V3351296_-_Instruct.,_Cond._Notice_to_Offerors.docx

INSTRUCTIONS, CONDITIONS, AND NOTICE TO OFFERORS I. PROPOSAL FORMAT

The Offeror’s written proposal must include the following:

PRICE QUOTATION

The Offeror shall provide pricing for as reflected in the CLIN structure in the combined synopsis/solicitation notice and provide a total proposed firm fixed price for all CLINs.

TECHNICAL PROPOSAL

The Offeror’s technical proposal shall include the following:

1) A written description of the Offeror’s technical approach for successfully achieving the requirements identified in the Statement of Work (maximum 5 pages);

2) Resumes for all proposed staff (maximum 5 pages);

3) Documentation demonstrating the Offeror’s prior experience in applicable areas (maximum 5 pages).

4) Statement confirming that all code/algorithms that will be used/written/developed for this project are novel, non-proprietary, and have not been used in connection with any previous US Government project. Failure to include this statement will result in non-eligibility of proposal

FAR 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS – COMMERCIAL ITEMS

The Offeror must include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (see Attachment 2). An Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certifications electronically using the System for Award Management (SAM) accessible via http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically in SAM, the Offeror shall complete only paragraphs (c) through (o) of this provision. The Offeror is reminded that if it completes its annual representations and certifications electronically in SAM it must update its representations and certifications as necessary, but at least annually, to ensure they are kept current, accurate, and complete. All Contractors must be registered in SAM in order to receive an award from a DOT Agency.

PR# V3351296

Attachment No. 1

Any proposal that does not include the components specified above will be considered non- responsive.

II. EVALUATION FACTORS FOR AWARD Basis for Award An award will be made to the responsive and responsible Offeror whose offer, conforming to the solicitation, is determined to offer the best value to the Government in terms of: 1) technical acceptability; 2) past performance 3) price. It is the Government’s intent to award a firm fixed- price purchase order based upon initial offers without entering into discussions or negotiations (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price standpoint, reflecting ANY AVAILABLE DISCOUNTS. While it is the Government's intent to make award based upon initial offers, the Government may, nevertheless, determine during the evaluation period that it is necessary to conduct discussions.

Order of Importance

· See attached spreadsheet for detailed breakdown of how proposals will be evaluated.

Evaluation Criteria

· See attached spreadsheet for detailed breakdown of how proposals will be evaluated.

Price

The Offeror’s quoted price will be evaluated based on the total firm fixed price.