNICOR, the Small Business Administration (SBA), GSA eLibrary, and MMC, yielded negative results. Dental Equipment and Supply items requested by the dental clinics at USNMRTC Yokosuka, Yokota AB, Kadena AB are listed on Electronic CATalog (ECAT) System under contract number SPE2DH24D0006 for A-dec, Inc.

and General Services Administration (GSA) Federal Supply Schedule (FSS) contract V797D-70087 for A-dec, Inc. both for Contiguous United States (CONUS) delivery only. Yokosuka, Yokota, Kadena are located outside the United States but must maintain the same Dental Equipment and Supplies for compatibility, reliability, and maintainability. A-dec, Inc. is the Original Equipment Manufacturer (OEM) and the only vendor who can provide required equipment and supplies, including installation and de-installation of requirements. In addition, A-dec, Inc. offers factory-based training for Biomedical Equipment Technician (BMET) and BMETs are trained on repairing and maintaining A-dec, Inc.’s equipment. This aids the dental clinics for continuity of healthcare operations in the future with minimal interruptions when maintenance and repairs are necessary. The Notice of Intent (NOI) HT941025N0128

5 NOV 2024

was posted to contract opportunities 22 July 2025, and it closed 14 August 2025, allowing potential vendors to provide capability statements meeting the Government's minimum requirements.

Contemporary Product Solutions provided a capability statement as an alternative solution with equivalent salient characteristics for this requirement. USNMRTC Yokosuka, Yokota AB, and Kadena AB provided a Technically Acceptability Worksheet with evaluator comments stating that Contemporary Product Solutions was technically “unacceptable.” Contemporary Product Solutions proposed DCI dental chair, equipment, and system will not fit the setup and structure of the current treatment rooms.

According to the manufacturer schematics, a minimum of 14 inches is required from the junction box to the wall at the foot of the chair, however the treatment rooms only have 12 inches. In addition, the BMETs are trained on repairing and maintaining A-dec, Inc.’s equipment. Transitioning to the DCI system would require them to develop new expertise, potentially impacting response times and increasing maintenance costs, impacting direct patient care at the dental clinics. Based on the analysis of the market research completed, the Contracting Officer signed the sole source justification on 25 August 2025.

Market research has determined that this requirement will be sole sourced to A-dec, Inc. (CAGE: 51840

UEI: UM2HYYSE69R7).

9. Other Facts:

a. Procurement History:

(1) Is this a new requirement? No

(2) If 9.a.(1) is No, was the action just prior to this one competed? No, HT941025P0127 awarded on 12 June 2025 by Defense Health Agency to A-dec. Inc. (CAGE: 51840 UEI:

UM2HYYSE69R7) as a Sole Source Purchase Order.

(3) If 9.a.(2) is Yes, what has changed where this action cannot be competed? Not applicable

b. Additional Information: None

10. Interested Sources: The Notice of Intent (NOI) HT941025N0128 was posted to contract opportunities 22 July 2025, and it closed 14 August 2025, allowing potential vendors to provide capability statements meeting the Government's minimum requirements, required by FAR 5.201.