v3 NEED STATEMENT HOODIES AND T SHIRTS LAARNG RRB 230712.docx

NEEDS STATEMENT – Supply: Black Hoodies & General Recruitment T-Shirts

1. Introduction. – Louisiana Army National Guard (LAARNG) Recruiting & Retention Battalion (RRB), SFC Jade Mays, jade.m.mays.mil@army.mil, 318-290-5405.

2. Description of Supply. LAARNG Black Hoodies and General Recruitment T-Shirts.

a. LAARNG Black Hoodies. Quantity: 3,000

1) Material Requirements.

a) 50% cotton, 50% polyester

b) Dry Blend; wicking performance

c) Pill-resistant air jet yarn

d) 1x1 spandex ribbed cuffs and waistband

e) Heat transfer label

f) Double-lined hood with matching drawstring

g) Double-needle stitched pouch pocket

h) Fully cover seamed

i) Color of hoodie is BLACK

j) Sizes: (percentages of quantity

2) Sizes (percentage of total quantity):

a) Small – 20%

b) Medium – 24%

c) Large – 24%

d) X-Large – 22%

e) 2XL– 10%

3) Should include the LAARNG Logo & Geaux Guard logo in black, white and Pantone 123 (Yellow), centered on the outside of front pocket compartment flap, styled like examples below, with the URL: lang-recruiting com justified below the word “Guard”. Bidders are required to provide either a link to a website containing the item description and a visual for the product they are bidding or written specifications along with a visual for the product they are bidding. Vector files will be provided upon request.

b. General Recruitment T-Shirts. Quantity: 8,500

1) Material Requirements.

a) 4.5 oz., pre-shrunk 100% ring spun cotton

b) Rolled forward shoulder

c) Double-needle stitched neckline and sleeves

d) Quarter-turned

e) Taped neck and shoulder

f) Three-quarter inch seamless collar

g) Tearaway label

h) Heathers are 35/65 cotton/polyester

i) Graphite Heather is 50/50 cotton/polyester

j) Modern, classic fit

k) Colors: Black, Heather Purple, Heather Navy, Sand, Heather Royal, Heather Irish Green, Graphite Heather

2) Sizes (percentage of total quantity):

a) Small – 20%

b) Medium – 24%

c) Large – 24%

d) X-Large – 22%

e) 2XL– 10%

3) Color (percentage of total quantity):

a) Black – 20%

b) Heather Purple – 20%

c) Heather Navy – 10%

d) Sand – 10%

e) Heather Royal – 10%

f) Heather Irish Green – 15%

g) Graphite Heather - 15%

4) Should include three total imprint locations, 2 full color, 1 one color. Designs will be provided to the vendor upon award (vector).

3. Garment Label. All garments will have tags identifying the size, brand name, the fiber content, country of origin, manufacturer (and/or handler), and a care label.

4. Pre-award Sample. A contractor being considered for award is required to submit an unprinted sample to the customer PRIOR TO AWARD. The pre-award sample must be an exact match of what will be furnished for the Prior to Production sample and the finished product The pre-award sample must be delivered within 3 business days after bid opening. The contractor will be required to include a prepaid airbill along with the pre-award sample. If the sample is rejected, it will be returned to the contractor using the prepaid airbill. If the sample is approved, it will not be returned and will be used for a match of the Prior to Production sample and final product. The pre-award sample will be furnished to SFC Jade Mays at same address shown for the Prior to Production sample.

5. Pre-Production Proofs. Contractor must submit one PDF proof of the art file demonstrated in position on the Black Hoodies and General Recruitment T-shirts. PDF proofs will be evaluated for image position and product quality. Proofs will not be used for color match.

Email proofs. Contractor must call SSG Charles Nichols (318) 290-5432/955-5690 or SFC Jade M. Mays (318) 955-0109/290-5455 to confirm receipt. The proofs will be checked for quality and compliance with these specifications, approved or approved with comments and the contractor will be notified of the necessary action within THREE (3) working day after receipt by the ordering agency. If, in the opinion of the agency, the proofs are not a true representation of the furnished art,or contain noticeable defects they will be rejected and the contractor will be required to make the necessary corrections and reproof at no additional expense to the Government.

Email Correspondence. Include contract number and name in the subject line of all emails.

6. Pre-Production Sample. Upon receipt of PDF approval, prior to the commencement of production of the contract production quantity, the contractor must provide a total of ONE (1) prior-to-production sample of the Black Hoodies and General Recruitment T-shirts. Each prior-to-production sample must be constructed as specified using the form, ink, equipment, and methods of production which will be used in producing the finished product.

Manufacture of the final product prior to approval of the sample submitted is at the contractor's risk. Samples will not be returned to the contractor. All costs, including the costs of all samples shall be included in the contract price for the production quantity.

All samples shall be manufactured at the facilities in which the contract production quantities are to be manufactured. Samples will NOT be returned.

7. Packing. Pack to ensure no damage occurs to product during transit. Pack to ensure no shifting of product in transit, using spacers if necessary. Product should arrive with no abrasions, dog-ears, etc. Suitable Pack NTE 40 lbs per shipping container.

8. Shipping. All Shipments must be made via traceable means. INSIDE DELIVERY REQUIRED. All shipments requiring pallets or special equipment to unload, must include a vehicle equipped with a lift gate. Agency does not have a dock or heavy parcel handling equipment. Deliveries accepted Tuesday through Friday between the hours of 8 a.m. to 11:30 a.m., and 1:00 p.m. to 4:30 p.m. Contact SSG Charles Nichols at (318) 290-5432/(318) 955-5690 or SFC Jade Mays at (318) 290-5405/)318) 955-0109 at least 48 hours prior to delivery to schedule a projected delivery appointment.

9. Required Delivery Date: 29 September 2023

8. Delivery Location: Warehouse, 494 I Street, Pineville, LA 71360, Attn: SFC Jade Mays / SSG Charles Nichols

LAARNG (Needs Statement – Supply) Ver. March 2021 image1.png